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Home My WebLink About2015-07-27 15-252 ORDERCOUNCIL ACTION Item No. 15-252 Date: July 27, 2015 Item/Subject: ORDER, Authorizing Contract Award in the Amount of $108,756 to ADS Environmental Services for the Sewer Flow Monitoring Program Responsible Department: Commentary: Waste Water Treatment Plant This order will authorize a contract award to ADS Environmental Services in the amount of $108,756 to provide equipment and technical assistance with the sewer flow monitoring program. Since 2010, the City has contracted with ADS Environmental, Inc., (ADS) for monitoring and analyzing flow data from our combined sewer overflow structures and various other points in the sewer collection system. This contract includes monitoring, analyzing the data and providing a monthly report for ten locations. The monthly report is forwarded to USEPA after staff review. This contract also includes a comprehensive service schedule to ensure the meters are working properly. We have a very good working relationship with ADS and recommend the City continue this contract for another year. This item is schedule to be reviewed by the Finance Committee earlier this evening. If recommended for passage, this item comes forward for Council action, as the contract award is over $100,000. Manager's Comments: Associated Information: Agreement Budget Approval: Legal Approval: Introduced for X Passage First Reading Referral Department Head City Manager Finance Director -A�q City S icitor Page _of_ Assigned to Councilor Sprague CITY OF BANGOR 15-252 JULY 27, 2015 (TITLE.) Order, Authorizing Contract Award in the Amount of $108,756 to ADS Environmental Services for the Sewer Flow Monitoring Program By the City Council of the City of Bangor.• ORDERED, THAT, Deborah Cyr, Finance Director is hereby authorized to execute a contract and purchase order to ADS Environmental Services in the amount of $108,756 for sewer flow monitoring. IN CITY COUNCIL JULY 27, 2015 PASSED CITY CLERW 15-252 JULY 27, 2015 ENVIRONMENTAL SERWOES' EXHIBIT A June 19, 2015 City of Bangor, ME Wastewater Treatment Plant Long Term CSO and Temporary Metering Programs EXHIBIT A Scope of Work ADS will provide meter maintenance at 5 existing CSO and 5 temporary 1/1 metering locations in the City of Bangor, ME. Michael Armes, Sr. Project Manager, will be designated as the immediate contact for this project. The services include the following: 1.0 Site Specific Equipment ADS has provided the FlowShark CG for the AC powered locations and the FlowShark AG for the battery powered CSO locations. These ADS meters include depth and velocity sensors to measure overflow duration and volume. FlowShark Triton meters have been installed at the 1/1 locations. 2.0 Data Transmission Data is transmitted to the Bangor Wastewater Treatment Facility by radio communication at 3 locations. The ADS FlowShark CG provides two 4:20 mAmp output signals to Client supplied radios. Radio system maintenance will continue to be the responsibility of the Client. Two locations use the FlowShark AG with battery power and no radio communication at this time. Both the FlowShark CG and AG are equipped with wireless modems and AT&T SIM cards. FlowShark Triton meters are installed at 5 locations and all use wireless 2G GSM modem with AT&T SIM cards for data transmission. 3.0 Power, Data Management and SCADA interface Power —The ADS FlowShark CG meters have AC power modules that are connected to supplied AC power. The FlowShark AG operates with internal DC 12v battery with life expectancy of approximately 6 months depending on the cellular communication strength. The FlowShark Triton also utilizes DC 12v with battery life expectancy of 12 months. Radio Transmission - The FlowShark CG has two 4:20 mAmp outputs for transmission of flow and (for example) depth. The Client supplied radio system is connected for transmission to the host system. The FlowShark CG and AG meters also have wireless modems. This allows ADS to do a remote access and diagnostic as well as remote data downloads. 15-252 JULY 27, 2015 Data Analysis Support — ADS will review all data and monthly reports presenting data for all 10 meters will be available in IntelliServe and on the ADS FlowView Portal website where data can be downloaded and printed. 4.0 Maintenance and Service We have included a line item for comprehensive field service during this year of operation. Comprehensive service will allow ADS to: ■ verify the meters are operating correctly ■ allow for service visits should there be meter communication problems ■ clean sensors and make adjustments if necessary ■ provide all spares parts necessary for proper meter operation 2 15-252 JULY 27, 2015 EXHIBIT B SERVICE BY OWNER Owner agrees to perform the following functions in connection with the Agreement: 1. Coordination with Project Manager: Owner agrees to coordinate as required with the ADS Project Manager and to provide information in a timely manner to ensure that implementation schedules are met. Specifically, as outlined in Exhibit A, Task 2.0, the following are required: a. GIS Data. Owner agrees to provide GIS data to the level of detail required for GIS displays in IntelliServe. b. Third Party Data. Owner agrees to provide all Third Party Monitor data (Rain Gauge) in a format acceptable to ADS. 2. Interface: Owner agrees to make no changes in the equipment or software that would preclude ADS from being able to interface via telephone with Owner's ADS flow monitoring equipment unless agreed to by ADS in writing. 3. Assistance: Owner shall not to make repairs or perform maintenance or attempt to do so on the equipment unless authorized by ADS. 4. Electronic Access: Owner agrees to allow ADS to address the system electronically for purposes of running diagnostics tests and performing other functions in the course of this maintenance phase of the project. 6. Telephone Charges: Monthly AT&T access fees are included in the costs proposal. 6. Permits: Owner agrees to provide all licenses and permits necessary for ADS to perform the work, if required. 7. Access: Owner agrees to provide ADS with access to the flow monitoring sites on public and private lands including sufficient area for placement of personnel and equipment, including all rights-of-way and ramp, if required. This includes, but is not limited to, exposing manholes, clearing easements and/or constructing roads or ramps suitable for truck/van, if necessary, and pump station access. 8. Pump Stations: Owner agrees to provide personnel to manually operate pump stations when maintenance or repair of a flow monitor requires. 9. Electric Charges. Owner assumes responsibility for monthly electric charges to power the ADS FlowShark meters. 10. Line Cleaning. Owner agrees to provide line cleaning for lines that require cleaning to improve the operation of the flow monitoring equipment.\ 15-252 JULY 27, 2015 EXHIBIT C ADS'S COMPENSATION -FLOWSHARK CG, AG AND TRITON METER SERVICE ITEM • UNIT PRICE TOTAL 1.) Field Maintenance and Data Analysis of 10 ADS Meters, July 1, 2015 — Jun 30, 2016 a.)Field Maintenance— Comprehensive, full ADS 12 months $5,938 $71,256 crew and all equipment b.) Data Analysis and Reporting 12 months $2,295 $27,540 2.) IntelliServe Web Hosting — 10 meter locations, July 1, 2015 — Jun 30, 2016 10 meters a.) IntelliServe monthly service x 12 $480 $5,760 months b.) AT&T 2G SIM — 5 5 meters x FlowSharks —Jul 1, 2015- 12 months $35/month $2,100 Jun 30, 2016 c.) AT&T 2G SIM — 5 Tritons — 5 meters x $35/month $2,100 Nov 1, 2015 — Jun 30, 2016 12 months TOTAL $108,756 *Pricing Assumptions: • No prevailing wage or W/MBE required; • Federal, State, or Local taxes or permit fees not included; • Standard ADS safety and installation methodology • Standard traffic control requirements (cones & simple signs) • Bangor DPW will provide traffic support for high volume roadways like downtown area 4 In Witness Whereof, the Parties hereto have executed this Agreement, on this Customer: By: Title: ADS: By: Title: 15-252 JULY 27, 2015 day of , 200_ Date Signed: Date Signed: