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Home My WebLink About2015-06-08 15-207 RESOLVECOUNCIL ACTION Item No. 15-207, As Amended Date: June 8, 2015 Item/Subject: RESOLVE, Making an Appropriation for Various Capital Purposes and Utilizing Various Reserves, Trust and Agency Accounts, and Other Funds for Expenditures to be made during Fiscal Year 2016 Responsible Department: City Manager Commentary: This Resolve will make appropriations from various sources to fund programs or purchases identified in the proposed budget for the fiscal year 2016. Over the past two months, the City Council has reviewed all requests for various capital and operational needs. The attached spreadsheet identifies the purchases and the final funding source to be used. This summary is based on the culmination of the Council's review. The following summarizes the recommended appropriations and the source from which they are to come: SOURCE State Seizure Funds State URIP Funding Improvement Reserve TSA Bomb Dog Grant St. Joe's Broadway Traffic Parking Reserve TOTAL APPROPRIATION $ 9,400 400,000 664,176 151,500 62,000 100,000 $ 1,387,076 Department Head Manager's Comments: Recommend approval. This Resolve was amended to fund certain capital items from the operating budget, this change does not impact the operating budget, it only changes the source of funding as well as to provide one-time funds for the Boardwalk replacement. ^ City Manager Associated Information: FY16 New Program and Capital Requests Spreadsheet Budget Approval: 4G� Finance Director Legal Approval: City Solicitor Introduced for Passage X First Reading Page _ of _ _ Referral 15-247, As Amended JUNE 8, 2015 Assigned to Councilor Plourde CI`CY OF BANGOR •9qs vzR �ti iED O�?2� Rg.f� (TITLE.) Resolve, Making an Appropriation for Various Capital Purposes and Utlizing Various Reserves, Trust and Agency Accounts, and Other Funds for Expenditures to be Made During Municipal Year 2016 By tete City Council of the Oty of Bangor.• BE IT RESOLVED THAT the amount of $9,400 is hereby appropriated from the State Seizure Account to fund homicide training and polygraph school costs. BE IT FURTHER RESOLVED THAT the amount of $400,000 in State of Maine URIP funding is hereby appropriated to partially fund street improvements. BE IT FURTHER RESOLVED THAT the amount of $664,176 is hereby appropriated from the General Fund Improvement Reserve to fund various equipment purchases as detailed on the attached. BE IT FURTHER RESOLVED THAT the amount of $62,000 is hereby appropriated from the St. Joseph's Broadway Traffic Improvement account to partially fund costs associated with the Broadway Corridor Improvements. BE IT FURTHER RESOLVED THAT the amount of $100,000 of Capital Fund Parking Reserve funds are hereby appropriated towards Pickering Square Garage Repairs. BE IT FURTHER RESOLVED THAT the amount of $151,500 in TSA Bomb Dog grant funds are hereby appropriated for the purpose of funding costs related to the three bomb dog teams assigned to BIA. BE IT FURTHER RESOLVED, THAT the Finance Director is authorized to establish the necessary accounts for these purposes. FY16 NEW PROGRAM AND CAPITAL REQUESTS 15-207 AS AMENDED JUNE 8, 2015 New Fund Operating Improvement Bond Pepartmen Regue Program Other Capital Y/N Budge t eserye Issue Other Comments Comm Connect Rehab VOOT Bus 100,000 Y 100,000 State Bond & VOOT Replace 2 Bangor Busses 750,000 Y 250,000 500,000 State Bond and Federal Grant Rehab Busses 250,000 TBD 250,000 Fed Grant/State Bond - FY 15 Info Services I Virtualize GIS Server 13,200 Y 13,200 Voice & Data Switches - Fire 15,300 P 7,700 6630 Granicus Agenda Software 5,000 N Granicus Annual Costs 12,000 N Mobile Device Mgmt 7,300 Y 7,300 City Wide Computer Replace 44,000 P 36,000 8,000 Existing Funds 7708 Code Enforcement 2 Add'I Inspector Vehicles 6,366 6,366 Y 6,366 Police Replace 1 Patrol Vehicle 36,000 N Replace 2 Detective Vehicles 36,000 Y 36,000 06 - 118,000, 05 - 138,000 Replace Maintenance Vehicle 35,000 Y 35,000 98 Ford 70,000 miles Replace Admin Vehicle 16,500 Y 16,500 06 chevy 138,000 miles Mobile Video Recorders 48,000 Y 48,000 Lease Purchase (6630) Portable Radio Replacement 20,000 N Homicide Training 7,000 Y 4,000 Seizure & Existing Funds 7904 Polygraph School 12,000 Y 5,400 Seizure & Existing Funds 7904 Fire Station 5 Windows 10,000 Y 10,000 Snow Plow/Pickup 45,000 N 06 Chevy 40,339 miles SCBAs 50,000 TBD 50,000 AFG Pending Health Building Improvements 100,000 Y 100,000 City Contrib to BNRC - TBD Parks Parks & Rec Ctr Renovations 150,000 P 25,000 Replace front steps Replace Playground Bgr Garden 70,000 Y 70,000 Paving - Parks & Rec Ctr 39,000 Y 39,000 Paving - Hayford Prk 23,314 Y 23,314 Sawyer - Boards & Glass 150,000 N Need to assess footings first Zero Turn Mower (2) 22,000 P 11,000 Harbor Master Roof Replace 11,000 Y 11,000 Pancoe Roof Replace 17,000 Y 17,000 Replace Truck 30,000 N Utility Vehicle 12,000 N Fleet Maintenance Wash Bay Pressure Washer 13,000 Y 13,000 Transfer to Capital Fund - 6630 Wireless network - IT 10,000 Y 10,000 Transfer to Capital Fund - 6630 Rental Vehicle 15,000 Y 15,000 2007 Ford - 103,000 miles Oil Water Separator 16,000 Y 16,000 Public Services 2 Plow Trucks 250,000 Y 209,000 41,000 01-59,881 mil 02-55,742 mil 2 Pick Up Trucks - Plow/Sand 80,000 Y 80,000 99 203,847 mil, 02 99,079 mil FY16 NEW PROGRAM AND CAPITAL REQUESTS 15-207 AS AMENDED JUNE 8, 2015 New Fund Operating Improvement Bond Department Re ue Program Other Capital I N Budge Reserve Issue Other Comments Backhoe - lease buy back 70,000 Y 70,000 Existing Funds 7709 Sidewalk Plows 130,000 Y 130,000 Electrical Bucket Truck 150,000 Y 150,000 01 11,954 hours Asphalt Reclaimer 175,000 Y 175,000 Electrical Enclosed Trailer 7,000 Y 7,000 Snow Blowers 150,000 N Leaf Blowers 30,000 N Fire Alarm Wire 5,000 N Review discontinuanace Mobile Traffic Lights 20,000 N Traffic Signal Battery Backup 30,000 N Bus Interface Tester 6,000 N Signboards 40,000 N Flashing Beacons 24,000 P 18,000 Mt. Hope Cemetery Repairs 15,000 N Other Streets (annual program) 1,875,000 P 850,000 650,000 $400 URIP $250 State 50/50 Sidewalks 162,500 P 100,000 Broadway Corridor Improve 200,000 P 62,000 St Joes Traffic Funding BACTS Projects 2,433,622 Y 243,362 2,190,260 90% Federal, 10% Local City Acquired Properties 100,000 Y 101,300 6630 Downtown TIF Court Street Demo Debt 124,670 Y 124,670 DD TIF Columibia St Deck Debt 73,000 Y 73,000 DD TIF Arena Debt 1,000,000 Y 1,000,000 DD TIF Main St Safety Improvements 533,634 Y 533,634 426,904 Fed, 106,730 DDTF Penobscot River 1,650,000 P 200,000 PY deficits not funded Pedestrian Bridge Study 20,000 Y 20,000 DD TIF Sidewalks 75,000 Y 75,000 Waterfront Reserve 200,000 Y 200,000 Pickering Square 400,000 Y 400,000 Waterfront Sound 15,000 Y 15,000 Park Street Hill Retaining Wall 500,000 TBD Awaiting Engineer Report KD Stream Retaining Walls 100,000 TBD Investigative work necessary Pierce Park Drainage Improve 65,000 Y 65,000 To reduce icing on sidewalk Atler Lot Parking Kiosk 10,500 Y 10,500 Flashing Beacons 6,000 Y 6,000 Parking Capital Reserve 80,000 P 40,000 Other Agencies Cultural Commission 15,000 P 10,000 Flat Funded Bangor Public Library 1,401,481 Y 1,414,359 Flat Funded Hammond St Senior Ctr 28,035 P 9,900 Flat Funded GBCVB 55,350 Y 50,350 10,000 DD TIF - Flat Fund Snowmobile Club Y 3,000 4th of July Corp 5,000 Y 5,000 Orono Boardwalk 2,000 Y 2,000 Request for one-time capital 6,366 4,794,902 9,714,870 1,997,675 664,176 1,559,000 6,857,264 Department Re ue Airport Computer Replacement Fuel Truck - Lease/Purchase AIP - Local Share Replace Paint Machine Autoclave (Intl trash) WWTP Stormwater Parking FY16 NEW PROGRAM AND CAPITAL REQUESTS New Fund Operating Improvement Bond Program Other Capital Y/N Budge Reserve Issue Other Comments 2,000 Y 2,000 210,000 Y 50,000 160,000 Lease Purchase 218,300 Y 218,300 75,000 Y 75,000 75,000 Y 75,000 - 580,300 1,500,000 420,300 160,000 Exch/State/French Replace 500,000 Y Dow Trunk Upgrades 770,000 Y 170,000 770,000 SRF Bond CCN 215,000 Y 215,000 Y 116,000 Recondition Aquatec 35,000 Y 35,000 Capehart Brook Watershed 75,000 Bio Media Replacement 1,500,000 Y 10,000 1,500,000 SRF Bond Exch/State/French Replace 500,000 Y 50,000 500,000 SRF Bond Court Street 620,000 Y 620,000 Davis Court 500,000 Y 280,000 220,000 Replace Submers Biofilter Pump 75,500 Y 75,500 KPS Butterfly Valve Replace 50,000 Y 50,000 Replace 1 1/2 T Truck 40,000 Y 40,000 Replace Loader/Backhoe 35,000 Y 35,000 Aeration System Upgrade 480,000 Y 480,000 SRF Bond Sewer Maintenance Bldg 20,000 Y 20,000 Small Sewer Projects/Repairs 600,000 Y 600,000 5,440,500 1 070 500 4,150,000 220 000 CB Cleaning Equipment 170,000 Y 170,000 MS 4 Technician 61,900 Y 61,900 Penjajwoc Watershed 116,000 Y 116,000 Artic Brook Watershed 33,000 Y 33,000 Capehart Brook Watershed 75,000 Y 75,000 Sucker Brook Watershed 10,000 Y 10,000 Bass Park Detention Pond 50,000 Y 50,000 61,900 - 454,000 515,900 15-207 AS AMENDED )UNE 8, 2015 Pickering Sq Garage Repairs 100,000 Y 100,000 Parking Gar Maint Reserve Shelters - Pay by Space 10,000 Y 10,000 Existing Funds 7805 (Signage) Revenue Control Upgrades 20,000 Y 20,000 CC machines PCI compliant 130,000 - 20,000 110,000 Econ Develop 39 Florida Ave - Handicap Door 3,200 Y 3,200 110 Hildreth - Roof Repairs 28,000 Y 28,000 - - 31,200 31,200 - - - 68,266 4,794,902 16,350,870 - 4,055,575 664,176 5,709,000 7,347,264 COUNCIL ACTION Item No. 15-207 Date: June 8, 2015 Item/Subject: RESOLVE, Making an Appropriation. for Various Capital Purposes and Utilizing Various Reserves, Trust and Agency Accounts, and Other Funds for Expenditures to be Made during Fiscal Year 2016 Responsible Department: City Manager Commentary: This Resolve will make appropriations from various sources to fund programs or purchases identified in the proposed budget for the fiscal year 2016. Over the past two months, the City Council has reviewed all requests for various capital and operational needs. The attached spreadsheet identifies the purchases and the final funding source to be used. This summary is based on the culmination of the Council's review. The following summarizes the recommended appropriations and the source from which they are to come: SOURCE APPROPRIATION State Seizure Funds $ 9,400 State URIP Funding 400,000 Improvement Reserve 717,876 TSA Bomb Dog Grant 151,500 St. Joe's Broadway Traffic 62,000 Demolition Reserve 25,000 General Fund Unassigned Fund Balance 75,000 Parking Reserve 100,000 TOTAL $ 1,540,776 Department Head Manager's Comments: Recommend approval. This resolve may require an amendment when it returns to the Council if changes are made by the Council. �) City Manager Associated Information: FY16 New Program and Capital Requests Spreadsheet Budget Approval: .4�,�-�� Finance Director Legal Approval: City Solicitor Introduced for Passage X First Reading Page _ of _ Referral 15-207 JUNE 8, 2015 16f iA s;. Assigned to Councilor Plourde CITY OF BANGOR �RATEDfEj (TITLE.) Resolve, Making an Appropriation for Various Capital Purposes and Utlizing Various Reserves, Trust and Agency Accounts, and Other Funds for Expenditures to be Made During Municipal Year 2016 By the City Coune/l of the Oty of Bangor BE IT RESOLVED THAT the amount of $9,400 is hereby appropriated from the State Seizure Account to fund homicide training and polygraph school costs. BE IT FURTHER RESOLVED THAT the amount of $400,000 in State of Maine URIP funding is hereby appropriated to partially fund street improvements.. BE IT FURTHER RESOLVED THAT the amount of $717,876 is hereby appropriated from the General Fund Improvement Reserve to fund various equipment purchases as detailed on the attached. BE IT FURTHER RESOLVED THAT the amount of $62,000 is hereby appropriated from the St. Joseph's Broadway Traffic Improvement account to partially fund costs associated with the Broadway Corridor Improvements. BE IT FURTHER RESOLVED THAT the amount of $25,000 is hereby appropriated from the General Fund Demolition Reserve and $75,000 from the General Fund Unassigned Fund Balance to fund costs associated with City Acquired Properties. BE IT FURTHER RESOLVED THAT the amount of $100,000 of Capital Fund Parking Reserve funds are hereby appropriated towards Pickering Square Garage Repairs. BE IT FURTHER RESOLVED THAT the amount of $151,500 in TSA Bomb Dog grant funds are hereby appropriated for the purpose of funding costs related to the three bomb dog teams assigned to BIA. BE IT FURTHER RESOLVED, THAT the Finance Director is authorized to establish the necessary accounts for these purposes. IN CITY COUNCIL JUNE 8, 2015 FIRST READING CITY CLE IN CITY COUNCIL JUNE 22, 2015 MOTION MADE AND SECONDED TO POSTPONE TO A SPECIAL CITY COUNCIL MEETING ON JUNE 29, 2015 AT 5:30PM PASSED D PUTY CITY CLERK IN CITY COUNCIL JUNE 29, 2015 MOTION MADE AND SECONDED;,FOR PASSAGE MOTION MADE AND SECONDED TO AMEND BY SUBSTITUTION TO REPLACE WITH ALTERNATE RESOLVE 15-2077IN THE AGENDA PACKET AMENDMENT PASSED MOTION MADE AND SECONDED FOR PASSAGE AS AMENDED PASSED CITY CLERK FY16 NEW PROGRAM AND CAPITAL REQUESTS 15-207 ]UNE 8, 2015 New Fund Operating Improvement Bond Department Request Program Other Capital / N Budget Reserve Issue Other Comments Comm Connect Rehab VOOT Bus 100,000 Y 100,000 State Bond & VOOT Replace 2 Bangor Busses 750,000 Y 250,000 500,000 State Bond and Federal Grant Rehab Busses 250,000 TBD 250,000 Fed Grant/State Bond - FY 15 Info Services _ Virtualize GIS Server 13,200 Y 13,200 Voice & Data Switches - Fire 15,300 P 7,700 Granicus Agenda Software 5,000 N Granicus Annual Costs 12,000 N Mobile Device Mgmt 7,300 Y 7,300 City Wide Computer Replace 44,000 P 36,000 8,000 Existing Funds 7.708 Code Enforcement _ 2 Add'I Inspector Vehicles 6,366 6,366 Y 6,366 Police Replace 1 Patrol Vehicle 36,000 N Replace 2 Detective Vehicles 36,000 Y 36,000 06 - 118,000, 05 - 138,000 Replace Maintenance Vehicle 35,000 Y 35,000 98 Ford 70,000 miles Replace Admin Vehicle 16,500 Y 16,500 06 chevy 138,000 miles Mobile Video Recorders 48,000 Y 48,000 Lease Purchase Option Portable Radio Replacement 20,000 N Homicide Training 7,000 Y 4,000 Seizure & Existing Funds 7904 Polygraph School 12,000 Y 5,400 Seizure & Existing Funds 7904 Fire Station 5 Windows 10,000 Y 10,000 Snow Plow/Pickup 45,000 N 06 Chevy 40,339 miles SCBAs 50,000 TBD 50,000 AFG Pending Health Building Improvements 100,000 Y 100,000 City Contrib to BNRC - TBD Parks Parks & Rec Ctr Renovations 150,000 P 25,000 Replace front steps Replace Playground Bgr Garden 70,000 Y 70,000 Paving - Parks & Rec Ctr 39,000 Y 39,000 Paving - Hayford Prk 23,314 Y 23,314 Sawyer - Boards & Glass 150,000 N Need to assess footings first Zero Tum Mower (2) 22,000 P 11,000 Harbor Master Roof Replace 11,000 Y 11,000 Pancoe Roof Replace 17,000 Y 17,000 Replace Truck 30,000 N Utility Vehicle 12,000 N Fleet Maintenance Wash Bay Pressure Washer 13,000 Y 13,000 Transfer to Capital Fund - 6630 Wireless network - IT 10,000 Y 10,000 Transfer to Capital Fund - 6630 Rental Vehicle 15,000 Y 15,000 2007 Ford - 103,000 miles Oil Water Separator 16,000 Y 16,000 Public Services 2 Plow Trucks 250,000 Y 209,000 41,000 01-59,881 mil 02-55,742 mil 2 Pick Up Trucks - Plow/Sand 80,000 Y 80,000 99 203,847 mil, 02 99,079 mil Department Re ues Operating Improvement Backhoe - lease buy back 15,000 Sidewalk Plows Capital Electrical Bucket Truck Budge Reserve Asphalt Redaimer Other Electrical Enclosed Trailer 70,000 Snow Blowers 9,900 Leaf Blowers 70,000 Fire Alarm Wire 130,000 Mobile Traffic Lights 130,000 Traffic Signal Battery Backup 5,000 Bus Interface Tester 150,000 Signboards Flashing Beacons 6,366 4,794,902 Mt. Hope Cemetery Repairs Other Y 175,000 Streets (annual program) Sidewalks 7,000 Broadway Corridor Improve 7,000 BACTS Projects City Acquired Properties Downtown TIF N Court Street Demo Debt Columibia St Deck Debt 30,000 Arena Debt Main St Safety Improvements Penobscot River 5,000 Pedestrian Bridge Study Sidewalks Waterfront Reserve 20,000 Pickering Square Waterfront Sound Park Street Hill Retaining Wall 30,000 KD Stream Retaining Walls Pierce Park Drainage Improve Atler Lot Parking Kiosk 6,000 Flashing Beacons Parking Capital Reserve Other Agencies 40,000 Cultural Commission Bangor Public Library Hammond St Senior Ctr 24,000 GBCVB 18,000 4th of July Corp Orono Boardwalk Airport FY16 NEW PROGRAM AND CAPITAL REQUESTS New Program Other 100,000 124,670 73,000 1,000,000 1,650,000 20,000 200,000 15,000 15-207 JUNE 8, 2015 80,000 Fund Operating Improvement Bond 15,000 P Capital Y/N Budge Reserve Issue Other Comments 70,000 Y 9,900 Flat Funded 70,000 Existing Funds 7709 130,000 Y 130,000 Y 5,000 150,000 Y 150,000 6,366 4,794,902 01 11,954 hours 175,000 Y 175,000 7,000 Y 7,000 150,000 N 30,000 N 5,000 N Review discontinuanace 20,000 N 30,000 N 6,000 N 40,000 N 24,000 P 18,000 15,000 N 1,875,000 P 850,000 650,000 $400 URIP $250 State 50/50 162,500 P 100,000 200,000 P 62,000 St Joes Traffic Funding 2,433,622 Y 243,362 2,190,260 90% Federal, 10% Local Y 100,000 $25k Demo Res, $75 Unassign Y 124,670 DD TIF Y 73,000 DD TIF Y 1,000,000 DD TIF 533,634 Y 533,634 426,904 Fed, 106,730 DDTF P 200,000 PY deficits not funded Y 20,000 DD TIF 75,000 Y 75,000 Y 200,000 400,000 Y 400,000 Y 15,000 500,000 TBD Awaiting Engineer Report 100,000 TBD Investigative work necessary 65,000 Y 65,000 To reduce icing on sidewalk 10,500 Y 10,500 6,000 Y 6,000 80,000 P 40,000 15,000 P 10,000 Flat Funded 1,401,481 Y 1,401,481 Flat Funded 28,035 P 9,900 Flat Funded 55,350 Y 45,350 10,000 DD TIF - Reduce $5,000 5,000 Y 5,000 2,000 TBD Request for one-time capital 6,366 4,794,902 9,714,870 1,921,097 717,876 1,559,000 6,855,964 FY16 NEW PROGRAM AND CAPITAL REQUESTS New 5,440,500 Fund Operating Improvement Bond - �Parking- Departmen Reguest Program Other Capital YYN Budge Reserve Issue Other Comments Computer Replacement 2,000 Y 2,000 Y 116,000 Artic Brook Watershed Fuel Truck - Lease/Purchase 210,000 Y 50,000 75,000 160,000 Lease Purchase AIP - Local Share 218,300 Y 218,300 Bass Park Detention Pond 50,000 Y Replace Paint Machine 75,000 Y 75,000 Autoclave (Intl trash) 75,000 Y 75,000 110 Hildreth - Roof Repairs 28,000 580,300 28,000 420,300 160,000 - 31,200 31,200 - - - 68,266 4,794,902 16,350,870 - Dow Trunk Upgrades 770,000 Y 770,000 SRF Bond CCN 215,000 Y 215,000 Recondition Aquatec 35,000 Y 35,000 Bio Media Replacement 1,500,000 Y 1,500,000 SRF Bond Exch/State/French Replace 500,000 Y 500,000 SRF Bond Court Street 620,000 Y 620,000 Davis Court 500,000 Y 280,000 220,000 Replace Submers Biofilter Pump 75,500 Y 75,500 KPS Butterfly Valve Replace 50,000 Y 50,000 Replace 1 1/2 T Truck 40,000 Y 40,000 Replace Loader/Backhoe 35,000 Y 35,000 Aeration System Upgrade 480,000 Y 480,000 SRF Bond Sewer Maintenance Bldg 20,000 Y 20,000 Small Sewer Projects/Repairs 600,000 Y 600,000 15-207 JUNE 8, 2015 -- - - - - 5,440,500 1,070,500 4,150,000 220,000 sStormwater - �Parking- CB Cleaning Equipment 170,000 Y 170,000 MS 4 Technician 61,900 100,000 Y 61,900 Penjajwoc Watershed 116,000 Y 116,000 Artic Brook Watershed 33,000 Y 33,000 Capehart Brook Watershed 75,000 Y 75,000 Sucker Brook Watershed 10,000 Y 10,000 Bass Park Detention Pond 50,000 Y 50,000 -- - - - - 61,900 454,000 515,900 - �Parking- Pickering Sq Garage Repairs 100,000 Y 100,000 Parking Gar Maint Reserve Shelters - Pay by Space 10,000 Y 10,000 Existing Funds 7805 (Signage) Revenue Control Upgrades 20,000 Y 20,000 CC machines PCI compliant 130,000 20,000 - 110,000 EEcon Develop _._. _. 39 Florida Ave - Handicap Door 3,200 Y 3,200 110 Hildreth - Roof Repairs 28,000 Y 28,000 - 31,200 31,200 - - - 68,266 4,794,902 16,350,870 - 3,978,997 717,876 5,709,000 7,345,964