HomeMy WebLinkAbout2015-04-13 15-129 ORDERCOUNCIL ACTION
Item No. 15-129
Date: April 13, 2015
Item/Subject: ORDER, Authorizing Execution of a Modification Agreement for Maine Department of
Transportation Local Project — WIN 020401.00, Resurfacing of a Portion of Broadway
Responsible Department: Engineering
Commentary: This order would authorize the City Manager to execute of a Local Project Modification
Agreement in the amount of $1,038,500.00 with the Maine Department of Transportation for design,
construction work for a project to resurface a portion of Broadway from 0.04 mile south of the entrance
road to People's United Bank (near Husson Avenue) continuing northerly for 2.60 miles.
If approved the modification agreement would include a reduced Federal share of 17,600.00 or 80% of
Preliminary Engineering and a revised State share of 1,020,900.00 or 20% of Preliminary Engineering
and 100% of Construction project costs and a City share being 0%. This item was reviewed and
recommended for approval by the Infrastructure Committee at its March 24, 2015 meeting.
John M. Theriault, City Engineer
Department Head
Manager's Comments:
City Manager
Associated Information: Councilor Order and Agreement
Budget Approval:
Finance Director
Legal Approval:
City Solicitor
Introduced for
X Passage
_ First Reading Page _ of
Referral
Assigned to Councilor Blanchette
CI`T'Y OF BANGOR
15-129
APRIL 13, 2015
(TITLE.) ORDER, Authorizing Execution of a Modification Agreement for Maine Department
of Transportation Local Project — WIN #020401.00, Resurfacing of a Portion of Broadway
ORDERED,
THAT: the City Manager is hereby authorized and directed to execute an agreement with the
Maine Department of Transportation for the following:
A Modification Agreement with the Maine Department of Transportation — Resurfacing of a
Portion of Broadway, WIN #020401.00
Copy of the agreement is attached.
IN CITY CLERK
APRIL 13, 2015
PASSED
�, 2 " W .."
CITY CLE
MaineDOT
15-129
MoineDOT use only
TED 0CS #:
AMS ID. CTM20141222000000000353
CSN. 33908
PROGRAM: M:cltimodat IOUC S i000
MAINE DEPARTMENT OF TRANSPORTATION
Modification 1 to a Locally Administered. Project Agreement
With the
Municipality of Bangor
Regarding
Resurfacing of a Portion of Broadway
(MaineDOT Use Only- Replacement Page)
Total Amount: 1038 500.00
Federal: 17 600.00 80010 o PE
State: 1 020 900.00 20% o -EE 100% o CON
Municipal: No Local Share
Effective Date: 12/11/2014
Expiration Date: 12/31/2018
MaineDOT WIN: 020401.00
Federal Project #: STP -2040000)
Scope: Desi I and construction
State Vendor #: VC1000007010
Sub -recipient's DUNS® #: 071-1 3-9692
CFDA #: 20.205 Hi Ewa Planniny.
and Construction
This Modification 1 applies to an agreement with the Municipality of Bangor that took
effect December 11, 2014 for the local administration of aaeement amount
Broadway. This latest modification, when executed, shall raise the total ag
to $1,038,500 — an increase of $1,016,500 — to cover the construction and construction
engineering stages, as follows:
first
1.) ART ICLE 1. Pro'ect Overview h — Para ra A s uction and constructioncol Revise
engi eering
sentence to read, "Preliminary engineering, con
work for a resurfacing of Broadway, starting 0.04 mile south of the entrance to People's
United Bank (near the intersection of Husson Avenue) continuing northerly DOT {'the for .60
miles, to be performed by or for the Municipality anaccepted
Project.') Any substantial change to this scope of work shall require MaineDOT's
approval to be eligible for funding from Maine
th
2.) ARTICLE 2. Pro'ect Development — Para t spone.Delete and replace million thirty e'ght thouisandefive
following: "The estimated cost of the Project
hundred dollars ($1,038,500) to be shared at the rates and terms in Article 3."
3.) ARTICLE 3. cost-sharing & Reim bursement Pro overes — Patgglagh_A� Revise hundred pe cent 100%) Of o
read: ,MaineDOT will reimburse the Municipality
Project costs eligible for federal and state funding, up ta m xim "m reimbursement of
one million thirty-eight thousand five hundred dollars ($1 ,
4.) THE FOLLOWING SECTIONS SHALL BE ADDED TO THE AGREEMENT:
ARTICLE 2. PROJECT DEVELOPMENT:
_ _ .,,,_-u.._. r o, „ Ptniec! Aereement, A'IN 020401.00 Page 1 of 3
15-129
APRIL 13, 2015
L. SOLICITATION OF BIDS, The Municipality shall soli i for
blahs and MaineDOT's
specifications as
written authorization in accordance with the final, appy p
follows:
1. The Municipality shall follow the procedurelicablle fein d DO eral astate 'nd "Standard
requirements.
Specifications" (2014) and adhere to all app
2. The Municipality and MaineDOT shall have the right to accept or reject any id.
3. The Municipality shall not award a contract without MaineDOT s wr_ tten app
M. CONTRACT AWARD. Upon MaineDOT's written approval, the Municipality shall award
a construction contract to the lowest responsive, responsible bidder as #o ows:
1. The Municipality shall administer the contract for the duration of the Project.
2. The contract shall specify that thatPor1oJe 2014) atnd apth the plicable cableest spec al provisions.
n of
MaineDOT's "Standard Specific (
N. CONSTRUCTION. Thggn
e Municipality shall hold a pre-cons
intvolved in oraffected by the
MaineDOT, the contractor, utilities and any other parties
construction process. During the work, theMunicipality
ensure ip that
the P ohall r ect sovide tcompleted to n�
inspection and documentani acco don necessary to
an a with the plans, specifications and provisions of
MaineDOT's satisfaction
the contract, as follows:
1. The Municipality shall use procedures acceptable o MThe MunicalneDOT ipality shalldocument rhe
etain
quantity and the quality lunder Article 5.A.
construction -related
all documentation provided
2. The Municipality or its contracted consultant shall be responsible
for
is coordinating
all
materials testin or the
necessary to meet the MinimaQTesting Assurance Procedures for
Project, in compliance with 23 CFR, Part 637,
Construction." Test results shall be provided to Main®DOT upon request. for review and meet
3. Any contract modification shall be submitted eoriNht not to reimburse the Municipality
before it is executed. MaineDOT reserves 9
for work associated with a contract modification executed without MaineW rs
review.
accordance 4. Vehicular traffic in work zones shall be controlled i for Streets and iHighwath Part ys of the
federal Manual on Uniform Traffic Control Devices
(MUTCD).
5. If applicable, the Municipality shall provide MaineDOT with a set of revised as -built
plans within 90 days of completion of construction.
6. Upon completion, the Municipality shall provide compliance certificationand materials
Project was constructed, quantities were measured
da la s� specifications
and provisions of
were tested in accordance with the app p
the contract.
I in a Praiect Ame»eent, "N 020401.00 Page 2 of 3
15-129
APRIL 13, 2015
O. MAINEDOT OVERSIGHT. MaineDOT may inspect construction activities and
documentation — and test materials used — to ensure compliance with the Project
specifications and construction contract. MalneDOT may reject work or materials out of
compliance and may withhold reimbursement to the Municipality for any such work or
materials.
All other terms and conditions of the original Agreement shall remain in place without gaps.
MaineDOT and the Municipality of Bangor, by their duly authorized representatives, have
executed this modification to the original Agreement on the date last signed below.
Municipality of Bangor
By:
Catherine M. Conlow, City Manager
Date:
Maine Department of Transportation
In
William A. Pulver, P.E., Director
Bureau of Project Development
Date:
I certify that foregoing signature Is true and accurate. I further certify - pursuant to 10 M.R.S.A. §9407 and
§9502 -- that the signature, if electronic: (a) Is Intended to have the same force as my manual signature; (b)
Is unique to me, (c) Is capable of verification; and (d) is under my sole control.
]Nn»inina/ih? of Rottaiw Madilirntlmt 1 in a PraipPI Aaroomon/. WrN O21)Q/►1. /M poop 2 of 2
15-129
APRIL 13, 2015
STATE OF IVIAINE
DEPARTMENT OF TRANSPORTATION
o , 16 STATE HOUSE STATION'
AUGUSTA, MAINE 04333-0016
Paul R. LoPage DWd Oernhardt
00pap-NOR MWISM MER
March 6, 2015
Ted Trembley, Project Engineer
City of Bangor, Engineering Department
73 Harlow Street
Bangor, ME 04401
Subject; Revised federal and state breakdown in WIN 020401.00
Dear Ted;
I am writing to let you know that I have revised the summary at the top of on the first page of
Modification i to the agreement for the outer Broadway resurfacing, WIN 020401,00. When the
modification was executed, I was advised that the construction stage would be set up as 80 percent federal
funds and 20 percent state funds,
Since then, however, MahieDOT has decided to fund construction entirely with state funds, The
agreement itself is not affected, since it states that MaineDOT will reimburse Bangor for project
expenditures up to a maximum of $1,038,500, That fact has not changed,
However, I have revised the summary box at the top of the first page to show the new distribution of
federal and state fiends in the project, for financial reporting purposes. Please notify your finance staff of
the change and file this paperwork with the agreement for the project,
Sincerely,
Mike Laberge
Local Projects Coordinator
THE MAINE DEPARTJIENT OF TRANSPORTATION 1S An AFFIRMATIVE