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HomeMy WebLinkAbout2015-04-13 15-129 ORDERCOUNCIL ACTION Item No. 15-129 Date: April 13, 2015 Item/Subject: ORDER, Authorizing Execution of a Modification Agreement for Maine Department of Transportation Local Project — WIN 020401.00, Resurfacing of a Portion of Broadway Responsible Department: Engineering Commentary: This order would authorize the City Manager to execute of a Local Project Modification Agreement in the amount of $1,038,500.00 with the Maine Department of Transportation for design, construction work for a project to resurface a portion of Broadway from 0.04 mile south of the entrance road to People's United Bank (near Husson Avenue) continuing northerly for 2.60 miles. If approved the modification agreement would include a reduced Federal share of 17,600.00 or 80% of Preliminary Engineering and a revised State share of 1,020,900.00 or 20% of Preliminary Engineering and 100% of Construction project costs and a City share being 0%. This item was reviewed and recommended for approval by the Infrastructure Committee at its March 24, 2015 meeting. John M. Theriault, City Engineer Department Head Manager's Comments: City Manager Associated Information: Councilor Order and Agreement Budget Approval: Finance Director Legal Approval: City Solicitor Introduced for X Passage _ First Reading Page _ of Referral Assigned to Councilor Blanchette CI`T'Y OF BANGOR 15-129 APRIL 13, 2015 (TITLE.) ORDER, Authorizing Execution of a Modification Agreement for Maine Department of Transportation Local Project — WIN #020401.00, Resurfacing of a Portion of Broadway ORDERED, THAT: the City Manager is hereby authorized and directed to execute an agreement with the Maine Department of Transportation for the following: A Modification Agreement with the Maine Department of Transportation — Resurfacing of a Portion of Broadway, WIN #020401.00 Copy of the agreement is attached. IN CITY CLERK APRIL 13, 2015 PASSED �, 2 " W .." CITY CLE MaineDOT 15-129 MoineDOT use only TED 0CS #: AMS ID. CTM20141222000000000353 CSN. 33908 PROGRAM: M:cltimodat IOUC S i000 MAINE DEPARTMENT OF TRANSPORTATION Modification 1 to a Locally Administered. Project Agreement With the Municipality of Bangor Regarding Resurfacing of a Portion of Broadway (MaineDOT Use Only- Replacement Page) Total Amount: 1038 500.00 Federal: 17 600.00 80010 o PE State: 1 020 900.00 20% o -EE 100% o CON Municipal: No Local Share Effective Date: 12/11/2014 Expiration Date: 12/31/2018 MaineDOT WIN: 020401.00 Federal Project #: STP -2040000) Scope: Desi I and construction State Vendor #: VC1000007010 Sub -recipient's DUNS® #: 071-1 3-9692 CFDA #: 20.205 Hi Ewa Planniny. and Construction This Modification 1 applies to an agreement with the Municipality of Bangor that took effect December 11, 2014 for the local administration of aaeement amount Broadway. This latest modification, when executed, shall raise the total ag to $1,038,500 — an increase of $1,016,500 — to cover the construction and construction engineering stages, as follows: first 1.) ART ICLE 1. Pro'ect Overview h — Para ra A s uction and constructioncol Revise engi eering sentence to read, "Preliminary engineering, con work for a resurfacing of Broadway, starting 0.04 mile south of the entrance to People's United Bank (near the intersection of Husson Avenue) continuing northerly DOT {'the for .60 miles, to be performed by or for the Municipality anaccepted Project.') Any substantial change to this scope of work shall require MaineDOT's approval to be eligible for funding from Maine th 2.) ARTICLE 2. Pro'ect Development — Para t spone.Delete and replace million thirty e'ght thouisandefive following: "The estimated cost of the Project hundred dollars ($1,038,500) to be shared at the rates and terms in Article 3." 3.) ARTICLE 3. cost-sharing & Reim bursement Pro overes — Patgglagh_A� Revise hundred pe cent 100%) Of o read: ,MaineDOT will reimburse the Municipality Project costs eligible for federal and state funding, up ta m xim "m reimbursement of one million thirty-eight thousand five hundred dollars ($1 , 4.) THE FOLLOWING SECTIONS SHALL BE ADDED TO THE AGREEMENT: ARTICLE 2. PROJECT DEVELOPMENT: _ _ .,,,_-u.._. r o, „ Ptniec! Aereement, A'IN 020401.00 Page 1 of 3 15-129 APRIL 13, 2015 L. SOLICITATION OF BIDS, The Municipality shall soli i for blahs and MaineDOT's specifications as written authorization in accordance with the final, appy p follows: 1. The Municipality shall follow the procedurelicablle fein d DO eral astate 'nd "Standard requirements. Specifications" (2014) and adhere to all app 2. The Municipality and MaineDOT shall have the right to accept or reject any id. 3. The Municipality shall not award a contract without MaineDOT s wr_ tten app M. CONTRACT AWARD. Upon MaineDOT's written approval, the Municipality shall award a construction contract to the lowest responsive, responsible bidder as #o ows: 1. The Municipality shall administer the contract for the duration of the Project. 2. The contract shall specify that thatPor1oJe 2014) atnd apth the plicable cableest spec al provisions. n of MaineDOT's "Standard Specific ( N. CONSTRUCTION. Thggn e Municipality shall hold a pre-cons intvolved in oraffected by the MaineDOT, the contractor, utilities and any other parties construction process. During the work, theMunicipality ensure ip that the P ohall r ect sovide tcompleted to n� inspection and documentani acco don necessary to an a with the plans, specifications and provisions of MaineDOT's satisfaction the contract, as follows: 1. The Municipality shall use procedures acceptable o MThe MunicalneDOT ipality shalldocument rhe etain quantity and the quality lunder Article 5.A. construction -related all documentation provided 2. The Municipality or its contracted consultant shall be responsible for is coordinating all materials testin or the necessary to meet the MinimaQTesting Assurance Procedures for Project, in compliance with 23 CFR, Part 637, Construction." Test results shall be provided to Main®DOT upon request. for review and meet 3. Any contract modification shall be submitted eoriNht not to reimburse the Municipality before it is executed. MaineDOT reserves 9 for work associated with a contract modification executed without MaineW rs review. accordance 4. Vehicular traffic in work zones shall be controlled i for Streets and iHighwath Part ys of the federal Manual on Uniform Traffic Control Devices (MUTCD). 5. If applicable, the Municipality shall provide MaineDOT with a set of revised as -built plans within 90 days of completion of construction. 6. Upon completion, the Municipality shall provide compliance certificationand materials Project was constructed, quantities were measured da la s� specifications and provisions of were tested in accordance with the app p the contract. I in a Praiect Ame»eent, "N 020401.00 Page 2 of 3 15-129 APRIL 13, 2015 O. MAINEDOT OVERSIGHT. MaineDOT may inspect construction activities and documentation — and test materials used — to ensure compliance with the Project specifications and construction contract. MalneDOT may reject work or materials out of compliance and may withhold reimbursement to the Municipality for any such work or materials. All other terms and conditions of the original Agreement shall remain in place without gaps. MaineDOT and the Municipality of Bangor, by their duly authorized representatives, have executed this modification to the original Agreement on the date last signed below. Municipality of Bangor By: Catherine M. Conlow, City Manager Date: Maine Department of Transportation In William A. Pulver, P.E., Director Bureau of Project Development Date: I certify that foregoing signature Is true and accurate. I further certify - pursuant to 10 M.R.S.A. §9407 and §9502 -- that the signature, if electronic: (a) Is Intended to have the same force as my manual signature; (b) Is unique to me, (c) Is capable of verification; and (d) is under my sole control. ]Nn»inina/ih? of Rottaiw Madilirntlmt 1 in a PraipPI Aaroomon/. WrN O21)Q/►1. /M poop 2 of 2 15-129 APRIL 13, 2015 STATE OF IVIAINE DEPARTMENT OF TRANSPORTATION o , 16 STATE HOUSE STATION' AUGUSTA, MAINE 04333-0016 Paul R. LoPage DWd Oernhardt 00pap-NOR MWISM MER March 6, 2015 Ted Trembley, Project Engineer City of Bangor, Engineering Department 73 Harlow Street Bangor, ME 04401 Subject; Revised federal and state breakdown in WIN 020401.00 Dear Ted; I am writing to let you know that I have revised the summary at the top of on the first page of Modification i to the agreement for the outer Broadway resurfacing, WIN 020401,00. When the modification was executed, I was advised that the construction stage would be set up as 80 percent federal funds and 20 percent state funds, Since then, however, MahieDOT has decided to fund construction entirely with state funds, The agreement itself is not affected, since it states that MaineDOT will reimburse Bangor for project expenditures up to a maximum of $1,038,500, That fact has not changed, However, I have revised the summary box at the top of the first page to show the new distribution of federal and state fiends in the project, for financial reporting purposes. Please notify your finance staff of the change and file this paperwork with the agreement for the project, Sincerely, Mike Laberge Local Projects Coordinator THE MAINE DEPARTJIENT OF TRANSPORTATION 1S An AFFIRMATIVE