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Home My WebLink About2015-04-13 15-128 ORDERCOUNCIL ACTION Item No. 15-128 Date: April 13, 2015 Item/Subject: ORDER, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — WIN 20232.42, Broadway Mill and Fill Project Responsible Department: Engineering Commentary: This order would authorize the City Manager to execute a Local Project Agreement in the amount of $450,000.00 with the Maine Department of Transportation for design, construction work for a project on Broadway (Route 15B) beginning at the intersection of Broadway and Stillwater Avenue and extending northerly approximately 0.43 miles to Center Street. The work to consist of a two inch mill and fill with ADA and drainage improvements. If approved the agreement stipulates a State share of 225,000.00 or 50% of the total project costs and a City share of $225,000.00 or 50% of the total project cost. This item was reviewed and recommended for approval by the Infrastructure Committee at its March 24, 2015 meeting. John M. Theriault, City Engineer Department Head Manager's Comments: City Manager Associated Information: Councilor Order and Agreement Budget Approval: Finance Director Legal Approval: City Solicitor Introduced for X Passage First Reading Page _ of _ Referral Assigned to Councilor Plourde CITY OF BANGOR 15-128 APRIL 13, 2015 (TITLE.) ORDER, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — WIN #20232.42, Broadway Mill and Fill Project ORDERED, THAT: the City Manager is hereby authorized and directed to execute an agreement with the Maine Department of Transportation for the following: An Agreement with the Maine Department of Transportation — Broadway Mill and Fill Project, WIN #20232.42 Copy of the agreement is attached. IN CITY CLERK APRIL 13, 2015 PASSED CITY CLERI 15-128 APRIL 13, 2015 Internal Use Qnty _..._^ TEDOCS If: CT#: CSN#i STATE OF MAINE DEPARTMENT OF TRANSPORTATION .MUNICIPAL PARTNERSHIP :AGREEMENT WIN 20232.42 REGARDING BROADWAY MILL AND FILL PRCIJECT, BANGOR This Cooperative Agreement (AGREEMENT) is entered into by and between the MAINE DEPARTMENT OF TRANSPORTATION ("MaineDOT"), an agency of state government with its principal administrative offices located on Child Street, Augusta, .Maine, and the CITY OF BANGOR ("Bangor"), a;municipality in the State of Maine with. offices located at 73 HARLOW STREET, BANGOR, ME. WHEREAS, Bangor shall oversee the design and construction of a project on Broadway (Route 15B) beginning at the intersection of Broadway and Stillwater Avenue and extending northerly approximately .0,43 miles to Center Street. The work will consist of a 2 inch mill .and fill with ADA. and :drainage improvements Bangor estimates the total cost of this :project to be $450,000..00. BANGOR SHALL: A. Shall procure and oversee a project on Broadway for the work outlined above. B. Perform such work in accordance with a design by an engineer licensed in the State of Maine. The Licensed Engineer shall provide a certification to the Municipality and to MaineDOT that, in his/her professional opinion, the Project as designed.will provide a smooth ride, not reduce the safety, mobility or structural quality of the state [state aid] road, All design documents must be stamped and signed in accordance with this provision by the Professional Engineer. C. Agree to secure. all necessary Federal, State and Local permits necessary to complete the work. Bangor also agrees to. secure.any needed property rights in accordance with all applicable State and Federal.Laws.. D. Agree that any exceptions to State Design. Standard, s shall be documented as part of this process. This docurnentation shall compare, the new design to the existing conditions for each of the exceptions to current design standards. Any such. exceptions shall 'be displayed on the cover sheet for the Project. plans with the signature and PE stamp of the engineer responsible for the design of the Project. E. Be responsible, within the Project limits, for'the following; Rev: 7/30110. 15-128 APRIL 13, 2015 a. Ensuring that the safety of the corridor and the life of the resulting structural and design elements are equal to or better than existing conditions and design; b. Ensuring that the structures; roadways .and/or design features affected by the Project. work shall, at a minimum, be of equal dimensions to the existing features or structures and shall be of improved quality in terms of materials and utility; c. Ensuring that the Project does not introduce any unanticipated safety hazards to the traveling public;. d. Ensuring that. the Project retains the same level .of mobility or 'improves mobility of travel within the corridor; and, e. Ensuring that the Project does not. in any manner decrease the life expectancy of this component of Maine's transportation system. f. Ensure the project meets the most recent Americans with Disabilities Act of 1990 (ADA) design requirements. F., Provide certification through their Engineer to MaineDOT that the project is complete and was constructed as designed. G. Commence construction within twelve: (12) months and shall be certified complete within twenty four (24) months of execution of this agreement. Bangor may forfeit the unpaid balance of this.grant if these.deadlines are not met or they can not demonstrate earnest and good faith efforts to meet them. MAINEDOT SHALL: A. Provide a maximum of $225,000:00 in State funds supporting the project work stated above in initiative monies. Reimbursement will be made by the Department at a minimum of 1/3 project completion upon receipt of supporting cost documentation from the Municipality. Payments will be made per Appendix .A, attached. The Department's Region Engineer shall review the costs and certify their eligibility prior to reimbursement to the Municipality. Payment by Maine 0- Municipal. Partnership Initiative funds shall not exceed 50% of the actual costs incurred. and paid by the Municipality or $225,000.00, The City of Bangor and MaineDOT agree to function within all applicable laws, statutes, regulations, and AGREEMENT provisions; avoid hindering each other's performance; fulfill all obligations diligently; and cooperate in achievement of the intent of this AGREEMENT. Rev, 7130/10 15-128 APRIL 13, 2015 IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT in. duplicate effective on the. day and date last signed. 15-128 APPENDIX A PROJECT SCOPE AND COST SHARING MAINE DEPARTMENT OF TRANSPORTATION Municipal Partnership Initiative Project MUNICIPALITY OF Bangor PROPOSED. IMPROVEMENTS TO:tadway Route 15 .STATE PROJECT IDENTIFICATION NUMBER (WIN) 2023'2.42 Proiect Scope: t inch mill and fill with drainage and A—D pedestrian ramp .improvements Funding Outline: The Total Project Estimated Cost is $45QL00.L0,1and the Parties agree to share costs through all stages of the Project under the terms outlined below. Municipal. Share Work Element State Share Total Cost % $ $. Project Costs50 2251,000.00 50 225;000.00 450,-00.00 PROJECT SHARES 225,000.00 225,000.00 450,000.00 Total Cost of Additional 100% Work above agreement estimate TOTAL ESTIMATED MUNICIPAL 225,000.00 REIMBURSEMENT 15-128 REIMBURSEMENT SCHEDULE:. DESGINEXCEPTIONS REQUIRED: L7IYES fX' NO Design exceptions ions where required red . for this s project. Please see, attached approyal :M:from Chief Engineer out ; I , irung,design exceptions.