HomeMy WebLinkAbout2015-03-09 15-105 RESOLVECOUNCIL ACTION
Item No. 15-105
Date: March 9, 2015
Item/Subject: RESOLVE, Appropriating Proceeds of the Sale of Court Street
Property in the Amount of $210,000 for the Purpose of Funding a
Document Management Project
Responsible Department: Finance
Commentary: The attached resolve would appropriate $210,000 received from Penobscot
County from the sale of the Court Street property for the purpose of funding a document
management project.
Currently, the majority of City documents are in the form of paper. Records are filed and stored
in a manner determined by each department, which has resulted in numerous copies of some
items being maintained. The current status of documents inhibits the City's ability to retrieve
and share documents inter -departmentally and with the public in a timely and efficient manner.
The goal of a document management system would be to establish an electronic infrastructure
by which City records are stored digitally. The system would allow for the storage of all forms of
records whether written, maps, audio, video or photographic. The system would include search
capabilities, provide a public portal to enhance the City's information transparency, increase
inter -department collaboration, reduce redundancy, ensure adherence to record retention
policies, as well as provide an archival solution for fragile historical documents. In addition, it
would free up space and staff time allowing us to more efficiently and effectively serve the
citizens.
This item was reviewed and recommended for adoption by the Finance Committee on 3/2/2015
by a vote of 4-1.
Department Head
Manager's Comments: n
LEE 02� cn 9�
City Manager
Associated Information:
Budget Approval:
finance Director
Legal Approval:
City Solicitor.
Introduced for
Passage
X First Reading Page _ of
Referral
Assigned to Councilor Sprague
CI`T'Y OF BANGOR
15-105
MARCH 9, 2015
(TITLE.) RESOLVE, Appropriating Proceeds of the Sale of Court Street Property in
the Amount of $210,000 for the Purpose of Funding a Document Management
Project
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BANGOR, THAT
The proceeds from the sale of Court Street. Property in the amount of $210,000 is hereby
appropriated for the purpose of funding a document management project.
IN CITY COUNCIL
MARCH 9, 2015
FIRST READING
CITY CLERK
IN CITY COUNCIL
MARCH 23, 2015
MOTION MADE AND SECONDED FOR PASSAGE
PASSED
CITY CLERK