HomeMy WebLinkAbout2015-07-27 15-268 ORDERCOUNCIL ACTION
Item No_�15-268
Date: July 27, 2015
Item/Subject: Order, Authorizing a Loan in the Amount of $3,870,000 from the Maine
Municipal Bond Bank State Revolving Fund, and the Issuance of the City's General Obligation
Bonds and a Tax Levy Therefor
Responsible Department: Finance
Commentary:
The attached Order would authorize a loan in the amount of $3,870,000 from the Maine Municipal
Bond Bank State Revolving Fund (SRF) and the issuance of the City's general obligation bonds.
These funds would be used sewer infrastructure improvements discussed during the recently
complete FY 2016 budget process.
The SRF program was created in 1987 by the Clean Water Act. The Environmental Protection
Agency (EPA) provided all states with the seed money to capitalize this revolving loan fund. SRF
funding is typically at below market rates, but does carry additional State administrative costs and
processes. In addition, all bidding must comply with federal regulations such as; Davis Bacon wage
rates. Borrowing through this program is most cost effective for larger combined sewer overflow
type projects.
This Order will require a Public Hearing at the August 10th City Council Meeting
Department Head
Manager's Comments:
r;1 �
City agg
Associated Information:
Order
Budget Approval:
Finance Director
Legal Approval:
City Solicitor
Introduced for
Passage
x First Reading Page _ of
x Referral — Finance Committee of 8/3/15
Assigned to Councilor Baldacci
CITY OF BANGOR
15-268
JULY 27, 2015
(TITLE.) Order, Authorizing a Loan in the Amount of $3,870,000 from the Maine Municipal
Bond Bank State Revolving Fund, and the Issuance of the City`s General
Obligation Bonds and a Tax Levy Therefor.
By the City Council of the City of Bangor, be it hereby ORDERED:
THAT the Finance Director is hereby authorized, in the name of and on behalf of the
City, to borrow an amount not to exceed $3,870,000 at any one time outstanding from the
Maine Municipal Bond Bank (the "Bond Bank") pursuant to its Revolving Loan Fund program,
the proceeds of which loan are hereby appropriated to pay a portion of the costs (as herein
defined) of the following Projects:
Description
Sewer Infrastructure Improvements
Amount
$3,870,000
Estimated
Life
25 years
THAT in furtherance of said loan, the Finance Director be and hereby is authorized and
empowered, in the name and on behalf of the City, to execute and deliver, under the seal of
the City attested by its Clerk and countersigned by the Chairman of the City Council, a Loan
Agreement between the City and the Bond Bank, said Loan Agreement to contain such usual
and customary terms and provisions, not contrary to the general tenor hereof, as the Bond
Bank may require in connection with the State Revolving Loan Fund, and as the Finance
Director may approve, her approval to be conclusively evidenced by the execution thereof.
THAT pursuant to 30-A M.RS.A. §5772, Section 13 of Article VI of the City Charter
(Private and Special Laws of 1931, Chapter 54 and all amendments thereof and acts additional
thereto), and all other authority thereto enabling, and to evidence such loan, there is hereby
authorized the issue and sale at one time and from time to time the City`s general obligation
bonds in like amount to the above authorized loan, not to exceed the aggregate principal
amount of Three Million Eight Hundred Seventy Thousand Dollars ($3,870,000). The proceeds
derived from the sale of said bonds, including premium, if any, and any investment earnings
thereon shall be used and are hereby appropriated to pay a portion of the costs (as herein
defined) of the Projects.
THAT the estimated weighted period of utility for the property constituting the Projects
to be financed with the proceeds of said loan and bonds is hereby determined to be the period
of time indicated above for said Projects.
(W3768716.1)
15-268
JULY 27, 2015
THAT the date, maturities (not to exceed the maximum term permitted by law),
denominations, interest rate or rates, place of payment, and other details of said bonds,
including the timing and provision for their sale and award shall be determined by the Finance
Director with the approval of the Finance Committee.
THAT the bonds hereby authorized may be made subject to call for redemption, with or
without a premium, before the date fixed for final payment of the bonds, as provided in 30 A
M.R.S.A. §5772(6), as amended, as shall be determined by the Finance Director with the
approval of the Finance Committee.
THAT said bonds shall be signed by the Finance Director, countersigned by the Chair of
the City Council, sealed with the seal of the City, attested by its Clerk, and that said bonds shall
be in such form and contain such terms and provisions not inconsistent herewith as they may
approve, their approval to be conclusively evidenced by their execution thereof. Any issue of
bonds may be consolidated with and issued at the same time as any other issue of bonds
authorized prior to their issuance, and the bonds may be divided into multiple series and issued
in separate plans of financing, with the approval of the Finance Committee
THAT in each of the years during which any of the bonds are outstanding, there shall be
levied a tax in an amount that, with other revenues, if any, available for that purpose, shall be
sufficient to pay the interest on said bonds, payable in such years, and the principal of such
bonds maturing in such years.
THAT pursuant to 30 A M.R.S.A. §5772, Section 15 of Article VI of the City Charter and
any other authority thereto enabling, the Finance Director, with approval of the Finance
Committee is hereby authorized to issue temporary notes of the City in anticipation of the
forgoing bond issue, said notes to be signed by the Finance Director, countersigned by the
Chair of the City Council, sealed with the seal of the City, attested by its Clerk, and otherwise to
be in such form and contain such terms and provisions including, without limitation, maturities
(not to exceed 3 years from the issue date), denominations, interest rate or rates, place of
payment, and other details as they shall approve, their approval to be conclusively evidenced
by their execution thereof.
THAT the bonds and notes shall be transferable only on the registration books of the
City kept by the transfer agent, and said principal amount of the bonds and notes of the same
maturity (but not of other maturity), upon surrender thereof at the principal office of the
transfer agent, with a written instrument of transfer satisfactory to the transfer agent duly
executed by the registered owner or his or her attorney duly authorized in writing.
THAT the Finance Director and Chair of the City Council from time to time shall execute
such bonds or notes as may be required to provide for exchanges or transfers of bonds or
notes as heretofore authorized, all such bonds or notes to bear the original signature of the
Finance Director and Chair of the City Council, and in case any officer of the City whose
signature appears on any bond or note shall cease to be such officer before the deliver of said
bond or note, such signature shall nevertheless be valid and sufficient for all purposes, the
same as if such officer had remained in office until delivery thereof.
THAT upon each exchange or transfer of bonds or notes, the City and transfer agent.
shall make a charge sufficient to cover any tax, fee, or other governmental charge required to
(W3768716.1)
15-268
JULY 27, 2015
be paid with respect to such transfer or exchange, and subsequent to the first exchange or
transfer, the cost of which shall be borne by the City, the cost of preparing new bonds or notes
upon exchanges or transfers thereof shall be paid by the person requesting the same.
THAT in lieu of physical certificates of the bonds and notes hereinbefore authorized, the
Finance Director be and hereby is authorized to undertake all acts necessary to provide for the
issuance and transfer of such bonds and notes in book -entry form pursuant to the Depository
Trust Company Book -Entry Only System, as an alternative to the provisions of the foregoing
paragraphs regarding physical transfer of bonds, and the Finance Director be and hereby is
authorized and empowered to enter into a Letter of Representation or any other contract,
agreement or understanding necessary or, in her opinion, appropriate in order to qualify the
bonds for and participate in the Depository Trust Company Book -Entry Only System.
THAT the bonds and notes issued in anticipation thereof be issued an either a taxable or
a tax-exempt basis, or a combination thereof, as determined by the Finance Director, with the
approval of the Finance Committee.
THAT, if the bonds or notes, or any part of them are issued on a tax exempt basis, the
officers executing such bonds or notes be and hereby are individually authorized and directed
to covenant and certify on behalf of the City that no part of the proceeds of the issue and sale
of the bonds or notes authorized to be issued hereunder shall be used directly or indirectly to
acquire any securities or obligations, the acquisition of which would cause such bonds or notes
to be "arbitrage bonds" within the meaning of Section 148 of the Internal Revenue Code of
1986, as amended (the "Code").
THAT, if the bonds or notes, or any part of them, are issued on a tax exempt basis, the
officers executing such bonds or notes be and hereby are individually authorized to covenant
and agree, on behalf of the City, for the benefit of the holders of such bonds or notes, that the
City will file any required reports and take any other action that may be necessary to ensure
that interest on the bonds or notes will remain exempt from federal income taxation and that
the City will refrain from any action that would cause interest on the bonds or notes to be
subject to federal income taxation.
THAT, if the bonds or notes, or any part of them, are issued on a tax exempt basis, the
Finance Director be and hereby is authorized and empowered to take all such action as may be
necessary to designate the bonds or notes as qualified tax-exempt obligations for purposes of
Section 265(b) of the Code; it being the City Council's intention that, to the extent permitted
under the Code, the bonds or notes be Section 265(b) designated and that the Finance Director
with advice of bond counsel, make the required Section 265(b) election with respect to such
bonds to the extent that the election may be available and advisable as determined by the
Finance Director.
THAT the officers executing the bonds or notes be and hereby are individually
authorized to covenant, certify, and agree, on behalf of the City, for the benefit of the holders
of such bonds or notes, that the City will file any required reports, make any annual financial or
material event disclosure, and take any other action that may be necessary to ensure that the
disclosure requirements imposed by Rule 15c2-12 of the Securities and Exchange Commission,
if applicable, are met.
(W3768716.1)
15-268
JULY 27, 2015
THAT the term "cost" or "costs" as used herein and applied to the Project, or any
portion thereof, includes, but is not limited to: (1) the purchase price or acquisition cost of all
or any portion of the Project; (2) the cost of construction, building, alteration, enlargement,
reconstruction, renovation, improvement, and equipping of the Project; (3) the cost of all
appurtenances and other facilities either on, above, or under the ground which are used or
usable in connection with the Project; (4) the cost of landscaping, site preparation, and
remodeling of any improvements or facilities; (5) the cost of all labor, materials, building
systems, machinery and equipment; (6) the cost of land, structures, real property interests,
rights, easements, and franchises acquired in connection with the Project; (7) the cost of all
utility extensions and site improvements and development; (8) the cost of planning, developing,
preparation of specifications, surveys, engineering, feasibility studies, legal and other
professional services associated with the Project; (9) the cost of environmental studies and
assessments; (10) the cost of financing charges and issuance costs, including premiums for
insurance, interest prior to and during construction and, following completion of construction,
for a period not to exceed 3 years from the issue date thereof, underwriters' fees and costs,
legal and accounting fees and costs, application fees, and other fees and expenses relating to
the financing transaction; and (11) the cost of all other financing authorized hereunder,
whether related or unrelated to the foregoing.
THAT the investment earnings on the proceeds of the bonds and notes, if any, and the
excess proceeds of the bonds or notes (including premium), if any, be and hereby are
appropriated for the following purposes:
1. To any costs of the Projects in excess of the principal amount of the bonds or
notes authorized hereunder;
2. If the bonds or notes are issued on a tax exempt basis, in accordance with
applicable terms and provisions of the Arbitrage and Use of Proceeds Certificate
delivered in connection with the sale of the bonds or notes including, to the
extent permitted thereunder, to the City's General Fund;
3. To pay debt service on the bonds.
THAT if the actual cost of any Project differs from the estimated cost set forth herein,
the Finance Director is authorized, in her discretion to reallocate proceeds of the Bonds to any
other listed Projects.
THAT the Finance Director, Chair of the City Council, Clerk, and other proper officials of
the City be, and hereby are, authorized and empowered in its name and on its behalf to do or
cause to be done all such acts and things, and to execute, deliver, file, approve, and record all
such financing documents, contracts, agreements, deeds, assignments, certificates,
memoranda, abstracts, and other documents as may be necessary or advisable, with the advice
of counsel for the City, to carry out the provisions of the resolutions heretofore adopted at this
meeting in connection with the Projects, the issuance, execution, sale, and delivery by the City
of the bonds and notes and the execution and delivery of the documents, including the entering
into of a Loan Agreement with the Bond Bank, as may be necessary or desirable.
THAT if any of the officers or officials of the City who have signed or sealed the bonds
and notes hereinbefore authorized shall cease to be such officers or officials before the bonds
(W3768716.11
15-268
JULY 27, 2015
or notes so signed and sealed shall have been actually authenticated or delivered by the City,
such bonds or notes nevertheless may be authenticated, issued, and delivered with the same
force and effect as though the person or persons who signed or sealed such bonds notes had
not ceased to be such officer or official; and also any such bonds or notes may be signed and
sealed on behalf of the City by those persons who, at the actual date of the execution of such
bonds or notes, shall be the proper officers and officials of the City, although at the nominal
date of such bonds or notes any such person shall not have been such officer or official.
THAT if the Finance Director, Chair of the City Council, or Clerk are for any reason
unavailable to approve and execute the bonds or any related financing documents, the person
or persons then acting in any such capacity, whether as an assistant, a deputy, or otherwise, is
authorized to act for such official with the same force and effect as if such official had himself
or herself performed such act.
THAT the following resolutions required by Section C(4)(e) of the State of Maine
Revolving Loan Fund Rules, Chapter 595, Department of Environmental Protection and Maine
Municipal Bond Bank (the "SRF Regulations`), and governing the loan to be made to the City
under the State Revolving Loan Fund Program be and hereby are adopted:.
(1) That a Project Account shall be created for the Projects which shall be separate
from all other accounts of the City. If operating revenues are to be used to retire the
debt, a sub -account will be established.
(2) That the Project Account shall be maintained in accordance with standards set
forth by the Maine Municipal Bond Bank and in accordance with generally accepted
government account standards.
(8) That a final accounting shall be made to the Bank of the total cost of the
Projects upon completion of the Projects performance certification as set out in Section
G(3) of the SRF Regulations and the City acknowledges that the Bank reserves the right
at its sole discretion to be provided with a cost certification of the Projects as built.
(4) That an annual audit of the City, prepared by a certified public accountant or
licensed public accountant be provided to the Bank for the term of the loan.
(5) That the City shall maintain insurance coverage on the Projects in an amount
adequate to protect the Bank's interest for the term of the loan with the Bank named as
loss payee.
(6) That the City will comply with any special conditions specified by the Department
of Environmental Protection`s environmental determination until all financial obligations
to the State have been discharged..
(7) That the City certify to the Bank that it has secured all permits, licenses and
approvals necessary and that it has a dedicated source of revenue for repayment.
(8) That the City establish a rate, charge or assessment schedule in order to pay
principal and interest. Such rate change or schedule shall provide total operations and
debt service coverage at a level at which the coverage for the Bank is sufficient.
(W3768716.1)
15-268
JULY 27, 2015
(9) That the City must demonstrate the ability to pay reasonably anticipated costs of
operating and maintaining the financed Projects.
(10) That the City abide by the SRF Regulations, as revised and amended and
relevant State statutes of the State of Maine.
THAT during the term any of the bonds are outstanding, the Finance Director is hereby
authorized, in the name and on behalf of the City, to issue and deliver refunding bonds on
either a current or advance refunding basis, to refund some or all of the bonds then
outstanding, and to determine the date, form, interest rate, maturities (not to exceed 30 years
from the date of issuance of the original bonds) and all other details of such refunding bonds
including the form and manner of their sale and award. The Finance Director is hereby further
authorized to provide that any of such refunding bonds hereinbefore authorized be made
callable, with or without premium, prior to their stated date(s) of maturity, and each refunding
bond issued hereunder shall be signed by the Finance Director, countersigned by the Chair of
the City Council, sealed with the seal of the City, attested by its Clerk.
(W3768716.1)
IN CITY COUNCIL
JULY 27, 2015
FIRST READING AND REFERRAL TO FINANCE COMMITTEE MEETING OF AUGUST 3, 2015
CITY CLERK
IN CITY COUNCIL
AUGUST 10, 2015
MOTION MADE AND SECONDED TO OPEN PUBLIC HEARING
PUBLIC HEARING OPENED
MOTION MADE AND SECONDED TO CLOSE PUBLIC HEARING
PUBLIC HEARING CLOSED
MOTION MADE AND SECONDED FOR PASSAGE
PASSED
CITY CLERff