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Home My WebLink About2015-11-23 16-021 ORDERCOUNCIL ACTION Item No. 16-021 Date: Nov 23, 2015 Item/Subject: ORDER, Authorizing the City Manager to Execute a Sub Contract Agreement with Good Shepherd Food Bank. (#CDC 16-1049: Sodium Reduction in Communities) Responsible Department: Public Health and Community Services Commentary: This Order will authorize the City Manager to execute a sub contract agreement in the amount of $15,550.00 on behalf of the City with Good Shepherd Food Bank (GSFB). The purpose of this agreement is to work with GSFB to implement comprehensive strategies aimed at increasing the availability, accessibility, and consumption of lower sodium products in food distribution settings. The services under this agreement aim to reduce sodium intake as a key modifiable risk factor associated with high blood pressure and heart disease. The term is September 30, 2015 to September 29, 2016. This was reviewed and recommended for approval at the 11-16- 15 Government Operations Committee meeting. Manager's Comments: Associated Information: Order Budget Approval: Legal Approval: Introduced for x Passage _First Reading _ Referral Department Head City Manager Finance Director Page _ of _ City Solicitor 16-021 NOVEMBER 23, 2015 Assigned to Councilor Sprague CITY OF BANGOR (TITLE.) Order, Authorizing the City Manager to Execute a Sub Contract Agreement with Good Shepherd Food Bank (#CDC 16-1049 - Sodium Reduction in Communities) BY THE CITY COUNCIL OF THE CITY OF BANGOR: BE IT ORDERED, that the City Manager is hereby authorized to execute a sub contract agreement with Good Shepherd Food Bank in an amount not to exceed $15,500.00 for the purposes of reducing sodium intake in food distribution settings. The term of the agreement is September 30, 2015 to September 29, 2016 and will be in a form acceptable to the City Solicitor. IN CITY COUNCIL NOVEMBER 23, 2015 PASSED 4 �, 0). 6�, /4 0 ��- CITY CLERK 16-021 NOVEMBER 23, 2015 City of Bangor Agreement to Purchase Services THIS AGREEMENT, made this 24th day of November, 2015 is by and between the City of Bangor, hereinafter called "Contractor' and Good Shepherd Food Bank, mailing address 88 Stevens Rd, Brewer, ME 04412, hereinafter called "Provider," for the period of 9/30/2015 to 9/29/2016. WITNESSETH, that for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the Contractor, the Provider hereby agrees with the Contractor to furnish all qualified personnel, facilities, materials and services and in consultation with the Contractor, to perform the services, study or projects described, and under the terms of this Agreement. The following Riders and Attachments from the Sodium Reduction in Communities contract with the State of Maine are hereby incorporated into this Agreement and made part of it by reference: Rider A - Specifications of Work to be Performed Rider B - Payment and Other Provisions Rider D - Additional Requirements Rider E - Program Requirements Rider G - Identification of Country In Which Contracted Work Will Be Performed Rider I - Assurance of Compliance, Exceptions WITNESSETH, that this contract is consistent with Executive Order 01 FY 11/12 or a superseding Executive Order, and complies with its requirements. IN WITNESS WHEREOF, the Contractor and the Provider, by their representatives duly authorized, have executed this agreement in one original copy. CITY OF BANGOR By: Catherine M. Conlow, City Manager AND Good Shepherd Food Bank By: Kristen Miale, President Total Agreement Amount: $15,000 to be disbursed on a monthly basis. RIDER A SPECIFICATIONS OF WORK TO BE PERFORMED INTRODUCTION/OVERVIEW Funds are provided under this Subcontract for the provision of Program Implementation services. The service descriptions are detailed in Section II Deliverables. This Subcontract is being entered into in order to fulfill City of Bangor obligations to the State of Maine DHHS, Center for Disease Control and Prevention which has entered into an Agreement with the United States Center for Disease Control & Prevention (U.S. CDC) grant award DP13-1301. The City of Bangor will utilize the services of Good Shepherd Food Bank in achieving strategies and activities contained within the State of Maine DHHS, Center for Disease Control and Prevention DHHS Agreement # CDC -15- 1049. This Subcontract is provided to ensure strong local public health infrastructure to implement comprehensive strategies aimed at increasing the availability, accessibility, and consumption of lower sodium food products by making the healthy choice the easy choice in food pantry settings. The services under this agreement aim at reducing sodium intake as a key modifiable risk factor associated with high blood pressure and heart disease. This is especially important in Maine where hypertension rates are higher than the national average and have been on the rise. New research published in Clinical Endocrinology suggests that a high sodium diet contributes to obesity -related metabolic disorders, including high cholesterol, insulin resistance and metabolic syndrome. DELIVERABLES Good Shepherd Food Bank Areas of Focus • Develop and implement food service guidelines/nutrition standards • Implement menu and/or meal modifications to reduce sodium • Implement strategies that may enhance the purchase/selection of lower sodium foods Good Shepherd Food Bank Sodium Reduction Activities • Assess the food environment to identify opportunities and barriers to achieving the outcomes of this project • Influence selections at the food pantries by educating donors on the healthier options of food that can be donated • Increase point of selection choices by educating customers about healthier options • Coordinate with Supplemental Nutrition Assistance Program (SNAP -Ed) initiatives • Coordinate food placement and food demonstrations • Assist with implementation of evaluation plan • Assist with implementation of Good Shepherd Food Bank food guidelines at pilot food pantry sites • Participate in the local sodium leadership team (monthly meetings) Rider A Page 1 • Participate in webinars, conference calls, and other learning opportunities related to sodium reduction as needed. Accountability: • Regular meetings between City of Bangor Sodium Reduction Coordinator and GOOD SHEPHERD FOOD BANK designee. • Written agreement between the City of Bangor and GOOD SHEPHERD FOOD BANK. • Participate in quarterly project reports • Participate in project evaluation & data collection • Monthly financial report and invoice of actual expenditures. III. PERFORMANCE MEASURES GOOD SHEPHERD FOOD BANK designee will have regular meetings with the City of Bangor Sodium Reduction Coordinator listed in Rider B Section 6 and the Evaluator to meet and document the following required federal CDC performance measure outcomes: Increase availability of lower sodium foods • % and # of entities adopting comprehensive nutrition standards and practices, including sodium reductions standards and practices • Average sodium content of foods or meals by food category Increase accessibility of lower sodium food product • % and # of people with access to environments with healthy food options, including lower sodium foods Increase purchase/selection of lower sodium food products • % and # of lower sodium foods purchased/selected by food category Reduce sodium intake • Average daily sodium intake IV. REPORTS Good Shepherd Food Bank shall submit data, detailing progress towards the deliverables, to assist the City of Bangor in the preparation of reports with the specifications according to the following schedule: Performance Measurement Reports Rider A Page 2 Report Period: Date Due: October 1- December 31, 2015 January 30, 2016 January 1 — March 31, 2016 April 30, 2016 April 1 — June 30, 2016 July 30, 2016 July 1 — September 30, 2016 October 30, 2016 The City of Bangor and Subcontractors including Good Shepherd Food Bank understand that the reports are due within the timeframes established and that the Department will not make subsequent payment installments under this Agreement until such reports are received, reviewed and accepted. Good Shepherd Food Bank further agrees to submit such other data and reports as may be requested by the City of Bangor. Rider A Page 3 RIDER B PAYMENT AND OTHER PROVISIONS 1. AGREEMENT AMOUNT: $15.000. The sources of funds and compliance requirements for this Agreement follow: A. Federal Funds $16,600. ® 93.082 Center for Chronic Disease Prevention and Health $16,500. Promotion, Maine CDC Sodium Reduction in Communities, 1 U58DP004929-01 2. INVOICES AND PAYMENT: The City of Bangor will pay Good Shepherd Food Bank twelve (12) monthly payments for the period ending September 30, 2016, upon receipt of an approved invoice. These payments will be based upon actual services performed. TABLE OF ALLOWABLE EXPENSES PERSONNEL Salary Salary $ 12,150.00 Fringe Benefits % of salary $ 1,350.00 Total Personnel $ 13,500.00 Mini grants $ 2,000.00 Grand Total $ 15,500.00 Appendix B: Required Language for Subcontracts 11. EMPLOYMENT AND PERSONNEL. The Provider shall not engage any person in the employ of any State Department or Agency in a position that would constitute a violation of 5 M.R.S.A. § 18 or 17 M.R.S.A. § 3104. The Provider shall not engage on a full-time, part-time or other basis during the period of this Agreement, any other personnel who are or have been at any time during the period of this Agreement in the employ of any State Department or Agency, except regularly retired employees, without the written consent of the State Purchases Review Committee. Further, the Provider shall not engage on this project on a full-time, part-time or other basis during the period of this Agreement any retired employee of the Department who has not been retired for at least one year, without the written consent of the State Purchases Review Committee. The Provider shall cause the foregoing provisions to be inserted in any subcontract for any work covered by this Agreement so that such provisions shall be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. 12. STATE EMPLOYEES NOT TO BENEFIT. No individual employed by the State at the time this Agreement is executed or any time thereafter shall be admitted to any share or part of this Agreement or to any benefit that might arise there from directly or indirectly that would constitute a violation of 5 M.R.S.A. § 18 or 17 M.R.S.A. § 3104. No other individual employed by the State Rider B Page 1