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Home My WebLink About2015-11-09 16-004 ORDERCOUNCIL ACTION Item No. 16-004 Date: November 9, 2015 Item/Subject: ORDER, Authorizing the City Manager to Execute a Sub Recipient Agreement with Sebasticook Valley Health. Responsible Department: Public Health and Community Services Commentary: This Order will enable the City Manager to execute a sub recipient agreement in the amount of $10,000.00 with Sebasticook Valley Health, as the Fiscal Agent for Healthy SV, for health promotion activities in the Penobscot County towns of Carmel, Corinna, Dixmont, Etna, Newport and Plymouth. Healthy SV serves as the local Healthy Maine Partnership for the Sebasticook Valley region. The sub recipient agreement is for a one year term, July 1, 2015 to June 30, 2016. This was reviewed and recommended for approval at the November 2, 2015 Government Operations Committee meeting. Manager's Comments: Associated Information: Order Budget Approval: Legal Approval: Introduced for x Passage _First Reading _ Referral Department Head City Manager Finance Director Page 1 of 1 Solicitor 16-004 NOVEMBER 9, 2015 Assigned to Councilor Plourde CITY OF BANGOR (TITLE.) Order, Authorizing the City Manager to Execute a Sub Recipient Agreement with Sebasticook Valley Health BY THE CITY COUNCIL OF THE CITY OF BANGOR: BE IT ORDERED, that the City Manager is hereby authorized to enter into a sub - recipient agreement in the amount of $10,000.00 with Sebasticook Valley Health, as the Fiscal Agent for Healthy SV, the local Healthy Maine Partnership for the Sebasticook Valley region, for a term of one year (7-1-15 to 6-30-16) in a form acceptable to the City Solicitor or Assistant City Solicitor IN CITY COUNCIL NOVEMBER 9, 2015 PASSED CI Y CLE 16-004 NOVEMBER 9, 2015 Memorandum of Understanding Between City of Bangor and Sebasticook Valley Health THIS AGREEMENT is by and between the City of Bangor, hereinafter called CITY, and Sebasticook Valley Health hereinafter called SVH, for the period of July 1, 2015 to June 30, 2016. In consideration of the payments and agreements hereinafter mentioned, to be made and performed by the CITY, SVH hereby agrees with CITY to furnish all qualified personnel, facilities, materials and services and in consultation with CITY, to perform the services, study or projects under the terms of this Agreement. The HMP for which SVH is the lead agency is expected to serve the towns of Carmel, Corinna, Dixmont, Etna, Newport, and Plymouth to meet MOU deliverables. I. AGREEMENT FUNDING SUMMARY Funds are provided under this Agreement for the provision of services detailed in section "Service Specifications and Performance Guidelines", of this Agreement. II. GENERAL REPORTING REQUIREMENTS SVH agrees to submit reports to CITY in accordance with the specifications of the DHHS Appendix B, according to the following schedule: a. Quarterly Fiscal Reports Due thirty (30) days following the last day of each quarter: October 30, 2015, January 31, 2016, April 30, 2016, July 30, 2016. b. Quarterly Prevention Performance Measure IMPACT Report Due thirty (30) days following the last day of each quarter: October 30, 2015, January 31, 2016, April 30, 2016, July 30, 2016. c. Agreement Closeout Report Sixty days following the close of the Agreement period. III. SERVICE SPECIFICATIONS AND PERFORMANCE GUIDELINES 1. Staffing The SVH HMP Partnership Director will serve as the point of contact for the CITY and will provide overall leadership to the local coalition for the implementation of deliverables outlined in this Agreement. 2. Programming Criteria and Deliverables • SVH agrees to develop and increase local capacity and support District infrastructure to deliver essential public health services across the State of Maine. SVH agrees to continue to strengthen the local Coalition to assess local public health needs and participate in Shared Health Needs Assessment and Planning Process (SHNAPP). • SVH agrees to collaborate with District HMPs to create shared efficiencies on common HMP contract work. 3. Infrastructure and Capacity Deliverables and Expectations 1b-004 NOVEMBER 9, 2015 The HMP for which SVH is the lead agency, agrees to: • Actively participate on the Penquis District Coordinating Council • Assure two-way exchange of information between DCC and local service area • Participate in District Public Health Improvement Plan effort • Respond to emerging public health opportunities and calls to action • Participate in SHNAPP community engagement activities • Provide SHNAPP engagement contacts and promote inclusion of populations from the local service area • Respond appropriately to direction and guidance from the CITY and the District Liaison from the Maine CDC IV. AGREEMENT AMOUNT: $10,000 V. INVOICES AND PAYMENT CITY shall pay SVH twelve monthly payments; the total amount of the payments will not exceed the Agreement amount. SVH will submit a monthly invoice to CITY for the amount of $833.33 per month for eleven [11] months and one [1] month for $833.37. A detailed budget report and accompanying expense documentation must accompany each monthly invoice. Payments may be adjusted by City on a quarterly basis if the State of Maine determines an under expenditure of budgeted funds as reported on the quarterly financial reports. VI. INDEPENDENT CAPACITY In the performance of this Agreement, the parties hereto agree that and any agents and employees of SVH, shall act in the capacity of an independent contractor and not as officers or employees or agents of the State or employees of CITY. VII. TERMINATION The Agreement may be terminated by CITY in whole, or in part, if the State of Maine DHHS Agreement Administrator determines such termination is in the best interest of the State of Maine. CITY will be notified by the State of Maine of any such termination by a Notice of Termination specifying the extent to which performance of the work under the Agreement is terminated and the date on which such termination becomes effective. The Agreement shall be equitably adjusted to compensate for such termination, and modified accordingly. VIIL GENERAL This Agreement will be reviewed and renewed annually by SVH and CITY as long as the parties are in Agreement throughout the HMP funding cycle. IX. CONTACTS SVH: Karen Hawkes 447 N. Main Street Pittsfield, ME 04967 207.487.3890 ext. 2733 khawkes n,emh.ora CITY: Jamie Comstock 103 Texas Avenue Bangor, ME 04401 207.992.4466 J amie. com stockga ..bang_ormaine. gov City of Bangor Catherine M. Conlow, City Manager Sebasticook Valley Health Randall Clark, Chief Financial Officer 16-004 NOVEMBER 9, 2015 Date Date