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HomeMy WebLinkAbout2015-12-14 16-046 ORDER�o . COUNCIL ACTION s Item No. 16-046 Date: December 14, 2015 Item/Subject: ORDER, Authorizing Execution of Contract with General Code for Electronic Content Management System Responsible Department: Finance Commentary: The attached order would authorize the staff to execute a contract with General Code for an electronic content management (ECM) system. On August 26th, the City received thirteen (13) responses to its Request for Proposals. A small group of staff members reviewed all submissions and narrowed the field to five (5) respondents that were asked to make a presentation to a selection committee. The selection committee requested that the top two respondents return and to make a presentation to a larger group of staff representing all departments. The process was comprehensive and informative. With two strong respondents and products, the selection committee carefully examined both to determine which would be most suitable for the City now and into the future. General Code has extensive municipal experience, especially throughout the New England region. Its ECM solution, Laserfiche, will allow the City to move further into the digital world and streamline processes for more efficiency and transparency. Funding for this project was designated by Council from the sale of the Court Street property to the County. If approved, this ECM solution will streamline processes city wide, provide a digital depository for City records as well as a public portal for citizens to more easily access documents. This item was reviewed and recommended for approval by the Finance Committee on December 7, 2015. I i. !; Department Head Manager's Comments: City Manager j Associated Information: Budget Approval: Legal Approval: Introduced for i X Passage �i First Reading Referral i Finance Director Page _ of _ icitor 16-046 DECEMBER 14, 2015 Assigned to Councilor Sprague CITY OF BANGOR (TITTLE.) Order, ORDER, Authorizing Execution of Contract with General Code for Electronic Content Management System By oe G7ty eoundl of the OW of Bangor: ORDERED, j THAT, Deborah Cyr,, Finance Director is hereby authorized to execute a contract with General Code for an electronic content management system. ' �i IN CITY COUNCIL DECEMBER 14, 2015 MOTION MADE AND SECONDED FOR PASSAGE PAS D CITY CLERK