HomeMy WebLinkAbout2015-12-14 16-046 ORDER�o
. COUNCIL ACTION
s Item No. 16-046
Date: December 14, 2015
Item/Subject: ORDER, Authorizing Execution of Contract with General Code for
Electronic Content Management System
Responsible Department: Finance
Commentary: The attached order would authorize the staff to execute a contract with General
Code for an electronic content management (ECM) system. On August 26th, the City received
thirteen (13) responses to its Request for Proposals. A small group of staff members reviewed
all submissions and narrowed the field to five (5) respondents that were asked to make a
presentation to a selection committee. The selection committee requested that the top two
respondents return and to make a presentation to a larger group of staff representing all
departments.
The process was comprehensive and informative. With two strong respondents and products,
the selection committee carefully examined both to determine which would be most suitable for
the City now and into the future. General Code has extensive municipal experience, especially
throughout the New England region. Its ECM solution, Laserfiche, will allow the City to move
further into the digital world and streamline processes for more efficiency and transparency.
Funding for this project was designated by Council from the sale of the Court Street property to
the County. If approved, this ECM solution will streamline processes city wide, provide a digital
depository for City records as well as a public portal for citizens to more easily access
documents.
This item was reviewed and recommended for approval by the Finance Committee on December
7, 2015.
I
i.
!; Department Head
Manager's Comments:
City Manager
j Associated Information:
Budget Approval:
Legal Approval:
Introduced for
i X Passage
�i
First Reading
Referral
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Finance Director
Page _ of _
icitor
16-046
DECEMBER 14, 2015
Assigned to Councilor Sprague
CITY OF BANGOR
(TITTLE.) Order, ORDER, Authorizing Execution of Contract with General Code for
Electronic Content Management System
By oe G7ty eoundl of the OW of Bangor:
ORDERED,
j THAT, Deborah Cyr,, Finance Director is hereby authorized to execute a contract
with General Code for an electronic content management system.
' �i
IN CITY COUNCIL
DECEMBER 14, 2015
MOTION MADE AND SECONDED FOR PASSAGE
PAS D
CITY CLERK