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HomeMy WebLinkAbout2015-11-09 16-010 ORDERCOUNCIL ACTION Item No. 16-010 Date: November 9, 2015 Item/Subject: ORDER, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — State Street (Route 2) Mill & Fill, WIN 22516.05 Responsible Department: Engineering Commentary: This order would authorize the City Manager to execute a Local Project Agreement with the Maine Department of Transportation for design and construction of a project on State Street (Route 2) beginning at the intersection of Young Street and extending northeasterly approximately 0.73 miles to the Bangor/Veazie town line. The work will consist of 2 inch mill & fill with drainage improvements. The Maine Department of Transportation has approved state funds in an amount not to exceed $540,000.00. Total State share of 50% to equal $270,000.00, and a Municipality share of 50% to equal $270,000.00. As part of that project, the City would need to enter into a local project agreement with the Maine Department of Transportation. Manager's Comments: Associated Information: Council Order, Agreement Budget Approval: Legal Approval: Introduced for X Passage First Reading Referral John M. Theriault, PTOE, PE Department Head ca,t�r,-C-\-� City Manager - �dz-z� Finance Director City Solicitor Page _ of _ 16-010 NOVEMBER 9, 2015 Assigned to Councilor Faircloth CITY OF BANGOR (TITLE.) Order, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — State Street (Route 2) Mill & Fill, WIN 22516.05 (TITLE.) ORDER, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — WIN #22516.05, State Street (Route 2) Mill and Fill Project ORDERED, THAT: the City Manager is hereby authorized and directed to execute an agreement with the Maine Department of Transportation for the following: An Agreement with the Maine Department of Transportation — State Street (Route 2) Mill and Fill Project, WIN #22516.05 Copy of the agreement is attached. IN CITY COUNCIL NOVEMBER 9, 2015 PASSED CITY CLERK 16-010 NOVEMBER 9, 2015 Internal Use Only TEDOCS #: CT#: CSN#; STATE OF MAINE DEPARTMENT OF TRANSPORTATION MUNICIPAL PARTNERSHIP AGREEMENT WIN 22516,05 REGARDING STATE STREET (ROUTE 2) MILL AND FILL PROJECT, BANGOR This Cooperative Agreement (AGREEMENT) is entered into by and between the MAINE DEPARTMENT OF TRANSPORTATION ("MaineDOT"), an agency of state government with its principal administrative offices located on Child Street, Augusta, Maine, and the CITY OF BANGOR ("Bangor"), a municipality in the State of Maine with offices located at 73 HARLOW STREET, BANGOR, ME. WHEREAS, Bangor shall oversee the design and construction of a project on State Street (Route 2) beginning at the intersection of Young Street and extending northeasterly approximately 0.73 miles to the BangorNeazie town line. The work will consist of a 2 inch mill and fill with drainage improvements. Bangor estimates the total cost of this project to be $540,000.00. BANGOR SHALL: A. Shall procure and oversee a project on State Street for the work outlined above. B. Perform such work in accordance with a design by an engineer licensed in the State of Maine. The Licensed Engineer shall provide a certification to the Municipality and to MaineDOT that, in his/her professional opinion, the Project as designed will provide a smooth ride, not reduce the safety, mobility or structural quality of the state [state aid] road. All design documents must be stamped and signed in accordance with this provision by the Professional Engineer. C. Agree to secure all necessary Federal, State and Local permits necessary to complete the work. Bangor also agrees to secure any needed property rights in accordance with all applicable State and Federal Laws. D. Agree that any exceptions to State Design Standards shall be documented as part of this process. This documentation shall compare the new design to the existing conditions for each of the exceptions to current design standards. Any such exceptions shall be displayed on the cover sheet for the Project plans with the signature and PE stamp of the engineer responsible for the design of the Project. E. Be responsible, within the Project limits, for the following: Rev. 7130114 16-010 NOVEMBER 9, 2015 a. Ensuring that the safety of the corridor and the life of the resulting structural and design elements are equal to or better than existing conditions and design; b. Ensuring that the structures, roadways and/or design features affected by the Project work shall, at a minimum, be of equal dimensions to the existing features or structures and shall be of improved quality in terms of materials and utility; c. Ensuring that the Project does not introduce any unanticipated safety hazards to the traveling public; d. Ensuring that the Project retains the same level of mobility or improves mobility of travel within the corridor; and, e. Ensuring that the Project does not in any manner decrease the life expectancy of this component of Maine's transportation system. £ Ensure the project meets the most recent Americans with Disabilities Act of 1990 (ADA) design requirements. F. Provide certification through their Engineer to MaineDOT that the project is complete and was constructed as designed. G. Commence construction within twelve (12) months and shall be certified complete within twenty four (24) months of execution of this agreement. Bangor may forfeit the unpaid balance of this grant if these deadlines are not met or they can not demonstrate earnest and good faith efforts to meet them. MAINEDOT SMALL. A. Provide a maximum of $270,000.00 in State funds supporting the project work stated above in initiative monies. Reimbursement will be made by the Department at a minimum of 1/3 project completion upon receipt of supporting cost documentation from the Municipality. Payments will be made per Appendix A, attached. The Department's Region Engineer shall review the costs and certify their eligibility prior to reimbursement to the Municipality. Payment by MaineDOT Municipal Partnership Initiative funds shall not exceed 501/o of the actual costs incurred and paid by the Municipality or $270,000.00. The City of Bangor and MaineDOT agree to function within all applicable laws, statutes, regulations, and AGREEMENT provisions; avoid hindering each other's performance; fulfill all obligations diligently; and cooperate in achievement of the intent of this AGREEMENT. Rev. 7130110 16-010 NOVEMBER 9, 2015 IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT in duplicate effective on the day and date last signed. Dated: Dated: Rev. 7/30/10 CITY OF BANGOR LE Catherine Conlow City Manager STATE OF MAINE DEPARTMENT OF TRANSPORTATION David Bernhardt, PE Commissioner 16-010 NOVEMBER 9, 2015 16-010 NOVEMBER 9, 2015 REIMBURSEMENT SCHEDULE: DESIGN EXCEPTIONS REQUIRE :JJYESWN0 Design exceptions where required for this project. Please see attached approval from MaineDOT Chief Engineer outlining design exceptions.