HomeMy WebLinkAbout2015-11-09 16-010 ORDERCOUNCIL ACTION
Item No. 16-010
Date: November 9, 2015
Item/Subject: ORDER, Authorizing Execution of Agreement for Maine Department of
Transportation Local Project — State Street (Route 2) Mill & Fill,
WIN 22516.05
Responsible Department: Engineering
Commentary:
This order would authorize the City Manager to execute a Local Project Agreement with the
Maine Department of Transportation for design and construction of a project on State Street
(Route 2) beginning at the intersection of Young Street and extending northeasterly
approximately 0.73 miles to the Bangor/Veazie town line. The work will consist of 2 inch mill &
fill with drainage improvements.
The Maine Department of Transportation has approved state funds in an amount not to exceed
$540,000.00. Total State share of 50% to equal $270,000.00, and a Municipality share of 50%
to equal $270,000.00. As part of that project, the City would need to enter into a local project
agreement with the Maine Department of Transportation.
Manager's Comments:
Associated Information: Council Order, Agreement
Budget Approval:
Legal Approval:
Introduced for
X Passage
First Reading
Referral
John M. Theriault, PTOE, PE
Department Head
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City Manager
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Finance Director
City Solicitor
Page _ of _
16-010
NOVEMBER 9, 2015
Assigned to Councilor Faircloth
CITY OF BANGOR
(TITLE.) Order, Authorizing Execution of Agreement for Maine Department of
Transportation Local Project — State Street (Route 2) Mill & Fill, WIN
22516.05
(TITLE.) ORDER, Authorizing Execution of Agreement for Maine Department of
Transportation Local Project — WIN #22516.05, State Street (Route 2) Mill and Fill Project
ORDERED,
THAT: the City Manager is hereby authorized and directed to execute an agreement with the
Maine Department of Transportation for the following:
An Agreement with the Maine Department of Transportation — State Street (Route 2) Mill
and Fill Project, WIN #22516.05
Copy of the agreement is attached.
IN CITY COUNCIL
NOVEMBER 9, 2015
PASSED
CITY CLERK
16-010
NOVEMBER 9, 2015
Internal Use Only
TEDOCS #:
CT#:
CSN#;
STATE OF MAINE DEPARTMENT OF TRANSPORTATION
MUNICIPAL PARTNERSHIP AGREEMENT
WIN 22516,05
REGARDING
STATE STREET (ROUTE 2) MILL AND FILL PROJECT, BANGOR
This Cooperative Agreement (AGREEMENT) is entered into by and between the MAINE
DEPARTMENT OF TRANSPORTATION ("MaineDOT"), an agency of state government with its
principal administrative offices located on Child Street, Augusta, Maine, and the CITY OF BANGOR
("Bangor"), a municipality in the State of Maine with offices located at 73 HARLOW STREET,
BANGOR, ME.
WHEREAS, Bangor shall oversee the design and construction of a project on State Street (Route 2)
beginning at the intersection of Young Street and extending northeasterly approximately 0.73 miles to
the BangorNeazie town line. The work will consist of a 2 inch mill and fill with drainage
improvements. Bangor estimates the total cost of this project to be $540,000.00.
BANGOR SHALL:
A. Shall procure and oversee a project on State Street for the work outlined above.
B. Perform such work in accordance with a design by an engineer licensed in the State of Maine.
The Licensed Engineer shall provide a certification to the Municipality and to MaineDOT that,
in his/her professional opinion, the Project as designed will provide a smooth ride, not reduce
the safety, mobility or structural quality of the state [state aid] road. All design documents
must be stamped and signed in accordance with this provision by the Professional Engineer.
C. Agree to secure all necessary Federal, State and Local permits necessary to complete the work.
Bangor also agrees to secure any needed property rights in accordance with all applicable State
and Federal Laws.
D. Agree that any exceptions to State Design Standards shall be documented as part of this
process. This documentation shall compare the new design to the existing conditions for each
of the exceptions to current design standards. Any such exceptions shall be displayed on the
cover sheet for the Project plans with the signature and PE stamp of the engineer responsible
for the design of the Project.
E. Be responsible, within the Project limits, for the following:
Rev. 7130114
16-010
NOVEMBER 9, 2015
a. Ensuring that the safety of the corridor and the life of the resulting structural and design
elements are equal to or better than existing conditions and design;
b. Ensuring that the structures, roadways and/or design features affected by the Project
work shall, at a minimum, be of equal dimensions to the existing features or structures
and shall be of improved quality in terms of materials and utility;
c. Ensuring that the Project does not introduce any unanticipated safety hazards to the
traveling public;
d. Ensuring that the Project retains the same level of mobility or improves mobility of
travel within the corridor; and,
e. Ensuring that the Project does not in any manner decrease the life expectancy of this
component of Maine's transportation system.
£ Ensure the project meets the most recent Americans with Disabilities Act of 1990
(ADA) design requirements.
F. Provide certification through their Engineer to MaineDOT that the project is complete and was
constructed as designed.
G. Commence construction within twelve (12) months and shall be certified complete within
twenty four (24) months of execution of this agreement. Bangor may forfeit the unpaid balance
of this grant if these deadlines are not met or they can not demonstrate earnest and good faith
efforts to meet them.
MAINEDOT SMALL.
A. Provide a maximum of $270,000.00 in State funds supporting the project work stated above
in initiative monies. Reimbursement will be made by the Department at a minimum of 1/3 project
completion upon receipt of supporting cost documentation from the Municipality. Payments will be
made per Appendix A, attached. The Department's Region Engineer shall review the costs and
certify their eligibility prior to reimbursement to the Municipality. Payment by MaineDOT
Municipal Partnership Initiative funds shall not exceed 501/o of the actual costs incurred and paid
by the Municipality or $270,000.00.
The City of Bangor and MaineDOT agree to function within all applicable laws, statutes, regulations,
and AGREEMENT provisions; avoid hindering each other's performance; fulfill all obligations
diligently; and cooperate in achievement of the intent of this AGREEMENT.
Rev. 7130110
16-010
NOVEMBER 9, 2015
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT in duplicate
effective on the day and date last signed.
Dated:
Dated:
Rev. 7/30/10
CITY OF BANGOR
LE
Catherine Conlow
City Manager
STATE OF MAINE
DEPARTMENT OF TRANSPORTATION
David Bernhardt, PE
Commissioner
16-010
NOVEMBER 9, 2015
16-010
NOVEMBER 9, 2015
REIMBURSEMENT SCHEDULE:
DESIGN EXCEPTIONS REQUIRE :JJYESWN0
Design exceptions where required for this project. Please see attached approval from MaineDOT Chief Engineer outlining design exceptions.