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Home My WebLink About2015-11-09 16-009 ORDERCOUNCIL ACTION Item No. 16-009 Date: November 9, 2015 Item/Subject: ORDER, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — Griffin Road Mill & Fill, WIN 22516.02 Responsible Department: Engineering Commentary: This order would authorize the City Manager to execute a Local Project Agreement with the Maine Department of Transportation for design and construction of a project on Griffin Road beginning at the intersection of Union Street and extending northerly approximately 0.46 miles to Ohio Street. Work will consist of a two inch mill and fill with ADA and drainage improvements. The Maine Department of Transportation has approved state funds in an amount not to exceed $460,000.00. Total State share of 50% to equal $230,000.00, and a Municipality share of 50% to equal $230,000.00. As part of that project, the City would need to enter into a local project agreement with the Maine Department of Transportation. This item will be discussed at a pre - council on November 9, 2015. Manager's Comments: Associated Information: Council Order, Agreement Budget Approval: Legal Approval: John M. Theriault, PTOE, PE Department Head Finance Director City Solicitor Introduced for X Passage First Reading Page _ of _ Referral 16-009 NOVEMBER 9, 2015 Assigned to Councilor Plourde CITY OF BANGOR (TITLE.) Order, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — Mill & Fill, WIN 22516.02 (TITLE.) ORDER, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — WIN #22516.02, Griffin Road Mill and Fill Project ORDERED, THAT: the City Manager is hereby authorized and directed to execute an agreement with the Maine Department of Transportation for the following: An Agreement with the Maine Department of Transportation — Griffin Road Mill and Fill Project, WIN #22516.02 Copy of the agreement is attached. IN CITY COUNCIL NOVEMBER 9, 2015 PASSED CITY CLE 16-009 NOVEMBER 9, 2015 rnterml use Only r,�nacs a: cry: C Asx#: STATE OF MAINE DEPARTMENT OF TRANSPORTATION MUNICIPAL PARTNERSHIP AGREEMENT WIN 22516.42 REGARDING GRIFFIN ROAD MILL AND FILL PROJECT, BANGOR This Cooperative Agreement (AGREEMENT) is entered into by and between the MAINE DEPARTMENT OF TRANSPORTATION ("MaineDOT"), an agency of state government with its principal administrative offices located on Child Street, Augusta, Maine, and the CITY OF BANGOR ("Bangor"), a municipality in the State of Maine with offices located at 73 HARLOW STREET, BANGOR, ME. WHEREAS, Bangor shall oversee the design and construction of a project on Griffin Road beginning at the intersection of Union Street and extending northerly approximately 0.46 miles to Ohio Street. The work will consist of a 2 inch mill and fill with ADA and drainage improvements. Bangor estimates the total cost of this project to be 5460,000.00. BANGOR SHALL: A. Shall procure and oversee a project on Griffin Road for the work outlined above. B. Perform such work in accordance with a design by an engineer licensed in the State of Maine. The Licensed Engineer shall provide a certification to the Municipality and to MaineDOT that, in his/her professional opinion, the Project as designed will provide a smooth ride, not reduce the safety, mobility or structural quality of the state [state aid] road. All design documents must be stamped and signed in accordance with this provision by the Professional Engineer. C. Agree to secure all necessary Federal, State and Local permits necessary to complete the work. Bangor also agrees to secure any needed property rights in accordance with all applicable State and Federal Laws. D. Agree that any exceptions to State Design Standards shall be documented as part of this process. This documentation shall compare the new design to the existing conditions for each of the exceptions to current design standards. Any such exceptions shall be displayed on the cover sheet for the Project plans with the signature and PE stamp of the engineer responsible for the design of the Project. E. Be responsible, within the Project limits, for the following: Rev. 7/30/10 16=009 NOVEMBER 9, 2015 a. Ensuring that the safety of the corridor and the life of the resulting structural and design elements are equal to or better than existing conditions and design; b. Ensuring that the structures, roadways and/or design features affected by the Project work shall, at a minimum, be of equal dimensions to the existing features or structures and shall be of improved quality in terms of materials and utility; c. Ensuring that the Project does not introduce any unanticipated safety hazards to the traveling public; d. Ensuring that the Project retains the same level of mobility or improves mobility of travel within the corridor; and, e. Ensuring that the Project does not in any manner decrease the life expectancy of this component of Maine's transportation system. f Ensure the project meets the most recent Americans with Disabilities Act of 1990 (ADA) design requirements. F. Provide certification through their Engineer to MaineDOT that the project is complete and was constructed as designed. G. Commence construction within twelve (12) months and shall be certified complete within twenty four (24) months of execution of this agreement. Bangor may forfeit the unpaid balance of this grant if these deadlines are not met or they can not demonstrate earnest and good faith efforts to meet them. MAINEDOT SHALL: A. Provide a maximum of $230,000.00 in State funds supporting the project work stated above in initiative monies. Reimbursement will be made by the Department at a minimum of 1/3 project completion upon receipt of supporting cost documentation from the Municipality. Payments will be made per Appendix A, attached. The Department's Region Engineer shall review the costs and certify their eligibility prior to reimbursement to the Municipality. Payment by MaineDOT Municipal Partnership Initiative funds shall not exceed 50% of the actual costs incurred and paid by the Municipality or $230,000.00. The City of Bangor and MaineDOT agree to function within all applicable laws, statutes, regulations, and AGREEMENT provisions; avoid hindering each other's performance; fulfill all obligations diligently; and cooperate in achievement of the intent of this AGREEMENT. Rev. 7/30/10 16-009 NOVEMBER 9, 2015 IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT in duplicate effective on the day and date last signed, CITY OF BANGOR Dated: Catherine Conlow City Manager STATE OF MAINE DEPARTMENT OF TRANSPORTATION Dated: David Bernhardt, PE Commissioner Rev. 7!30110 16-009 NOVEMBER 9, 2015 APPENDIX A PROJECT SCOPE AND COST SHARING MAINE DEPARTMENT OF TRANSPORTATION Municipal Partnership Initiative Project MUNICIPALITY OF Bangor PROPOSED IMPROVEMENTS TO: Griffin Road STATE PROJECT IDENTIFICATION NUMBER (WIN) 22516.02 Pro iect Scope: Fundina Outline: The Total Project Estimated Cost is and the Panics agree to share costs through all stages of the Project under the terms outlined below. Project Casts '00 50 230,000.00 46(,Q00.00 PROJECT ARES 2306100.00 230,000.00 460,000.00 Total Cost of Additional Work above agreement estimate TOTAL ESTIMATED MUNICIPAL 230,000.00 REIMBURSEMENT REIMBURSEMENT SCHEDULE: YES ..= NO 16-009 NOVEMBER 9, 2015 Design exceptions where required for this project. Please see attached approval from MaineDOT Chief Engineer outlining design exceptions.