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HomeMy WebLinkAbout2009-05-27 09-179 ORDERCOUNCIL ACTION Item No. 17 9 Date: 05-27-2009 Item/Subject: Order, Adopting the City of Bangor Records Disaster Recovery Plan Responsible Department: City Clerk Commentary: Over the past several months, the City Clerk has met with representatives from each city department to perform an inventory to determine the types of records that each department retains, whether these records are convenience records, day-to-day records, mission critical records, or historic records. Records that were categorizes as mission critical or historic in nature were evaluated to see whether they are being properly protected in order to minimize the potential loss to the city. Proper protection varies based on the volume of the record series, and can be vault storage, fireproof file cabinets, or scanning/digitizing records. In addition, emphasis has been placed on periodic purging of records that have reached the end of their required retention period, as detailed in the Rules for Disposition of Local Government Records guidelines provided by the State of Maine Archives. In an effort to protect mission critical and/or historic records, a Records Disaster Recovery Plan has been developed in collaboration with the various city departments. This plan provides guidelines to be followed in the event of an emergency (fire, flood or roof leak) to protect, secure, and recover various records in the custody of city departments and to restore business continuity in a timely manner. This plan has been reviewed by the Government Operations Committee, who recommends your approval. Manager's Comments: Associated Information: Budget Approval: Legal Approval: Introduced for X Passage First Reading Referral Department Head City Manager Finance Director Page _ of _ Solicitor 9 79 Assigned to Councilor Gratwick May 27, 2009 GI~TY OF BANGOR (TITLE.) Order, Adopting the City of Bangor Records Disaster Recovery Plan BE IT ORDERED BY THE CITY COUNCIL OF THE CITY OF BANGOR THAT The City of Bangor Records Disaster Recovery Plan prepared by and on file in the Office of the City Clerk is hereby accepted and adopted by the City Council. IN CITY COUNCIL May 27, 2009 Pass # n9-179 ITY CLEIK n R D R R (TITLE,) Adopting the City of Bangor Records Disaster Recovery Plan Assigned to Councilor