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HomeMy WebLinkAbout2010-08-09 10-284 ORDERCOUNCIL ACTION Item No. 10-284 Date: August 9, 2010 Item/Subject: ORDER, Authorizing Contract Award for Purchase of Hangar Door Responsible Department: Airport Commentary: A hangar door located at Hangar 600, which is occupied by C & L Aerospace recently broke and will not close. The door is original to the building which was constructed in the late 1950s, parts are not readily available and it was slated for replacement in the FY12 budget year. The cost to repair the door is estimated at $30,000. With the impending replacement, the Airport reviewed a variety of alternatives and recommends purchasing a bi-fold door from Schweiss Bi -Fold Doors. This request comes forward as an emergency purchase, as the timing is crucial to ensure proper operations prior to winter weather. The lead time for this type of door is typically 6-8 weeks. During the lead time, the Airport would issue a request for bids for the installation, which is expected to cost between $40,000 - $50,000. The Finance Committee met prior to this evening's meeting to review staff recommendation for the award of the contract to Schweiss Bi -Fold Doors, in the estimated amount of $75,000. The contract award recommendation must be reviewed approved by the City Council as it is over $50,000. Department Head Manager's Comments: If the Finance Committee recommends approval, staff's request is that this item be considered under suspension of the rules on August 9th, in order to complete the project prior to the onset of winter conditions. Associated Information: Memo Budget Approval: Legal Approval: Introduced for X Passage First Reading Referral City Manager Finance Director City Solicitor Page _ of _ W-284 August 9, 2010 52��_ CI~I-Y OF BANGOR (TITLE.) Order, Authorizing Contract Award for Purchase of Hangar Door By the City Council of the City of Bangor: ORDERED, THAT, Deborah Cyr, Finance Director is hereby authorized to execute a contract with Schweiss Bi -Fold Doors for the purchase of a hangar door. IN CITY COUNCIL August 9,.2010 &Prasedd CITY CLEIM ORDER MTLct Award for P irchase of Hangar Door Assigned -to Coanciior 10-284 &ANqGROR INTERNATIONAL AIRPORT Interoffice Memorandum To: Finance Committee From: Rebecca Hupp Airport Director CC: Debbie Cyr, City Finance Manager Bob Farrar, Interim City Manager Re: Request for Approval for the Purchase of a Hangar Door Date: August 4, 2010 The Airport owns and maintains several buildings which were originally constructed by the military as part of Dow Air Force Base. These facilities frequently require unexpected maintenance and repairs. Hangar 600, which is occupied by C&L Aerospace is one of these buildings. Unfortunately, the existing hangar door is broken will not close properly. The door is original to the building which was constructed in the late 1950s and parts are not readily available. The Airport has reviewed a variety of alternatives and recommends purchasing a bi-fold door from Schweiss Bi -Fold Doors. It is a single bi-fold door system similar to the bi-fold door recently installed on Hangar 1 and Building 123. The cost for the door is $75,000. This door style would require the least structural modification to the building as the existing door frame is large enough to accommodate the required frame design. The door would also weigh substantially less than the existing door, therefore, the building should be structurally able to accommodate this new door. Due to the massive size of the door, the manufacturer does insist that one of their installers supervises the installation. Based on the daily rate and the number of days required for the installation, we estimate $5,000.00 to $7,000.00 for this service. The lead time for this type of door is typically 6-8 weeks. During the lead time for the door, the Airport would issue a request for bids for the installation. We anticipate installation will cost approximately $40,000-$50,000. The purchase of the new door is time sensitive as it needs to be completed prior to winter weather. The Airport does budget contingency funds for unforeseen repairs and has funding available for this project. The Airport respectfully requests committee authorization to proceed with the purchase of the Schwiess Bi -Fold door as an emergency purchase. If you have any questions or need additional information, please feel free to contact Robbie Beaton at 992- 4608.