HomeMy WebLinkAbout2009-11-23 10-018 ORDERCOUNCIL ACTION
Item No. i 0 018
Date: November 23, 2009
Item/Subject: ORDER, Awarding Bid for Front End Loader
Responsible Department: Fleet Maintenance
Commentary:
On November 4, 2009, the City received five bids for a front end loader. The total "life cycle" cost
over a five year period ranged from $92,465 to $129,599 — see attached bid tabulation. The loader
purchase is part of the Motor Pool's phased equipment replacement program that is being funded
with general obligation bonds.
A "life cycle" bidding process is where all cost of maintenance over a five year period is guaranteed
and the vendor agrees to buy back the equipment at a guaranteed amount at the end of the five-
year period. See attached bid tabulation for details.
On November 16, 2009, the Finance Committee reviewed and approved staff recommendation to
purchase the loader from Beauregard Equipment in the amount of $175,965.
The contract award recommendation must be reviewed approved by the City Council as it is over
$100,000.
Manager's Comments:
Associated Information:
Bid Tabulation
Budget Approval:
Legal Approval:
Introduced for
X Passage
First Reading
Referral
Department Head
WJ1W7;;W
City ..-
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Fina ce Director
City Solicitor
Page `of_
:�o 018
Assigned to Councilor - Hawes November 23, 2009
CITY OF BANGOR
(TITLE.) Order, Awarding Bid for Front End Loader
By the City Council of the City of Bangor:
ORDERED,
THAT Deborah Cyr, Finance Director, is hereby authorized to execute a purchase
order in the amount of $175,965 to Beauregard Equipment for the purchase of a
front end loader.
IN CITY COUNCIL
November 23, 2009
Passed
# 10-018
(TITLE,) Awarding Bid for Front End Loader
Assigned to Councilor —4�
City of Bangor
Bid Tabulation - B10-015: Loader
Bid Opening - 11/4/09
Beauregard Equip.
Hermon, ME
Nortrax
Hermon, ME
TB Equipment
Bangor, ME
Item Description
Qt. Unit Total Price
Total Price
Total Price
1 Loader
1 ea 175 965.00
174 440.00
142 841.00
Guaranteed max. total cost of repairs
1,500.00
-
-
Subtotal
177 465.00
174 440.00
142 841.00
Less quaranteed buy back amount
85 000.00
75,000.00
35 000.00
Meet Specifications
No
Yes
Yes
Year Make Model
2009-2010 Case 721E
2010 John Deere 624K
2009 Hyundai HL 757-7A
Guranteed Dec. 12 Delivery Date:
Possible
Yes
Yes
Total "Life Cycle" Bid Amount:
92 465.00
1 99,440!00
107 841.00
IM
TB Equipment
Bangor, ME
E.W. Sleeper Co.
Concord, NH
Item Description (Qty Unit
Total Price
Total Price
1 Loader 1 ea
156 332.00
160 819.00
Guaranteed max. total cost of repairs
-
8,780.00
Subtotal
156 332.00
169 599.00
Less guaranteed buy back amount
40 000.00
40 000.00
Meet Specifications
Yes
No
Year Make Model
2009 New Holland W170B
2009 Kawasaki 70zv-2
Guranteed Dec. 12 DeliveryDate:
Yes
Yes
ITotal "Life Cycle" Bid Amount:
116 332.00
129 599.00
IM