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HomeMy WebLinkAbout2009-11-23 10-018 ORDERCOUNCIL ACTION Item No. i 0 018 Date: November 23, 2009 Item/Subject: ORDER, Awarding Bid for Front End Loader Responsible Department: Fleet Maintenance Commentary: On November 4, 2009, the City received five bids for a front end loader. The total "life cycle" cost over a five year period ranged from $92,465 to $129,599 — see attached bid tabulation. The loader purchase is part of the Motor Pool's phased equipment replacement program that is being funded with general obligation bonds. A "life cycle" bidding process is where all cost of maintenance over a five year period is guaranteed and the vendor agrees to buy back the equipment at a guaranteed amount at the end of the five- year period. See attached bid tabulation for details. On November 16, 2009, the Finance Committee reviewed and approved staff recommendation to purchase the loader from Beauregard Equipment in the amount of $175,965. The contract award recommendation must be reviewed approved by the City Council as it is over $100,000. Manager's Comments: Associated Information: Bid Tabulation Budget Approval: Legal Approval: Introduced for X Passage First Reading Referral Department Head WJ1W7;;W City ..- �J Fina ce Director City Solicitor Page `of_ :�o 018 Assigned to Councilor - Hawes November 23, 2009 CITY OF BANGOR (TITLE.) Order, Awarding Bid for Front End Loader By the City Council of the City of Bangor: ORDERED, THAT Deborah Cyr, Finance Director, is hereby authorized to execute a purchase order in the amount of $175,965 to Beauregard Equipment for the purchase of a front end loader. IN CITY COUNCIL November 23, 2009 Passed # 10-018 (TITLE,) Awarding Bid for Front End Loader Assigned to Councilor —4� City of Bangor Bid Tabulation - B10-015: Loader Bid Opening - 11/4/09 Beauregard Equip. Hermon, ME Nortrax Hermon, ME TB Equipment Bangor, ME Item Description Qt. Unit Total Price Total Price Total Price 1 Loader 1 ea 175 965.00 174 440.00 142 841.00 Guaranteed max. total cost of repairs 1,500.00 - - Subtotal 177 465.00 174 440.00 142 841.00 Less quaranteed buy back amount 85 000.00 75,000.00 35 000.00 Meet Specifications No Yes Yes Year Make Model 2009-2010 Case 721E 2010 John Deere 624K 2009 Hyundai HL 757-7A Guranteed Dec. 12 Delivery Date: Possible Yes Yes Total "Life Cycle" Bid Amount: 92 465.00 1 99,440!00 107 841.00 IM TB Equipment Bangor, ME E.W. Sleeper Co. Concord, NH Item Description (Qty Unit Total Price Total Price 1 Loader 1 ea 156 332.00 160 819.00 Guaranteed max. total cost of repairs - 8,780.00 Subtotal 156 332.00 169 599.00 Less guaranteed buy back amount 40 000.00 40 000.00 Meet Specifications Yes No Year Make Model 2009 New Holland W170B 2009 Kawasaki 70zv-2 Guranteed Dec. 12 DeliveryDate: Yes Yes ITotal "Life Cycle" Bid Amount: 116 332.00 129 599.00 IM