Loading...
HomeMy WebLinkAbout2016-09-26 16-361 ORDERCOUNCIL ACTION Item No. 16-361 Date: 9-26-16 Item/Subject: ORDER, Authorizing the Execution of an Agreement with Eastern Sno Cross — for use of the Bass Park Infield, Track, and Grandstand Responsible Department: Parks and Recreation Commentary: This past January, East Coast Sno Cross, LLC entered into an agreement with the City to host a snowmobile racing event at Bass Park. This event is part of a tour operated by East Coast Sno Cross. East Coast Sno Cross wishes to use the infield, a portion of the track and the grandstand at Bass Park for 2017. The event will be on January 28th and 29th, 2017 from 9:00 a.m. to 5:00 p.m. each day. The premises will be used from January 11, 2017 through February 1, 2017 for set up, take down and the event itself. The City leases the premises to Hollywood Casino and they have participated in the discussions with East Coast Sno Cross and are in agreement with allowing the event. If approved, the agreement shall include the following terms: East Coast Sno Cross will pay the City $1.25 for every ticket sold to the event; East Coast Sno Cross will provide insurance with the City of Bangor and Hollywood Casino named as additional insured; East Coast Sno Cross will indemnify and hold harmless the City of Bangor and Hollywood Casino; East Coast Sno Cross will pay the City any direct costs for fire, police and water usage; East Coast Sno Cross will provide a security deposit. This item was reviewed and recommended for approval by the Government Operations Committee on September 19, 2017. Manager's Comments: Associated Information: Order Budget Approval: Legal Approval: Introduced for x Passage First Reading Referral Tracy Willette Department Head (ki City Man r Finance Director — t // Z d • Gy olicitor Page _ of _ 16-361 SEPTEMBER 26, 2016 Assigned to CouncilorGraham CITY OF BANGOR (TITLE.) Order, Authorizing the Execution of an Agreement with East Coast Sno Cross — for use of the Bass Paris Infield, Track, and Grandstand WHEREAS, the East Coast Sno Cross, LLC wishes to use the infield, a portion of the track, and the grandstand at Bass Park for a Snocross event in January 2017 and WHEREAS, the City has a lease with GLP Capital, L.P. (Hollywood Casino) for their use of the track, infield and grandstand; and WHEREAS, the lease provides that the City may use the grandstand and infield so long as it does not interfere with GLP Capital, L.P, use of the premises; and WHEREAS, GLP Capital, L.P. is in agreement with East Coast Sno Cross, LLC "s request to use the property for a Snocross event. NOW, THEREFORE, BE IT ORDERED BY THE CITY COUNCIL OF THE CITY OF BANGOR THAT That Catherine M. Conlow, City Manager, is hereby authorized to execute an agreement with East Coast Sno Cross, LLC for the use of the infield, a portion of the track, and the grandstand at Hass Park for a Snocross event. The agreement shall include the following terms: the Snocross event shall be on January 28 and 29, 2017 from 9:00 a.m. to 5:00 p.m. each day; those putting on the event shall have access to the infield, track and grandstand from January 11— February 1, 2017 in order to set up for and clean up after the event; East Coast Sno Cross will pay the City $1.25 for every ticket sold to the event; East Coast Sno Cross , LLC will provide insurance with the City of Bangor and GLP Capital, L.P. named as additional insured; East Coast Sno Cross will indemnify and hold harmless the City of Bangor and GLP Capital, L.P.; East Coast Sno Cross, LLC will pay the City any direct costs for fire, police and water usage; East Coast Sno Cross will provide a security deposit; and such other terms as appropriate. Said agreement shall be in a final form as approved by the City Solicitor. IN CITY COUNCIL SEPTEMBER 26, 2016 CO 16-361 P S D CITY CLERK