HomeMy WebLinkAbout2016-09-26 16-361 ORDERCOUNCIL ACTION
Item No. 16-361
Date: 9-26-16
Item/Subject: ORDER, Authorizing the Execution of an Agreement with Eastern Sno
Cross — for use of the Bass Park Infield, Track, and Grandstand
Responsible Department: Parks and Recreation
Commentary: This past January, East Coast Sno Cross, LLC entered into an agreement
with the City to host a snowmobile racing event at Bass Park. This event is part of a
tour operated by East Coast Sno Cross. East Coast Sno Cross wishes to use the infield, a
portion of the track and the grandstand at Bass Park for 2017. The event will be on
January 28th and 29th, 2017 from 9:00 a.m. to 5:00 p.m. each day. The premises will
be used from January 11, 2017 through February 1, 2017 for set up, take down and the
event itself. The City leases the premises to Hollywood Casino and they have
participated in the discussions with East Coast Sno Cross and are in agreement with
allowing the event.
If approved, the agreement shall include the following terms: East Coast Sno Cross will
pay the City $1.25 for every ticket sold to the event; East Coast Sno Cross will provide
insurance with the City of Bangor and Hollywood Casino named as additional insured;
East Coast Sno Cross will indemnify and hold harmless the City of Bangor and
Hollywood Casino; East Coast Sno Cross will pay the City any direct costs for fire, police
and water usage; East Coast Sno Cross will provide a security deposit. This item was
reviewed and recommended for approval by the Government Operations Committee on
September 19, 2017.
Manager's Comments:
Associated Information: Order
Budget Approval:
Legal Approval:
Introduced for
x Passage
First Reading
Referral
Tracy Willette
Department Head
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City Man r
Finance Director
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• Gy olicitor
Page _ of _
16-361
SEPTEMBER 26, 2016
Assigned to CouncilorGraham
CITY OF BANGOR
(TITLE.) Order, Authorizing the Execution of an Agreement with East Coast Sno
Cross — for use of the Bass Paris Infield, Track, and Grandstand
WHEREAS, the East Coast Sno Cross, LLC wishes to use the infield, a portion of the track, and
the grandstand at Bass Park for a Snocross event in January 2017 and
WHEREAS, the City has a lease with GLP Capital, L.P. (Hollywood Casino) for their use of the
track, infield and grandstand; and
WHEREAS, the lease provides that the City may use the grandstand and infield so long as it
does not interfere with GLP Capital, L.P, use of the premises; and
WHEREAS, GLP Capital, L.P. is in agreement with East Coast Sno Cross, LLC "s request to use
the property for a Snocross event.
NOW, THEREFORE, BE IT ORDERED BY THE CITY COUNCIL OF THE CITY OF BANGOR
THAT
That Catherine M. Conlow, City Manager, is hereby authorized to execute an agreement with
East Coast Sno Cross, LLC for the use of the infield, a portion of the track, and the grandstand
at Hass Park for a Snocross event. The agreement shall include the following terms: the
Snocross event shall be on January 28 and 29, 2017 from 9:00 a.m. to 5:00 p.m. each day;
those putting on the event shall have access to the infield, track and grandstand from January
11— February 1, 2017 in order to set up for and clean up after the event; East Coast Sno Cross
will pay the City $1.25 for every ticket sold to the event; East Coast Sno Cross , LLC will provide
insurance with the City of Bangor and GLP Capital, L.P. named as additional insured; East Coast
Sno Cross will indemnify and hold harmless the City of Bangor and GLP Capital, L.P.; East Coast
Sno Cross, LLC will pay the City any direct costs for fire, police and water usage; East Coast
Sno Cross will provide a security deposit; and such other terms as appropriate. Said agreement
shall be in a final form as approved by the City Solicitor.
IN CITY COUNCIL
SEPTEMBER 26, 2016
CO 16-361
P S D
CITY CLERK