HomeMy WebLinkAbout2013-12-23 14-053 ORDERCOUNCIL ACTION
Item No. 14-053
Date: December 23, 2013
Item/Subject: ORDER, Authorizing Award of Single Stream Recycling Contractto Pine
Tree Waste
Responsible Department: Public Services
Commentary: This order will authorize a contract to Pine Tree Waste to provide single stream recycling in the
amount of $111,500 year plus fuel expenses beginning July 1, 2014. The five cost of the contract is $577,974.
On October 23, 2013 the City received three responses to its Request for Proposals (RFP) — Recycling Collection
Services. The RFP was issued to determine whether or not a viable option existed to implement curbside single
stream recycling within the City.
On November 18, 2013, The Infrastructure Committee reviewed the three responses, and determined that two
responses that were viable and responsive. At that time the Committee reviewed the specifics of the two proposals
and identified issues requiring further clarification. Specifically, one respondent proposed weekly service and
another proposed bi-weekly service.
On December 16, 2013, The Finance Committee reviewed the bids. After significant discussion and consideration,
the Committee decided to recommend the award of contract to Pine Tree Waste for bi-weekly collection of single
stream recycling. The primary reason was that bi-weekly offered significant cost savings over the current recycling
program and the other proposals and bi-weekly provided greater environmental benefits by reducing vehicle trips
and carbon emissions. The service change from weekly collection to bi-weekly collection, it was felt, was more than
offset by ease and number of items that could be recycled under single stream.
Additionally, the Committee expressed interest in a pro -active education and outreach campaign necessary to make
this service change successful. Both respondents proposed very similar education programs that would include
flyers, mailings, advertisement as well as on-going promotion and outreach educational programs. The Committee
felt that both respondents had the background and experience to make an outreach program successful.
At its December 16, 2013, the Finance Committee approved staff recommendation to recommend award of the
contract to Pine Tree Waste. The contract award recommendation must be reviewed approved by the City Council
as it is over $100,000.
Department Head
Manager's Comments:
City Manager
Associated Information: Bid tabulation
Budget Approval:
Finance Director
Legal Approval:
Introduced for
X Passage
First Reading
Referral
Page _of_
Solicitor
14-053
DECEMBER 23, 2013
Assigned to Councilor Plourde
CITY OF BANGOR
(TITLE.) Order, Authorizing Award of Single Stream Recycling Contract to Pine Tree
Waste
By the City Council of the City of Bangor.
ORDERED,
THAT, Deborah Carr, Finance Director is hereby authorized to execute a contract
with Pine Tree Waste for curbside single stream recycling services beginning July
1, 2014.
IN CITY COUNCIL
December 30, 2013
Motion made and seconded for Passage
Pas ed
e
CITY LERR
City of Bangor Bid Tabulation
RFP No. P14-002: Recycling Collection
Bid Opening: 10/23/13
14-053
23 -Dec -13
Casella Waste Systems/Pine Tree Waste Services, Inc.
Hermon ME
Sullivan's Waste & Recycling Services, Inc.
Troy, ME
Weekly Bi -Week)
Bi -Week)
Year
Annual Fee Labor Cost Annual Fee
Labor Cost
FY 2015
111,500.00
44,600.00
FY 2016
111,500.00
44,600.00
FY 2017
114,845.00
45,938.00
FY 2018
118,290.35
47,316.14
FY 2019
121,839.06
48,735.62
Total
577,974.41
231,189.76
Sullivan's Waste & Recycling Services, Inc.
Troy, ME
Weekly
Bi -Week)
Year
Annual Fee
Labor Cost Annual Fee Labor Cost
FY 2015
169,000.00
Included
FY 2016
169,000.00
Included
FY 2017
169,000.00
Included
FY 2018
171,535.00
Included
FY 2019
171,535.00
Included
Total
850 070.00
1206 797.00
Materials Recovery Organization
Bangor, ME
Weekly
Bi -Week)
Year
Annual Fee
Labor Cost Annual Fee Labor Cost
FY 2015
374,400.00
218,400.00
FY 2016
374,400.00
229,320.00
FY 2017
393,120.00
240,786.00
FY 2018
412,776.00
252,825.00
FY 2019
433,415.00
265,466.00
Total
1,988,111.00
1206 797.00