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HomeMy WebLinkAbout2013-11-25 14-017 ORDERCOUNCIL ACTION Item No. 14-017 Date: November 25, 2013 Item/Subject: ORDER, Authorizing Bid Award for the Purchase of a Front End Loader Responsible Department: Fleet Maintenance Commentary: On November 6, 2013 the City received three bids for a front end loader. The total "life cycle" cost over a five year period ranged from $84,500 — $154,100 — see attached bid tabulation. The "life cycle" bidding process guarantees a maximum cost of repairs over a five year period as well as a buy back amount at the end of the five years. See bid tabulation for details. On November 18, 2013, the Finance Committee reviewed and approved staff recommendation to purchase the front end loader from Notrax in the amount of $182,000. At the end of the five years, the City will have the option of keeping the machine or returning it to Nortrax for the guaranteed buy back amount of $97,500. The contract award recommendation must be reviewed approved by the City Council as it is over $100,000. Manager's Comments: Associated Information: Bid Tabulation Budget Approval: Legal Approval: Introduced for X Passage - Consent First Reading Referral Department Head 1 M asCity Manager Director City Solicitor Page _ of _ 0 14-017 NOVEMBER 25, 2013 Assigned to Councilor Gallant CITY OF BANGOR (TITLE.) Order, Authorizing Bid Award for the Purchase of a Front End Loader By the City Council of Me City of Bangor: ORDERED, THAT, Deborah Cyr, Finance Director is hereby authorized to execute a purchase order to Nortrax in the amount of $182,000 for the purchase of a front end loader. IN CITY COUNCIL November 25, 2013 as d CITY QtkRK City of Bangor Bid Tabulation Bid No. B14-009: Front End Loader Bid Opening: 11/06/13 14-017 November 25, 2013 Nortrax Inc. Hermon, ME Beauregard Equipment Hermon, ME Item Description Quantity Total Price Total Price 1 Front End Loader 1 182 000.00 182 497.00 2 Plus guaranteed max. total cost of repairs for 5 rs 4 500hrs 1 Subtotal line 1 & 2 182 000.00 182 497.00 Less guaranteed buyback amount at end of 5 rs 4 500hrs 97 500.00 80 000.00 Total "Life Cycle" Bid Price: 84 500.00 102 497.00 Central Equipment Co. Stillwater, ME TB Equipment Bangor, ME Item Description Quantity Total Price Total Price 1 Front End Loader 1 154 100.00 NO BID 2 Plus guaranteed max. total cost of repairs for 5 rs 4 500hrs 1 Subtotal line 1 & 2 154 100.00 Less guaranteed buy back amount at end of 5 rs 4 500hrs Total "Life Cycle" Bid Price: 154 100.00