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Home My WebLink About2013-06-10 13-198 RESOLVECOUNCIL ACTION Item No. 13-198, As Amended Date: June 10, 2013 Item/Subject: RESOLVE, Making an Appropriation for Various Capital Purposes and Utilizing Various Reserves, Trust and Agency Accounts, and Other Funds for Expenditures to be Made during Municipal Year 2014 Responsible Department: City Manager Commentary: This Resolve will make appropriations from various sources to fund programs or purchases identified in the proposed budget for the fiscal year beginning July 1, 2013. Over the past two months, the City Council has reviewed all requests for various capital and operational needs. The attached spreadsheet identifies the purchases and the final funding source to be used. This summary is based on the culmination of the Council's review. The following summarizes the recommended appropriations and the source from which they are to come: SOURCE Improvement Reserve State URIP Funding Workers' Comp Self Insure Reserve Cameron Stadium Reserve TSA Bomb Dog Grant Mall Area Traffic TIF Perpetual Care Trust TOTAL APPROPRIATION $ 288,000 425,000 1,500 355,000 182,500 137,500 15,000 $ 1,404,500 Manager's Comments: Recommend approval. This resolve will require an amendment by substitution. Associated Information: FY14 New Program and Capital Requests Spreadsheet Budget Approval: Legal Approval: Introduced for Passage X First Reading _ Referral Department Head - eSCity Manager nance Director City Solicitor Page _ of _ 13-198, As Amended JUNE 10, 2013 Assigned to Councilor Gallant CITY OF BANGOR AOR ED.f � 4TED�f� (TITLE.) Resolve, Making an Appropriation for Various Capital Purposes and Utlizing Various Reserves, Trust and Agency Accounts, and Other Funds for Expenditures to be Made During Municipal Year 2014 By Me OW Counts/ of the OW of Bangor RESOLVED, thatthere is hereby appropriated the amount of $288,000 from the General Fund's Improvement Reserve to the Capital Fund for the various capital purposes outlined on the attached FY14 New Program and Capital Requests Spreadsheet. BE IT FURTHER RESOLVED THAT the amount of $1,500 is hereby appropriated from the Workers' Compensation Self Insurance Reserve to purchase a gym equipment. BE IT FURTHER RESOLVED THAT the amount of $425,000 in State of Maine URIP funding is hereby appropriated to partially fund street improvements. BE IT FURTHER RESOLVED THAT the amount of $15,000 is hereby appropriated from the Perpetual Care Trust Account for repairs at Mt. Hope Cemetery. BE IT FURTHER RESOLVED THAT the amount of $137,500 is hereby appropriated from the Mall Area Traffic Improvement TIF account to fund the 20% local share of a THUD grant for traffice improvements in the Bangor Mall area. BE IT FURTHER RESOLVED THAT the amount of $355,000 is hereby appropriated from the Cameron Stadium Reserve to provide partial funding for life/code/safety improvements to Cameron Stadium. BE IT FURTHER RESOLVED THAT the amount of $182,000 in TSA Bomb Dog grant funds are hereby appropriated for the purpose of funding costs related to the three bomb dog teams assigned to BIA. BE IT FURTHER RESOLVED, THAT the Finance Director is authorized to establish the necessary accounts for these purposes. IN CITY COUNCIL June 24, 2013 Motion made and seconded for Passage Motion made and seconded to Amend by Substitution Amendment Passed Re -o 13-198 Passed As Amended CITY CLERK COUNCIL ACTION Item No. 13-198 Date: June 10, 2013 Item/Subject: RESOLVE, Making an Appropriation for Various Capital Purposes and Utilizing Various Reserves, Trust and Agency Accounts, and Other Funds for Expenditures to be Made during Municipal Year 2014 Responsible Department: City Manager Commentary: This Resolve will make appropriations from various sources to fund programs or purchases identified in the proposed budget for the fiscal year beginning July 1, 2013. Over the past two months, the City Council has reviewed all requests for various capital and operational needs. This Resolve is based on the City Manager's recommended budget as presented in April. Because the Council has not finished its review of the budget, final changes may be forthcoming prior to second reading. The attached spreadsheet identifies the purchases and the final funding sources to be used. The following summarizes the recommended appropriations and the source from which they are to come: SOURCE Improvement Reserve State URIP Funding Workers' Comp Self Insure Reserve TSA Bomb Dog Grant Mall Area Traffic TIF Perpetual Care Trust TOTAL APPROPRIATION $ 318,000 425,000 1,500 150,500 137,500 15,000 $ 1,047,500 Department Head Manager's Comments: Recommend approval. This resolve may require an amendment when it returns to the Council as changes are made as the budget is finalized. Qq) W City Manager Associated Information: FY14 New Program and Capital Requests Spreadsheet Budget Approval: Legal Approval: Introduced for Passage X First Reading -Referral Finance Director City Solicitor Page _of_ 13-198 JUNE 10, 2013 Assigned to Councilor Gallant CI`T"Y OF BANGOR o 4rE .5 �RATE�.Er r�� -- (TITLE.) Resolve, Making an Appropriation for Various Capital Purposes and Utlizing Various Reserves, Trust and Agency Accounts, and Other Funds for Expenditures to be Made During Municipal Year 2014 By the Oty Council of the OW of Bangor. RESOLVED, thatthere is hereby appropriated the amount of $318,000 from the General Fund's Improvement Reserve to the Capital Fund for the various capital purposes outlined on the attached FY14 New Program and Capital Requests Spreadsheet. BE IT FURTHER RESOLVED THAT the amount of $1,500 is hereby appropriated from the Workers' Compensation Self Insurance Reserve to purchase a gym equipment. BE IT FURTHER RESOLVED THAT the amount of $425,000 in State of Maine URIP funding is hereby appropriated to partially fund street improvements. BE IT FURTHER RESOLVED THAT the amount of $15,000 is hereby appropriated from the Perpetual Care Trust Account for repairs at Mt. Hope Cemetery. BE IT FURTHER RESOLVED THAT the amount of $137,500 is hereby appropriated from the Mall Area Traffic Improvement TIF account to fund the 20% local share of a THUD grant for traffice improvements in the Bangor Mall area. BE IT FURTHER RESOLVED THAT the amount of $150,500 in TSA Bomb Dog grant funds are hereby appropriated for the purpose of funding costs related to the three bomb dog teams assigned to BIA. BE IT FURTHER RESOLVED, THAT the Finance Director is authorized to establish the necessary accounts for these purposes. IN CITY COUNCIL June 10, 2013 First Reading Department Renue Centrl Service 8,000 Y Mail Insertion Machine 20,000 Hydraulic Paper Cutter Motor Pool 2,000 Y 4 Post Lift 5,140 Rental Vehicle 96 Tractor, 03 Front End Load Door Replacements N Computers Comm Connect N Afforable Care Act City Hall 30,000 4,800 Window Replacement Building Renovations N Retaining Wall Repairs Info Services Y 91,000 8 - 2TB drives for SAN Server N Stepdown Transformer/Battery 1,500 Data Switch Replace - City Hall City Hall - Fiber between Floors N Firewall Replacement 7 - 2TB Drives - Disk/tape b/u 4,100 Public Wifi - (City Hall/Police/PR) N Computer Replacement 400,000 Hardware Costs - Live Stream 300,000 License Cost - Live Stream Police 60,000 30,000 3 Patrol Vehicles Command Cuff Response Veh N Gym Equipment 32,000 Crim Invest Div Vehicle Affordable Care Act Fire 125,000 Ambulance Engine N RMS Software 60,000 Station 5 Improvements Paving Station 5 N HVAC - Central Parks _ 30,000 Parks & Rec Ext Improve N Sawyer - Boards & Glass 35,000 Light Union St Fields 35,000 Playground Structures Y Harbor Master Boat Skateboard Park Relocation Zero Turn Mower Wide Area Mower Affordable Care Act Public Services " 50 Ton Low Bed Trailer Plow Trucks 3/4 Ton Pick up Trucks Plow/Sand 1 Ton Dump w/ Plow/Sand Sidewalk Plow Skid Steer Sign Boards FY14 NEW PROGRAM AND CAPITAL REQUESTS New Fund Operating Capital Bond Program Other Capital Y/N Budge Reserve Issue Other Comments 16,000 Y 16,000 19,500 N 57,300 4,100 12,300 35,000 Y 35,000 18,000 N 10,000 Y 10,000 2,500 Y 2,500 Y 57,300 200,000 N 750,000 N 50,000 N 18,000 Y 1995 Jalbert 8,000 Y 20,000 Y 2002 Chevrolets 2,000 Y 1998 Chevrolet Flat Bed 5,140 Y 96 Tractor, 03 Front End Load 3,200 N Cap Approp 6630 50,000 N 35,100 Y 30,000 4,800 N 2,500 N 91,500 Y 91,000 29,500 N 1,500 Y 16,500 N Y 4,100 175,000 N 400,000 Y 300,000 60,000 Y 60,000 30,000 N 38,000 N 32,000 N 100,000 N 125,000 N 80,000 N 60,000 N 25,000 N 55,000 P 30,000 8,000 N 35,000 Y 35,000 Y 12,300 18,000 Existing funds - 7708 8,000 Existing funds - 7708 20,000 Existing funds - 7708 2,000 Existing funds - 7708 5,140 Existing funds - 7708 5,100 Existing funds - 7719, 6630 Cap Approp 6630 1,500 Wcomp Reserve 100,000 E-6, 97 w/143k miles, 13Bond Cap approp 6630 75,000 Y 75,000 1995 Jalbert 510,000 P 340,000 120,000 P 80,000 2002 Chevrolets 40,000 Y 40,000 1998 Chevrolet Flat Bed 250,000 Y 250,000 96 Tractor, 03 Front End Load 40,000 Y 40,000 Cap Approp 6630 15,000 N 13.198 JUNE 10, 2013 FY14 NEW PROGRAM AND CAPITAL REQUESTS 13-198 JUNE 10, 2013 New Fund Operating Capital Band Department Request Program Other Capital YIN Budget Reserve Issue Other Comments Loader w/Plow 70,000 Y 70,000 5 Year BuyBack Street Sweeper 280,000 N Excavator 32,000 N Building Renovations 35,000 N Electrical Bucket Truck 175,000 N Pavement Roller 15,000 Y 15,000 Trailers for Rollers 7,000 Y 7,000 Sheepsfoot Roller 25,000 Y 25,000 Farm Tractor 50,000 N Mt Hope Cemetery Repairs 15,000 Y 15,000 Perpetual Care Fees Led Conversion 33,150 N Loader Bromm 20,000 N Air Compressor 14,000 N CraRw Melter 45,000 N Facility Stormwater BMP 375,000 N Forestry Bucket Truck 75,000 N Unity Tech 60,000 N OT Landscaper 50,000 N Bobcat for DT 40,000 N Power Screen 50,000 N Other Small Community Air Match 50,000 N Not yet requested Kittredge Rd Right of Way 354,000 Y 354,000 THUD Grant/Mall Area TIF Hogan/Stillwater Right Turn 103,500 Y 103,500 THUD Grant/Mall Area TIF Mall Blvd/Hogan Right Turn 230,000 Y 230,000 THUD Grant/Mall Area TIF Street Paving 2,416,000 Y 1,891,000 525,000 URIP, CDBG Funds Ohio St Bridge Repair 130,000 Y 130,000 BACTS - Local Share 50,000 Y 50,000 Improvement Reserve 100,000 Y 100,000 Estimated Debt Service Fleet Reserve 284,000 Y 284,000 Estimated Debt Service Sidewalks 200,000 Y 125,00075,000 Exisitng Funds 7613 Downtown TIF _:. Columbia St Deck Debt 77,000 Y 77,000 DDD TIF Garage Maintenance Reserve 40,000 Y 40,000 DDD TIF Westmarket Square Improve 255,000 Y 255,000 DDD TIF Demo Court St Police Station 1,550,000 Y 1,550,000 to be repaid w/ DDD TIF Penobsoct River Remediation 2,579,000 P 350,000 DOD TIF Waterfront Reserve 50,000 Y 50,000 ODD TIF Econ Develop - DO Salary 30,000 Y 30,000 ODD TIF Arena Debt Service 750,000 Y 750,000 ODD TIF Other Agencies Cultural Commission Y 10,000 Hammond St Sr Center P 9,900 4th of July Corp 5,000 Y 5,000 GBCVB 60,350 Y 50,350 10,000 DOD TIF Bangor Public Library 1,501,644 P 1,422,481 183,700 4,370,494 11,462,890 2,398,931 318,000 4,536,000 3,024,240 Y - Funded, N -Not Recommended for Funding, P -Partial Funding, TBD - To be Determined Pending Other Action Airport IT Personnel 71,467 N Pave ST Parking Lot 100,000 Y 100,000 Local Share of AIP Projects 150,000 Y 150,000 Upgrade CCN System 30,000 Y 30,000 Self Inspect System (FAA Recom) 30,000 Y 30,000 Pave 100 Parking Lot 75,000 Y 75,000 13-198 JUNE 10, 2013 FY14 NEW PROGRAM AND CAPITAL REQUESTS 13-198 JUNE 10, 2013 New Fund Operating Capital Bond Department Request Program Other Capital Y/N Budget Reserve Issue Other Comments Rep Low Point Drains 80,000 Y 80,000 DAB Skylight Replace 80,000 Y 80,000 Avis Rent A Car Roof 15,000 Y 15,000 DAB Speaker/Paging System 150,000 Y 150,000 Affordable Care Act 49,100 Y 49,100 WWTP Kend Pump Station Roof 30,000 Y 30,000 Compressor 14,000 Y 14,000 Gator Cab Heater 6,000 Y 6,000 Flow Thru Plugs 10,000 Y 10,000 Laptop for Field Truck 3,000 Y 3,000 ]et/Vac Truck 380,000 Y 380,000 Dow Trunk 510,300 Y 310,300 200,000 Existing Bonding Airport Subsection Reduction 1,054,000 Y 1,054,000 Exchange/State/French 1,500,000 Y 1,500,000 West Mrkt Square 200,000 Y 200,000 Small CSO Projects 250,000 Y 250,000 Stormwater Data Sensors & Access 25,750 Y 25,750 Airport/Griffin Stream Restor 65,000 Y 65,000 Geomorphologic Study 20,000 Y 20,000 Floating Island - BMP 15,000 Y 15,000 Ohio St Culvert 25,000 Y 25,000 Sucker Brook WMP 50,000 Y 50,000 Rain Garden 19,900 Y 19,900 Small Retrofits 25,000 Y 25,000 Mt. Hope Erosioin Contrl 11,000 Y 11,000 Bio Retentaiton Swale I95 18,000 Y 18,000 Mt. Hope Culvert Replace 67,000 Y 67,000 Penj 1-95 to Sylvan Rd 121,000 Y 121,000 Swett's Service Station 37,000 Y 37,000 Section 319 Parking Sweeper/Trailer 40,000 N Paving 36,800 Y 36,800 DDD TIF Pickup Truck - Park/Postings 16,500 Y 16,500 Pick Sq Repairs 10,000 Y 10,000 Affordable Care Act 12,300 Y 12,300 Golf_ Turf Vehicle 81000 Y 8,000 Golf Cart Replacement 17,000 Y 17,000 Ecgri Develop _ 208 Maine Ave - Roof Repairs 5,000 Y 5,000 22 Cleveland - Nat Gas Conv 40,000 TBD Natural gas conversions will 39 Florida Ave - Nat Gas Conv 20,000 TBD only be undertaken based on 49 Florida Ave - Nat Gas Conv 20,000 TBD cost benefit analysis. 316,567 4,370,494 16,843,140 4,582,481 318,000 7,400,300 3,298,040 13-198 JUNE 10, 2013 FY14 NEW PROGRAM AND CAPITAL REQUESTS AS AMENDED 13-198 ]UNE 24, 2013 New Fund Operating Capital Bond Department Reauest Programentr"Service er Capltal Y�I Budget Reserve Issue Other Comments IC _ �.. N Mail Insertion Machine 16,000 Y 16,000 Hydraulic Paper Cutter 19,500 N [Motor_._P_ool__,_,_T I_n_fo_Se vices _ 4 Post Lift 35,000 Y 35,000 Rental Vehicle 18,000 N Y Door Replacements 10,000 Y 10,000 Computers 2,500 Y 2,500 Comm Connect 8,000 Existing funds - 7708 Data Switch Replace - City Hall Window Replacement 200,000 N Building Renovations 750,000 N Retaining Wall Repairs 50,000 N I_n_fo_Se vices 8 - 2T13 drives for SAN Server 18,000 Y 18,000 Existing funds - 7708 Stepdown Transformer/Battery 8,000 Y 8,000 Existing funds - 7708 Data Switch Replace - City Hall 20,000 Y 20,000 Existing funds - 7708 City Hall - Fiber between Floors 2,000 Y 2,000 Existing funds - 7708 Firewall Replacement 5,140 Y 5,140 Existing funds - 7708 7 - 2T8 Drives - Disk/tape b/u 3,200 N Public Wifi - (City Hall/Police/PR) 50,000 N Computer Replacement 35,100 Y 30,000 5,100 Existing funds - 7719, 6630 Hardware Costs - Live Stream 4,800 N License Cost - Live Stream 2,500 N Polio e _ . . 3 Patrol Vehicles 91,500 Y 91,000 Cap Approp 6630 Command Off Response Veh 29,500 N Gym Equipment 1,500 Y 1,500 Wcomp Reserve Crim Invest Div Vehicle 16,500 N Affordable Care Act 4,100 Y 4,100 - - - - -- - - - - - - - - - --- - - - - -- Ambulance 175,000 N Engine 400,000 Y 300,000 100,000 E-6, 97 w/143k miles, 13Bond RMS Software 60,000 Y 60,000 Cap approp 6630 Station 5 Improvements 30,000 N Paving Station 5 38,000 N HVAC - Central 32,000 N arks Parks & Rec Ext Improve 100,000 N Sawyer - Boards & Glass 125,000 N Light Union St Fields 80,000 N Playground Structures 60,000 N Harbor Master Boat 25,000 N Zero Turn Mower 8,000 N Wide Area Mower 35,000 Y 35,000 Affordable Care Act 12,300 Y 12,300 Public Services_ - - - - - - - - - - - - - - - - 50 Ton Low Bed Trailer 75,000 Y 75,000 1995 Talbert Plow Trucks 510,000 P 340,000 3/4 Ton Pick up Trucks Plow/Sand 120,000 P 80,000 2002 Chevrolets 1 Ton Dump w/ Plow/Sand 40,000 Y 40,000 1998 Chevrolet Flat Bed Sidewalk Plow 250,000 Y 250,000 96 Tractor, 03 Front End Load Skid Steer 40,000 Y 40,000 Cap Approp 6630 Sign Boards 15,000 N Loader w/Plow 70,000 Y 70,000 5 Year BuyBack FY14 NEW PROGRAM AND CAPITAL REQUESTS AS AMENDED 13-198 JUNE 24, 2013 New Fund Operating Capital Bond Department Reauest Proaram Other Capital Y/N Buda et Reserve Issue Other Comments Street Sweeper 280,000 N Excavator 32,000 N Building Renovations 35,000 N Electrical Bucket Truck 175,000 N Pavement Roller 15,000 Y 15,000 Trailers for Rollers 7,000 Y 7,000 Sheepsfoot Roller 25,000 Y 25,000 Farm Tractor 50,000 N Mt Hope Cemetery Repairs 15,000 Y 15,000 Perpetual Care Fees Led Conversion 33,150 N Loader Bromm 20,000 N Air Compressor 14,000 N Craftco Melter 45,000 N Facility Stormwater BMP 375,000 N Forestry Bucket Truck 75,000 N Utiity Tech 60,000 N DT Landscaper 50,000 N Bobcat for DT 40,000 N Power Screen 50,000 N Other Small Community Air Match 50,000 N Not yet requested Kittredge Rd Right of Way 354,000 Y 354,000 THUD Grant/Mall Area TIF Hogan/Stillwater Right Turn 103,500 y 103,500 THUD Grant/Mall Area TIF Mall Blvd/Hogan Right Tum 230,000 Y 230,000 THUD Grant/Mall Area TIF Street Paving 2,416,000 Y 1,891,000 525,000 URIP, CDBG Funds Finson Rd Bridge Repair 112,000 Y 112,000 Ohio St Bridge Repair 130,000 N BACTS - Local Share 50,000 Y 50,000 Improvement Reserve 100,000 y 100,000 Estimated Debt Service Fleet Reserve 284,000 Y 284,000 Estimated Debt Service Sidewalks 200,000 Y 125,000 75,000 Exisitng Funds 7613 Cameron Stadium Improvements 355,000 Y 355,000 Partial Costs, From Assign FB Columbia St Deck Debt 77,000 Y 77,000 DDD TIF Garage Maintenance Reserve 40,000 Y 40,000 DDD TIF Westmarket Square Improve 255,000 Y 255,000 DDD TIF Dema Court St Police Station 1,550,000 Y 1,550,000 to be repaid w/ DDD TIF Penobsoct River Remediation 2,579,000 P 350,000 DDD TIF Waterfront Reserve 50,000 y 50,000 DDD TIF Econ Develop - DD Salary 30,000 y 30,000 DDD TIF Arena Debt Service 750,000 y 750,000 DDD TIF O_ they Agencies Cultural Commission Y 10,000 Hammond St Sr Center P 91900 4th of July Corp 5,000 Y 5,000 GBCVB 60,350 Y 50,350 10,000 DDD TIF Bangor Public Library 1,501,644 P 1,422,481 183,700 4,370,494 11,874,890 2,398,931 288,000 4,518,000 3,379,240 Y - Funded, N -Not Recommended for Funding, P - Partial Funding, TBD - To be Determined Pending Other Action Airport �. IT Personnel 71,467 - N - 1 Ton Pick Up w/Plow 50,000 Y 50,000 3/4 Ton Pick up w/Plow 50,000 Y 50,000 Pave ST Parking Lot 100,000 Y 100,000 Local Share of AIP Projects 150,000 Y 150,000 FY14 NEW PROGRAM AND CAPITAL REQUESTS AS AMENDED 13.198 JUNE 24, 2013 New Fund Operating Capital Bond Department Reauest Program Other Capital YL Buda et Reserve Issue Other Comments Upgrade CCTV System 30,000 Y 30,000 Self Inspect System (FAA Recom) 30,000 Y 30,000 Pave 100 Parking Lot 75,000 Y 75,000 Rep Low Point Drains 80,000 Y 80,000 DAB Skylight Replace 80,000 Y 80,000 Avis Rent A Car Roof 15,000 Y 15,000 DAB Speaker/Paging System 150,000 Y 150,000 Affordable Care Act 49,100 Y 49,100 _W_WT_P. T Kend Pump Station Roof 30,000 Y 30,000 Compressor 14,000 Y 14,000 Gator Cab Heater 6,000 Y 6,000 Flow Thru Plugs 10,000 Y 10,000 Laptop for Field Truck 3,000 Y 3,000 Jet/Vac Truck 380,000 Y 380,000 Dow Trunk 510,300 Y 310,300 200,000 Existing Bonding Airport Subsection Reduction 1,054,000 Y 1,054,000 Exchange/State/French 1,500,000 Y 1,500,000 West Mrkt Square 200,000 Y 200,000 Small CSO Projects 250,000 Y 250,000 IStojrnwater_ Data Sensors & Access 25,750 Y 25,750 Airport/Griffin Stream Restor 65,000 Y 65,000 Geomorphologic Study 20,000 Y 20,000 Floating Island - BMP 15,000 Y 15,000 Ohio St Culvert 25,000 Y 25,000 Sucker Brook WMP 50,000 Y 50,000 Rain Garden 19,900 Y 19,900 Small Retrofits 25,000 Y 25,000 Mt. Hope Erosloin Contrl 11,000 Y 11,000 Bio Retentaiton Swale I95 18,000 Y 18,000 Mt. Hope Culvert Replace 67,000 Y 67,000 Penj 1-95 to Sylvan Rd 121,000 Y 121,000 Swett's Service Station 37,000 Y 37,000 Section 319 Parking Sweeper/Trailer 40,000 N Paving 36,800 Y 36,800 DDD TIF Pickup Truck- Park/Postings 16,500 Y 16,500 Pick Sq Repairs 10,000 Y 10,000 Affordable Care Act 12,300 Y 12,300 G_o_I_f_ Turf Vehicle 81000 Y 8,000 Golf Cart Replacement 17,000 Y 17,000 Econ Develop 208 Maine Ave - Roof Repairs 5,000 Y 5,000 22 Cleveland - Nat Gas Conv 40,000 TBD Natural gas conversions will 39 Florida Ave - Nat Gas Com 20,000 TBD only be undertaken based on 49 Florida Ave - Nat Gas Conv 20,000 TBD cost benefit analysis. 316,567 4,370,494 17,355,140 4,682,481 288,000 7,382,300 3,653,040 AS AMENDED 13.198 JUNE 24, 2013