HomeMy WebLinkAbout2017-01-09 17-063 ORDERCOUNCIL ACTION
Item No. 17-063
Date: January 9, 2017
Item/Subject: ORDER, Authorizing Bid Award for the Purchase of a Backhoe/Loader
in the Amount of $107,000 to Nortrax
Responsible Department: Fleet Maintenance
Commentary:
On December 16, 2016 the City received four bids for a backhoe/loader. The total "life cycle" cost
over a five year period ranged from $61,000 — $91,000 — see attached bid tabulation.
The "life cycle" bidding process guarantees a maximum cost of repairs over a five year period as
well as a buy back amount at the end of the five years. See bid tabulation for details.
On January 3, 2017, the Finance Committee reviewed and approved staff recommendation to
purchase the backhoe/loader from Notrax, the low responsive bidder, in the amount of $107,000.
At the end of the five years, the City will have the option of keeping the machine or returning it to
Nortrax for the guaranteed buy back amount of $45,000.
The contract award recommendation must be reviewed approved by the City Council as it is over
$100,000.
Manager's Comments:
Associated Information:
Bid Tabulation
Budget Approval:
Legal Approval:
Introduced for
X Passage -Consent
First Reading
Referral
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Department Head
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Finance Director
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Page _ of _
Assigned to Councilor Graham
CITY OF BANGOR
17-063
JANUARY 9, 2017
(TITLE.) Order, Authorizing Bid Award for the Purchase of a Backhoe/Loader in
the Amount of $107,000 to Nortrax
By the City Council of the City ofBangor:
ORDERED,
THAT, Deborah Cyr, Finance Director is hereby authorized to execute a purchase
order to Nortrax in the amount of $1.07,000 for the purchase of a backhoe/loader.
IN CITY COUNCIL
CO 17-063
PASSED
CITY CLERK
17-063
JANUARY 9, 2017
City of Bangor
Bid Tabulation
Bid: Backhoe/Loader
Bid Opening: 12/16/16
Item
Description
Northland 3CB
Lewiston ME
Milton Cat
Brewer ME
Nortrax
Hermon ME
Beauregard Equipment Inc.
Hermon ME
1
Backhoe Loader
$106,000.00
$130,000.00
$107,000.00
$108,000.00
2
Guaranteed maximum total cost of repairs for 5 r; 4000 hrs
$0.00
$0.00
$0.00
$0.00
Subtotal:
1106,000.00
$130,000.00
$107,000.00
$108,000.00
3
Less quaranteed buyback amount at end of 5 rs 4000hrs
$45,000.00
$39,000.00
45 000.00
$40,000.00
Total "LifeCycle" Bid Amount:
$61,000.00
$91,000.00
$62,000.00
$68,000.00
Year Make Model
2016 JCB 30X-14 Super
2016 Caterpillar 420F 2 ST
2017 John Deere 310 SL
2017 Case 580SN
Fstmated Delivery Time After Recie t of Order
45 days
30 Days
45 Das
60-90 Days