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HomeMy WebLinkAbout2017-01-09 17-063 ORDERCOUNCIL ACTION Item No. 17-063 Date: January 9, 2017 Item/Subject: ORDER, Authorizing Bid Award for the Purchase of a Backhoe/Loader in the Amount of $107,000 to Nortrax Responsible Department: Fleet Maintenance Commentary: On December 16, 2016 the City received four bids for a backhoe/loader. The total "life cycle" cost over a five year period ranged from $61,000 — $91,000 — see attached bid tabulation. The "life cycle" bidding process guarantees a maximum cost of repairs over a five year period as well as a buy back amount at the end of the five years. See bid tabulation for details. On January 3, 2017, the Finance Committee reviewed and approved staff recommendation to purchase the backhoe/loader from Notrax, the low responsive bidder, in the amount of $107,000. At the end of the five years, the City will have the option of keeping the machine or returning it to Nortrax for the guaranteed buy back amount of $45,000. The contract award recommendation must be reviewed approved by the City Council as it is over $100,000. Manager's Comments: Associated Information: Bid Tabulation Budget Approval: Legal Approval: Introduced for X Passage -Consent First Reading Referral A 0 IP *,AK Department Head ro-e7*1 M Q. City Manag rere Finance Director WERE „, , Page _ of _ Assigned to Councilor Graham CITY OF BANGOR 17-063 JANUARY 9, 2017 (TITLE.) Order, Authorizing Bid Award for the Purchase of a Backhoe/Loader in the Amount of $107,000 to Nortrax By the City Council of the City ofBangor: ORDERED, THAT, Deborah Cyr, Finance Director is hereby authorized to execute a purchase order to Nortrax in the amount of $1.07,000 for the purchase of a backhoe/loader. IN CITY COUNCIL CO 17-063 PASSED CITY CLERK 17-063 JANUARY 9, 2017 City of Bangor Bid Tabulation Bid: Backhoe/Loader Bid Opening: 12/16/16 Item Description Northland 3CB Lewiston ME Milton Cat Brewer ME Nortrax Hermon ME Beauregard Equipment Inc. Hermon ME 1 Backhoe Loader $106,000.00 $130,000.00 $107,000.00 $108,000.00 2 Guaranteed maximum total cost of repairs for 5 r; 4000 hrs $0.00 $0.00 $0.00 $0.00 Subtotal: 1106,000.00 $130,000.00 $107,000.00 $108,000.00 3 Less quaranteed buyback amount at end of 5 rs 4000hrs $45,000.00 $39,000.00 45 000.00 $40,000.00 Total "LifeCycle" Bid Amount: $61,000.00 $91,000.00 $62,000.00 $68,000.00 Year Make Model 2016 JCB 30X-14 Super 2016 Caterpillar 420F 2 ST 2017 John Deere 310 SL 2017 Case 580SN Fstmated Delivery Time After Recie t of Order 45 days 30 Days 45 Das 60-90 Days