HomeMy WebLinkAbout2025-06-02 Finance Committee Minutes • .
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Finance Committee Agenda
7une 2, 2025
Council Chambers, 262 Harlow St.
Committee Members Present: Carolyn Fish (Chair), Michael Beck, Susan Deane, Rick
Fournier, and Daniel Tremble
Non-Committee members Present: 7oseph Leonard, Wayne Mallar
Opened: 5:15 PM
1. Bids/Purchasing
a. Maintenance Pickup — Sewer — Darling's Ford - $48,039
An overview of this item was provided to the Committee. There were five bids and
Darling's Ford was the low bidder. There was a question regarding the budgeted amount
being the same as the bid amount to which the response was there was adequate capital
replacement funds available, so it was listed to match was required. Assistant City
Manager shared that all of these items are below the threshold and do not require full
Council action.
Councilor Fournier made a motion to approve, seconded by Councilor Tremble; no
objection, item,nassed.
b. Floor Drains — Central Fire — Fire — Hines Ground Services - $45,000
An overview of this item was provided. The drains are need of replacement as they are
50 years old, have become a safety concern, and no longer properly drain. An RFP was
issued and four responses were received between $45,000 and $570,000. Deputy Chief
Pelletier explained that only the area around the drains are affected in response to a
question. Staff recommended awarding to the low bidder Hines Ground Services.
Councilor Tremble made a motion to appro ve, seconded by Counci/or Fournier; no
objection, item passed.
c. Waive Bid Process — Fuel Farm Painting — Airport— West Virginia Paint LLC - $61,470
An overview was provided of this item related to the fuel tanks at the Airport that need to
be repainted. They were last done in 2011 and are in need. This item would typically be
put out to bid but due to timing, quotes were solicited from three companies that do this
type of industrial painting. They ranged between $61,470 and $185,000. The low quote is
just over what was budgeted for this project. Staff recommended waiving the bid and
awarding to the low quote West Virginia Paint, LLC so the work could move forward this
summer. It was also noted that the low quote is less than $1,500 off from what was
budgeted. Councilor Mallar asked why this wasn't put out to bid given the amount of time
and anticipated need. Assistant City Manager stated that it could be if the
Council/Committee desired, it would just push out the timeline. He shared that he doesn't
believe the bid process should be waived.
Councilor Tremble made a motion to appro ve, seconded by Councilor Fournier; no
objection, item passed.
d. Chip Seal Pavement Preservation — Public Works — All States Construction, Inc. -
$112,262
An overview of this item was provided. It was put out to bid but only one was received,
which was not a surprise given the few numbers of companies that do this work. In
response to a question, Public Works Director Aaron Huotari shared that it is a durable
coat put over existing pavement that costs less than traditional shim and can extend the
life of the pavement another five to ten years. Chip seal pavement is initially rough but
smooths out quickly with use. He shared there is funding available for this and the
amount listed for budget ($1.5 million) is the total pavement budget for the year.
Councilor Fournier made a motion to a,n,nrove, seconded by Councilor Tremble; no
objection, item,nassed.
Meeting adjourned at 5:26 PM