HomeMy WebLinkAbout2025-01-03 Commission on Cultural Development Minutes � =
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Commission on Cultural Development
January 3, 2025
Penobscot Room at Penquis CAP, 262 Harlow Street
Meetinq Minutes
Commissioners Present: Hollie Adams, Sundance Campbell, Kelly Chenot, Nina Earley, Kal Elmore, Barbara
McDade, Samantha Schipani
Others: Sarah Maquillan — Development Assistant
1. A quorum being present the January 3, 2025 meeting of the Commission on Cultural Development was
called to order by Chair Earley at 8:40 AM.
2. Election of Officers—Commissioner McDade nominated Chair Earley to the position of Chair, seconded
by Commissioner Elmore. All in favor, none opposed — motion passed. Commissioner Schipani
nominated Vice Chair Adams to the position of Vice Chair, seconded by Commissioner McDade. All in
favor, none opposed — motion passed. Commissioner Campbell asked to clarify the term end dates for
Earley and Adams, to ensure that both Chair and Vice Chair would not be terming out at the same time
— Earley and Adams clarified.
3. Sub-Committee Assignments & Election of Committee Chairs:
a. Grant— Commissioner Schipani nominated Committee Chair Adams to the position of
Committee Chair, seconded by Commissioner McDade. All in favor, none opposed — motion
passed. Other sub-committee members are Commission Chair Earley and Commissioners
Schipani and Clark. Committee Chair Adams confirmed that she will call a meeting in February,
after new Commissioners have had a chance to choose sub-committee assignments.
b. ARTober—Commissioner Campbell volunteered to join the sub-committee; volunteered to
serve as Committee Chair. Seconded by Commissioner McDade; all in favor, none opposed —
motion passed. Other sub-committee members are Commission Chair Earley, Vice Chair
Adams, and Commissioners Chenot and Schipani.
c. Cultural Assets —Commissioners Campbell and Schipani volunteered to join the sub-committee.
Commission Chair Earley nominated Commissioner McDade to the position of Committee
Chair; all in favor, none opposed — motion passed. Committee Chair McDade asked about the
online storyboards — Development Assistant Sarah Maquillan responded and clarified;
volunteered to come to sub-committee to demonstrate use of GIS system.
4. Commissioner Schipani noted that the meeting information on the City's website is incorrect.
Commissioner McDade asked about making cultural assets more prominent on Commission's website
page. Development Assistant Maquillan responded and clarified; will work with Commissioners on the
website page.
5. Meeting Minutes— Motion passed to approve the minutes of the December 6th meeting.
6. Report of Chair—Chair Earley asked for updates on Merrilee Schoen's grant application project and
scarf project presented at last meeting. Development Assistant Maquillan provided updates and will
clarify further with Schoen on her project.
7. Financial Report— No change since December meeting; no questions from Commissioners.
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8. Committee Reports:
a. Grant— No update from Committee Chair Adams; reiterated that she will schedule a meeting in
February.
b. Cultural Assets — No update from Committee Chair McDade; will schedule a meeting in
February.
c. ARTober—Commission Chair Earley provided clarification re: suggested schedule for meetings
and preparation timeline for Committee Chair Campbell.
9. Staff Updates:
a. Development Assistant Maquillan gave update on public restroom art RFP—will send final RFP
advertisement to Commission when ready to post.
b. Development Assistant Maquillan noted that she will follow up with City Engineer Jefferson
Davis regarding the dimensions and materials for the Pickering Square art installations.
10. Other Business:
a. Chair Earley stated that she will schedule a meeting of the ad-hoc events calendar committee
this month to discuss budget proposal.
b. Vice Chair Adams asked for timeline on correction to canoe sculpture plaque— Development
Assistant Maquillan stated she will follow-up with Parks & Recreation Director Tracy Willette.
Chair Earley asked that the artist be notified when correction made.
c. Development Assistant Maquillan clarified the process for the Commission applying for grant
funds.
d. Commissioner McDade reported that a citizen approached her to express that they did not like
the barriers around the ground mural site on Hammond Street. Discussed with Commissioners
at length — Development Assistant Maquillan stated that she will follow-up to find out who is in
charge of the barriers.
e. Chair Earley asked to confirm that the current meeting time still works for all Commissioners —
will re-address in February when more Commissioners are present.
11. Adjourned at 9:11 AM.
