HomeMy WebLinkAbout2025-01-22 Finance Committee Minutes � � � �� z�i,, �f am m� �;i � � w �� �m m � Finance Committee Minutes January 22, 2025 Council Chambers, 262 Harlow St. Councilors in Attendance (Committee Members): Fish, Fournier, Tremble, Deane, Beck Other Councilors in Attendance: Leonard (Online), Hawes, Pelletier, Mallar Staff in Attendance: Little, O'Donnell, Laurie, Morin, Comstock, Krieg, Davis, Smith, Huotari, Collette, Hernandez-Smith, Stanicki Meeting Start: 5:15 pm 1. Bids/Purchasing a. Commercial Realtor Services — Community & Economic Development— Epstein Commercial Real Estate — 8% All-inclusive Commission Finance Director Little provided a response to questions asked by Councilor Beck prior to the meeting. The questions related to splitting sales between the two responders based on the estimated value of the property in question. The recommended bidder would result in a larger commission with higher value property. Director Little explained that the bid did not allow for such a split and added that the expectation would be that the selected realtor would be primarily used to sell matured lien acquired property. The City retains the right to sell non lien acquired property directly if deemed in the City's best interest. Staff's recommendation for the contract award was deemed to have a greater knowledge of the Bangor real estate market. Councilor Deane asked if the proposed 8% commission was their regular commission or if the City was getting a lower rate. Anne Kreig, Director of Business and Economic Development, confirmed that 8% if their normal rate. Motion made and seconded to recommend approval; motion passed unanimously b. Phase 4 — Historical Preservation Survey— Planning —Ames Associates DBA Artifex Architects & Engineers - $21,000 Motion made and seconded to approve staff recommendation; motion passed unanimously Director Little provided an update regarding the decontamination wash for the Fire Department that Councilor Mallar expressed concerned about at the previous meeting. As directed, staff reached out to all bidders for quotes and comparison. The quotes that were received were both below and above the cost proposed by the recommended vendor. The significant difference was that all other washes would decontaminate two to three tanks per hour while the one proposed would wash fourteen per hour. A typical fire could use twenty- five to thirty packs needing decontamination. A wash that could handle fourteen per hour would put the packs back in service significantly faster. Ther Committee expressed no additional concerns with staff moving forward with the original vendor. Meeting end: 5:25 pm Upcoming Items(subject to change) (Anticipated dates are subject to change) • Abatement Policy (TBA) • Second Quarter Interim Financials (February 3, 2025)