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HomeMy WebLinkAbout2024-08-05 Finance Committee Minutes � � � �� z�i,, �f am m� �;i � � w �� �m m � Finance Committee Minutes August 5, 2024 Council Chambers, 262 Harlow St. Councilors in Attendance (Committee Members): Tremble, Fournier, Yacoubagha, Leonard, Deane Other Councilors in Attendance: Hawes, Fish Staff in Attendance: Little, O'Donnell, Laurie, Emerson, Pelletier, Higgins, Hayman, Robinson Meeting Start: 6:37 pm 1. Bids/Purchasing a. Waive Bid Process - Sawyer Arena Repairs — Parks & Rec. — Preferred Contractors Incorporated - $65,000 Motion made and seconded to approve contract, motion passed unanimously b. Waive Bid Process —Ambulance Re-mount— Fire— PL Custom - $211,127 Motion made and seconded to approve contract, motion passed unanimously c. Police Patrol Vehicle — Police/Fleet— Darling's Ford - $48,795 Motion made and seconded to approve purchase, motion passed unanimously d. Hammond/Central Street Sidewalk Improvements— Engineering — Hughes Bros., Inc - $130,929 Motion made and seconded to approve contract, motion passed unanimously e. Cold Bus Barn Design — Engineering/Community Connector—Artifex Architects & Engineers - $612,419 Motion made and seconded to recommend contract, motion passed unanimously 2. Taxpayer Request for Write-off of Interest and Fees Motion made and seconded to approve staff recommendation; motion passed unanimously 3. School Debt Service Request Motion made and seconded to recommend bond order; motion passed unanimously 4. Review of Fiscal Year 2023 Audit Staff provided a summary of the various impacts which contributed to the delayed issuance of the City's FY23 financial reports. The City's external independent auditors reviewed a presentation outlining various aspects of the audit and a comparison of the City versus other Maine municipalities on a number of factors. The auditors also reviewed the City's FY23 Federal and State compliance reports related to grant funding; indicating various findings to which staff provided changes in procedures to address the findings as necessary. Meeting End: 8:00 pm Upcoming Items(subject to change) (Anticipated dates are subject to change) • Abatement Policy (TBA)