HomeMy WebLinkAbout2024-08-05 Finance Committee Minutes �
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Finance Committee Minutes
August 5, 2024
Council Chambers, 262 Harlow St.
Councilors in Attendance (Committee Members): Tremble, Fournier, Yacoubagha,
Leonard, Deane
Other Councilors in Attendance: Hawes, Fish
Staff in Attendance: Little, O'Donnell, Laurie, Emerson, Pelletier, Higgins, Hayman,
Robinson
Meeting Start: 6:37 pm
1. Bids/Purchasing
a. Waive Bid Process - Sawyer Arena Repairs — Parks & Rec. — Preferred Contractors
Incorporated - $65,000
Motion made and seconded to approve contract, motion passed unanimously
b. Waive Bid Process —Ambulance Re-mount— Fire— PL Custom - $211,127
Motion made and seconded to approve contract, motion passed unanimously
c. Police Patrol Vehicle — Police/Fleet— Darling's Ford - $48,795
Motion made and seconded to approve purchase, motion passed unanimously
d. Hammond/Central Street Sidewalk Improvements— Engineering — Hughes Bros., Inc -
$130,929
Motion made and seconded to approve contract, motion passed unanimously
e. Cold Bus Barn Design — Engineering/Community Connector—Artifex Architects &
Engineers - $612,419
Motion made and seconded to recommend contract, motion passed unanimously
2. Taxpayer Request for Write-off of Interest and Fees
Motion made and seconded to approve staff recommendation; motion passed unanimously
3. School Debt Service Request
Motion made and seconded to recommend bond order; motion passed unanimously
4. Review of Fiscal Year 2023 Audit
Staff provided a summary of the various impacts which contributed to the delayed issuance of
the City's FY23 financial reports. The City's external independent auditors reviewed a
presentation outlining various aspects of the audit and a comparison of the City versus other
Maine municipalities on a number of factors. The auditors also reviewed the City's FY23
Federal and State compliance reports related to grant funding; indicating various findings to
which staff provided changes in procedures to address the findings as necessary.
Meeting End: 8:00 pm
Upcoming Items(subject to change)
(Anticipated dates are subject to change)
• Abatement Policy (TBA)