HomeMy WebLinkAbout2024-04-01 Finance Committee Minutes �
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Finance Committee Minutes
April 1, 2024
Council Chambers, 262 Harlow St.
Councilors in Attendance (Committee Members): Tremble, Fournier, Leonard,
Yacoubagha, Deane
Other Councilors in Attendance: Schaefer, Fish
Staff in Attendance: Little, Huotari, Laurie, Smith, Huotari A., O'Donnell, Szewczyk, Innis
Meeting Start: 5:33 pm
1. Consent Agenda
a. Emergency Repair— Sky Bridge Roof Repair—Airport— Roof Systems of
Maine — $40,435
Motion made and seconded to approve contract; motion passed unanimously
2. Bids/Purchasing
a. Request to Waive Bid Process—Avigilon Security Camera Server Software—
Information Services— Norris/Minuteman - $69,000
Motion made and seconded to approve purchase; motion passed unanimously
b. Partial Roof Replacement 112 Maine Avenue —Airport— Roof Systems of
Maine - $26,378
Motion made and seconded to approve contract; motion passed unanimously
c. Partial Roof Replacement 198 Maine Avenue —Airport— Roof Systems of
Maine - $26,378
Motion made and seconded to approve contract; motion passed unanimously
d. Request to Waive Bid Process— Building 457 Roof Repair—Airport— Roof
Systems of Maine - $65,800
Motion made and seconded to approve contract; motion passed unanimously
e. Request to Waive Bid Process— Metal Castings — Water Quality Management
— EJ Prescott - $25,697
Motion made and seconded to approve purchase; motion passed unanimously
f. Sole Source Purchase — Rotork Valve Actuators — Water Quality
Management—Atlantic Fluid Technology - $41,731
Motion made and seconded to approve purchase; motion passed unanimously
g. Perry Road Pump Station and K-Mart Pump Station Evaluations —Water
Quality Management/Engineering — Haley Ward, Inc. - $47,000
Motion made and seconded to approve contract; motion passed unanimously
h. Small Front-End Loader— Public Works— Chadwick-Baross - $82,900
Motion made and seconded to approve purchase; motion passed unanimously
i. 2WD Truck— Public Works— Darling's Ford - $61,435
Motion made and seconded to approve purchase; motion passed unanimously
3. Discussion Regarding the Request to Acquire Property at R69-002-B, near Lowe's
Staff discussed that the City has been approached by the owner of Lot R69-002-B near the
Lowes parking lot in regard to deeding the property to the City. Staff from various
Departments reviewed the proposal and property and recommended the City accept the
parcel. The lot is a possible location for new housing.
Motion made and seconded to recommended acceptance of the property, motion passed
unanimously
4. Discussion Regarding the Review of Matured Tax or Utility Lien Policy
City Solicitor, Dave Szewczyk, provided an updated Matured Tax or Utility Lien Policy that will
comply with the new State of Maine law. The primary changes relate to how lien acquired
property is sold and that any excess funds are returned to the former owner.
Motion made and seconded to recommended updated policy, motion passed unanimously
5. Finance Director Update
Finance Director, David Little, updated the Committee regarding the City's year ended, June
30, 2023 audit. A completed draft audit has been sent to the City's external auditors and staff
will address any additional questions they may arise as quickly as possible. Staff anticipates
the final audited financial statements will be issued by the end of April.
Other:
Councilor Richard Fournier inquired about the School budget. City Manager, Debbie Laurie,
stated that based on the approved School budget, there was a request to increase the
taxpayer supportive education by $3.4 Million.
Meeting End: 6:00 pm
Upcoming Items(subject to change)
(Anticipated dates are subject to change)
• Procurement Policy Recommendations (TBA)
• Abatement Policy (TBA)