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HomeMy WebLinkAbout2024-04-01 Finance Committee Minutes � � � �� z�i,, �f am m� �;i � � w �� �m m � Finance Committee Minutes April 1, 2024 Council Chambers, 262 Harlow St. Councilors in Attendance (Committee Members): Tremble, Fournier, Leonard, Yacoubagha, Deane Other Councilors in Attendance: Schaefer, Fish Staff in Attendance: Little, Huotari, Laurie, Smith, Huotari A., O'Donnell, Szewczyk, Innis Meeting Start: 5:33 pm 1. Consent Agenda a. Emergency Repair— Sky Bridge Roof Repair—Airport— Roof Systems of Maine — $40,435 Motion made and seconded to approve contract; motion passed unanimously 2. Bids/Purchasing a. Request to Waive Bid Process—Avigilon Security Camera Server Software— Information Services— Norris/Minuteman - $69,000 Motion made and seconded to approve purchase; motion passed unanimously b. Partial Roof Replacement 112 Maine Avenue —Airport— Roof Systems of Maine - $26,378 Motion made and seconded to approve contract; motion passed unanimously c. Partial Roof Replacement 198 Maine Avenue —Airport— Roof Systems of Maine - $26,378 Motion made and seconded to approve contract; motion passed unanimously d. Request to Waive Bid Process— Building 457 Roof Repair—Airport— Roof Systems of Maine - $65,800 Motion made and seconded to approve contract; motion passed unanimously e. Request to Waive Bid Process— Metal Castings — Water Quality Management — EJ Prescott - $25,697 Motion made and seconded to approve purchase; motion passed unanimously f. Sole Source Purchase — Rotork Valve Actuators — Water Quality Management—Atlantic Fluid Technology - $41,731 Motion made and seconded to approve purchase; motion passed unanimously g. Perry Road Pump Station and K-Mart Pump Station Evaluations —Water Quality Management/Engineering — Haley Ward, Inc. - $47,000 Motion made and seconded to approve contract; motion passed unanimously h. Small Front-End Loader— Public Works— Chadwick-Baross - $82,900 Motion made and seconded to approve purchase; motion passed unanimously i. 2WD Truck— Public Works— Darling's Ford - $61,435 Motion made and seconded to approve purchase; motion passed unanimously 3. Discussion Regarding the Request to Acquire Property at R69-002-B, near Lowe's Staff discussed that the City has been approached by the owner of Lot R69-002-B near the Lowes parking lot in regard to deeding the property to the City. Staff from various Departments reviewed the proposal and property and recommended the City accept the parcel. The lot is a possible location for new housing. Motion made and seconded to recommended acceptance of the property, motion passed unanimously 4. Discussion Regarding the Review of Matured Tax or Utility Lien Policy City Solicitor, Dave Szewczyk, provided an updated Matured Tax or Utility Lien Policy that will comply with the new State of Maine law. The primary changes relate to how lien acquired property is sold and that any excess funds are returned to the former owner. Motion made and seconded to recommended updated policy, motion passed unanimously 5. Finance Director Update Finance Director, David Little, updated the Committee regarding the City's year ended, June 30, 2023 audit. A completed draft audit has been sent to the City's external auditors and staff will address any additional questions they may arise as quickly as possible. Staff anticipates the final audited financial statements will be issued by the end of April. Other: Councilor Richard Fournier inquired about the School budget. City Manager, Debbie Laurie, stated that based on the approved School budget, there was a request to increase the taxpayer supportive education by $3.4 Million. Meeting End: 6:00 pm Upcoming Items(subject to change) (Anticipated dates are subject to change) • Procurement Policy Recommendations (TBA) • Abatement Policy (TBA)