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HomeMy WebLinkAbout2010-01-05 Commission on Cultural Development Minutes Joint Meeting with Bangor Arts Collaborative � . . � Joint Meeting of Commission on Cultural Development� Bangor Arts Collaborative January 5, 2010 @ 2:00 pm � City Hall, Council Chambers, 3`d Floor Minutes � Cultural Commission Members Present: Steve Ribble (Chair), Sandra Blake-Leonard, Susan Carlisle, Susan Jonason, John Rohman & Shirar Patterson (Staf� Bangor Arts Collaborative Members Present: Gibran Graham (River City Cinema), George � Kinghorn (UMMA), Scott Levy (Penobscot Theatre), Dana Lippitt (Bangor Museum and Center for History), Barbara McDade (Bangor Public Library), Andrea Stark (Maine Discovery Museum), David Whitehill (Bangor Symphony Orchestra) � 1. Welcome 8 Introductions All introduced themselves � 2. RFP Subcommittee Recommendation presentation and discussion • The RFP committee consisted of Steve Ribble, George Kinghorn, Dana Lippitt � and Shirar Patterson. • The group was charged with developing the RFP and reviewing initial proposals. • The RFP went out in late November and was due on December 23, 2009. At the request of Andrea Stark, Shirar reviewed the deliverables of the RFP with the � group. Deliverables are based on the Capacity Building Grant the City received from the Maine Arts Commission. • 4 organizations responded to the RFP � • Subcommittee members thoroughly reviewed and scored each of the proposals (based on criteria established by RFP#P10-007). • At the subcommittee meeting, members discussed each proposal, each � member's individual scores/reviews/comments and the group came to a consensus. • The subcommittee puts forward the recommendation that Morel Marketing be � awarded the contract for the proposed scope of work. • The subcommittee feels that Morel Marketing's proposal was the most appropriate for our specific request. All elements of the RFP were addressed in � , their proposal and Morel demonstrates direct experience in this type of project. • George Kinghorn noted that two firms were inferior in terms of experience, presentation and packaging � • John Rohman requested subcommittee members discuss the strengths and weaknesses of the top finro proposals � Several Subcommittee members noted that Morel demonstrated direct � � experience in this type of work, demonstrated stronger design aesthetics, strong logo and brochure examples and the package presented was all inclusive of the request. � • Packard Judd Kaye provided a strong proposal and timeline but provided no concrete examples of work/creative back up. Packard Judd Kaye is local and has experience working with many organizations involved. The subcommittee had concerns that the approach would be similar to past campaigns. The � subcommittee tried to find examples of creative work on existing materials; website etc to use for their evaluation and it was not available. � ' � • Some group members noted concern that the recommendation was not with a � Bangor firm. • Subcommittee members noted that they heavily considered local firms, however � after much deliberation and discussion fhe Portland firm came out on top. • Gibran Graham noted concerns re: Morel Marketing. He felt that no examples were provided for web or signage design. The group members felt that the other � examples provided were strong enough to put them on top. • Scott Levy and David Whitehill noted that it is necessary to assure that travel costs are included as part of Morel Marketing's budget and will not add to our � costs. • Group members noted that references should be check on Morel Marketing prior to awarding a contract. � • Sandra Blake-Leonard made a motion to accept the recommendation of the subcommittee that Morel Marketing be awarded the contract for marketing of Arts and Cultural Activities not to exceed the budgeted amount of � $6,000. Susan Cartisle seconded. Vote unless doubted 3. Next Steps (Shirar) • Check references of Morel Marketing � • Contact Morel re: travel costs and to finalize the contract • Based on Morel's and group member's availability set initial kick off meeting. It was suggested to build this around upcoming arts events so Morel can attend � and better understand what Bangor has to o.ffer • Provide copies of Morel's proposal to the full group 4. Schedule next meeting � • Mid-late January TBD ' � � . � � � � � �