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Home My WebLink About1992-02-17 Finance Committee Minutes � ' Finance Cca�mittee February 17, 1992 � Minutes CcaYmittee Mfc�ibers Present: D. Soucy, Chair, M. Frankel, (sitting-in) C. Sullivan, J. Bragg Council Me�ibers Present: None Staff Present: E. Barrett, J. Quartararo, B. Shibles, D. Pellegrino, R. Farrar, Lt. Winslaw, J. McNei.l, T. Corbett Othexs Present: None Meeting was called to orcier at 7:30 a.m. 1. Request for Abat�rit of Sewer Bill Barr�tt presented. request by� Winfred A. and Patricia M. Stevens, 251 Nawell Street for aba.te�nt of sew�r bill due to water ��nninq �uqh, exterior facet while awners were out of tawn. Letter frcan Stevens included in packet. Ba.rrett noted that similar requests have been denied., there is no authority in Ordinance to pravide aba.te�nt requested.. C. Sullivan � to deny th� abat�nent request. Seconded by M. Frankel. Passed 3:0. • 2. Waiving Purchasing Regulations -- Participation in MEPSCO Auction Shibles presented request th�t purchasing regulations be waived so that city can participa.te in Casco-Northern auction of seized. MEPSCO property Wednesday, February 24, 1993 at 10:00 am. City has a list of itc�ns to be auctioned., and did su�atiit a sealed written bid for selected. it�ns which was rejected. Casco is naw c�oing to auction. .Authority is needed. to assure the dollar level for city par_ticipa.tion and assure that city pa.yment can be made prce�rptly. Discussion concerning establ�sYm�nt of dollar ceiling and/or cisculation of m�mo detailing it�ns city would like to purchase and est�mated. bid prices. Barrett responded. t1�at list of ite�ns will be detailed with estimated. prices and circulated to ccgrmittee. M. Frankel maved waiver of rn�mhasing regulations for city participation in auction of seize MEPSCO assets, and that listing of it�ns city wr�uld like to acquire with estimzted bid prices will be circulated to ccxrmittee n�nbers. Seconded by C. Sullivan. Passed 3:0. 3. Amencling False Burglar Alann Fees Lt. Winslaw presented request for a�me�nrLng existing fee structure for • false alarni.s. Fa1se alarni.s ha.�e not been billed for the last tw� years • because the regional syst�n could not track. The depart�nt pu.rchased a personal camputer and is naw staffed for tracking false alarms, and will � therefore begin billing again. The purpose of the false alarni.s fee is to dissuade emplayee errors which activate the ala�ns, and there are stated exceptions such as stornns and natural disasters. � M. Frankel mav�d. approval of the fee change. Seconded by C. Sullivan. Passed 3:0. 4. Recavery of General Ft�.nd Appropriation for Secondary Facility Plan for Sewer Utility Fund Quartararo presented request that General F�nd recaver $500,000 pravided to the Se�ver Utility Fund during the period 9/86 - 9/89 for platLninq � Secondary Facility. 'I'he Sewer Utility Fund is in better f�nanr�i.� condition than it was and is able to repa.y the General Fund. The funds would be set aside in the General Fund for interfund advances to Bass Park and the Nursing Facility which are not able to support their operations. The alterna.tive is to raise approximately $750,000 in the next fiscal year through taxation. M. F'rankel moved approval. Seconded by C. Sullivan. Passed 3:0. 5. Recovery of City Contribution for Building 466 fz+can Air�ort Fund Quartararo presented. request to recaver $66,416.05 frcan A;rport Fund plus 6� interest frcan 4/30/91 as balance unrecavered. through Council Order 91-148 when GE Lease for Bldg. 466 was transferred frcan General F�nd to Airrnrt Fund. C. Sullivan moved approval. Seconded by M. Frank,el. passed 3:0. • 6. Recavery of Overlay Costs for Godfrey Blvd. frcan A;�rt Ft�nd Quartararo presented request that General Fund Street Overlay program be re�mbursed. $50,280.30 by the Ai-�rt Fund for the averlay of Godfrey Blvd. in August 1991. Reimburs�nent is sought because Godfrey Blvd.. is not an accepted street and the.refore is privately avned by the Airport. Sta.te of Maine Constitution prohibits expenditure of public funds for private rD3C�S. M. Frankel mov+ed appraval of r�quest. Seconded L-y C. Sullivan. Passed 3:0. 7. Workers' Ccarrpensation Actuarial Report for DecEsnber 31, 1992 Quartararo presented request tha.t city contract with Liscord, Ward & Ray, Inc., Concord, NEi for an actuarial study of the city's w�rkers' c��sation self-insured program for the year ending Dece�nber 31, 1992. This s� finn did the report for Dec�nber 31, 1991, which was receiv�d. in August 1992 and indicated. a n�nber of shortccgnings in the program. If contracted. naw, the report should be ccenpleted. in time for rec�ndations to be included in the FY94 budget. 'I'hey ha.ve offered a not to exceed. contract of $7,500 (same as last year), and estimate the cost to be closer to $6,500. C. Sullivan mav+ed. appraval. Seconded. by M. Frankel. Passed 3:0. • � � , 8. Appropriation for Purchase of Seating frcan Bass Park Barrett presented. request to transfer $4,000 fran capital project for • purchase of 100 chairs at $40.00 each frcgn Bass Park. Seating is new, and � purchased with tl��rough the Bass Park Capital Projects. .Appiroxitnately 1,700 seat were purchased, actua]. n�aximum usage will be 1,000 -1,200, therefore, Bass Park w�uld lilce to sell off excess chairs and reuse the proceeds for other portions of the capital program. C. Sullivan moved. appraval. Seconded. by M. Frankel. Passed 3:0. 9. Tax Account Write-offs Quartararo presented request that certain pexsonal property tax accounts be written off as uncollectible. PP-46088-87 Professional Finance Consultants $ 547.75 PP-46088-88 Professional Finance Consultants 507.50 PP-53005-91 1912 .Associates Develo�nt Corp. 472.50 PP-53005-91 1912 Associates Dev�lo�.nt Corp. 585.75 PP-53133-88 Robert D. Lorimer 406.00 PP-53748-89 CNB Corp. 140.40 'Ibtal Taxes Abated. $2,659.90. C. Sullivan moved appraval of personal property tax account abat�rits as rec�nded. by the Finance Director. Seconded. by M. Frankel. Passed 3:0. • 10. Unexpended Grant Money -- The Bus 1�Neil presented request to contact NIDC7r with a letter stating the city's intent to utilize the une��pended grant monies available. McNeil explained that certain item which funds would be spent on are for ccanpliance with ADA (.Am�ricans wi.th Disabilities Act) and new buses. M. Frankel mov�d approval. Seconded by C. Sullivan. Passed 3:0. 11. Discussion -- Final Draft Purchasing Regulations Barrett suggested that rathe.r than review in cc.�rimittee that two ccarmittee n�nbers be assigned to review in depth with Purchasing Ag�nt and report back to ccarmittee. D. Soucy and R. Stone assigned to review with Pelleg.rino and report back to the FitLnr'e C�m.ittee. 12. Bids: a. T-Shirts Kenduskeag Stre�m Canoe Race -- Parks and Recreation DepaL�tment Pellegrino presented request to aw-ard to law bidder, Goldsmith's Sporting Goods, Scarborough, Maine for price of $4,069.00. • M. Frankel moved award to law bidder Goldsmith's Sporting Goods, Scarborough, Maine for price of $4,069.00. Seconded by C. Sullivan. � Passed 3:0. � ' .. b. Additions and Alteration to Builcling No. 271, Enterprise Center -- ECOridlCL]_C D2V@ZO�%Cl2rit � Pellegrino presented rec�ndation to award contract to law bidder, J. A. Languet Construction, Belgrade Lakes, Maine for price of $144,600. Pellegrino presented. infonmation that contractor's problean with State of Maine concerning payment of appropriate wages rates for Fire Station #5 is resolved. D. Soucy r�quested he be excused for conflict of interest as noted in the last meeting. D. Soucy stepped. davn. M. Frankel maved. award to law bidder J. A. Languet Construction Ccanpany, Belgrade Lakes, Maine for price of $144,000. Seconded by C. Sullivan. Passed. 3:0 (Bragg voting) . D. Soucy returned to Ccanmittee. N1eet�ng adjourned. at 8:08 a.m. Recording Secretary John Quartararo • • �