HomeMy WebLinkAbout1997-04-07 Finance Committee Minutes FINANCE COlVIlVIITTEE
MEETING NIINUTES
Apri17, 1997
� COUNCILORS ATTENDING: Charles Sullivan,David Leen, Joe Baldacci, Don Soucy, Jim Tyler,
Pat Blanchette
STAFF ATTENDING: Edward A. Barrett,Deb Cyr, Dave Pellegrino, Ben Birch, Jeff
Cammack,Brad Moore,Dale Theriault, Brian Enman, Jim Ring,
Erik Stumpfel,Bill Lapan, Tim McDougal
OTHERS ATTENDING: Roxanne Saucier
Meeting convened at: 5:05 pm
1. Executive Session: Legal Issue
2. Proposals:
a Proce� ontrol 4oftw�re(�CP_l
This software would control pump actuators in the treatment plant and at various pumping stations
• not only for the City of Bangor but for other municipalities in the area as well. ComSol of Bangor
($20,440). Approved.
b Rn�ineering Services ( i � idel
Engineering services for various projects on an intermittent basis throughout the city. After
reviewing, staff felt there was no reason to change. Carpenter Associates has done 75 projects for
the City over the past four years. Their communication and documentation service has been
outstanding. Recommended Carpenter Associates and WBRC Architects. Approved.
c Fnerg�1��_a�nag�ment ervice� or T ightin�Retrofit oli , Motor Poo1, �� rage
Ba�gor Auditorium,�Nursing,Health&Welfa�re, and Fire Station#61
This would complete the installation of energy efficient lighting in most City buildings.
Recommended Noresco ($104,794). Approved
d A�tomatic Trri ion ,ystem DesigtL(Park� &Rec/ Tolf o r�el
Irrigation Consulting&Engineering, Inc. ($22,225) submitted the most competitive proposal and was
the only firm specializing in this work. Approved.
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Finance Committee
Minutes
page 2
�
3. Bids:
a, T�asher Pa_nel Rehabilitation(Pa�rks &Rec/Sawy r renal
Murray Sandler Company($35,000). Approved I
b Di�m�Tn3ck� 'rno 1
O'Connor GMC ($65,000). Dump truck is needed for various jobs around the Airport. Approved
c Traffic Paint(Airnror�,l
This is the annual purchase of paint for the Airport. The Airport paints twice a year to meet FAA
requirements. New England Traffic Supply, Inc. ($15,000). Approved
d Ra��ia�x�nfFinanria� Ancjitirig e���Ps Re�uPs f�r Prono�als -Fin nce Detit.
A revised Request for Proposals for the City's auditing services was presented. It is the same as the
prior proposal except that the "independence" section includes a list of names of all elected/appointed
• City officials and the names of any staff inembers who are involved with the City's auditing services.
Notices have been sent to numerous accounting firms. Those interested will request a complete
proposal. The City Manager recommended that the proposal be reviewed by the full Finance
Committee once received.
5 R Pvie�=�of TRTO �oftwa_re("ontract-A�sea�ing De rtmen
Erik Stumpfel, Ben Birch, Dave Pellegrino and Ron Wentworth of TRIO have met to finalize the
contract to purchase the TRIO soflware for Assessing. Staff feels that this contract will protect the
City's interest and requests that this document be approved contingent upon Erik's fmal changes.
Approval subject to review and final approval by the City Solicitor..
6 P�rchase of Additional Reflection� Soft�x�a�re-information Services
This is for additional software that we have in place that needs to be paid for. The Reflections
software allows for more network communication throughout the City. Approved as recommended.
7 P„mhacP nf NPw mbLla_nce-Fire eti rtment
There are cuxrently two ambulances in service and one back up unit. An ambulance purchase was
planned in next year's budget as an expenditure item. Chief Cammack has found a 1996 ambulance
for$65,316. Staff feels this is a good price and recommends purchase at this time. Recommended for
� approval.
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Finance Committee
Minutes
� page 3
$. Assessment Appeal- l OS Main Street(Lega1}
Main Street Realty Tn�st took an appeal of the Assessor's assessment ta the Board af Assessment
Revievv and received an abatement from$583,500 ta $496,660. This is about$5,000 a year in ta�ces.
At the baard hearing,the board reviewed an income basis appraisal submitted by Richard Ade and
Associates. They did not accept the incame and expenses as presented by the applicant. The City's
figures were used. The Board, however applied the higher capitalization rate requested by the
applicant. Staffhas 60 days to appeal this to the State Board Property Tax Review. While sta.ff
disagrees with the choice of capitalization rate, involved personnel do not believe this merits an
appeal. Approved recommendation.
9. Purchase of City Praperly-Thatcher StreetlFarm Road(Legal)
In 1995 the City cvas approached by Mr. Rice to purchase some City owned land on the Farm Road
next to his lat. Mr. Rice wants to expand his business and needs more land area. Because this lot is a
triangular carner lot, development patential is limited. The last time this City lot was reassessed, its
value was set at$11,200. It has not bean revalued since 1991 because it is exempt. When Mr. Rice
approaehed the City in 1995,the Assessor was asked to da an appraisal, which came out to $17,SOQ.
• Mr. Rice agreed to pay this price; however,he never closed the purchase. Mr. Rice has appraached
the City again and wants to buy the land but pay less for it. He has proposed to pay$7,540. Vated to
reject this affer.
10. Application of T�Payments
Currently when t�payments come in,they are applied ta the oldest balance first. The Legal
Depatt�tmment has suggested that staff should seek a formal palicy to this effect adopted by Council
order. Approved recommendation to Cauncil to adopt policy.
Meeting adjourned at: 5:35 pm
� fin4-7.min