HomeMy WebLinkAbout1994-06-20 Finance Committee Minutes F'inance Ccarm.ittee
Jun�e 20, 1994
NLrn�tes
� Ccan[nittee Mc�nb�rs Present: D. Soucy, Chair, P. Blanchette, G. Baldacci,
W. Cohen, J. Tyler (sitting in C. Sullivan)
Council N1�nbers Present: C. Popper (sat in until G. Baldacci arriv+ed)
Staff Present: E. Barrett, J. Quartararo, D. Pellegrino,
A. Stockus, M. Perry, R. Harrimin,
M-A. Chalila, E. Stw�npfel
Oth�ers Present: None
Meeting was called to order at 5:03 p.m.
1. EXECUTIVE SESSION: �ao flard.ship Abatem�nt Requests
J. Tyler mav+ed to go into Executive Session to hear a request for hardship
abat�nerit. Seconded. by P. Blanch+ette Passed..
Into Executiv+e Session at 5:04 p.m.
Out of Ex+ecutive Session at 5:16 p.m.
P. Blanch+ette mav+ed to derYy th� hardship abat�rient request due to
available resources, but to substitute a tax irortgage for a pending tax
� lien and defer payrr�nt of th+e taxes due. Seconded by W. Coh+en. Passed.
G. Baldacci mav+ed to go into Ex+ecutive Session to hear a request for a
hardship abate�nt. Seconded by P. Blanchette. Passed.
Into Ex,ecutive Session at 5:20 p.m.
Out of Ex,ecutive Session at 5:30. p.m.
G. Baldacci maved. to apprave the abatc-s�nt of the outstanding balance of
$324.50 plus arry interest or fees due. Second+ed by W. Cohen. Passed.
2. Council Resolve - Appropriation of Funds firoam Maine Justice Assistance
Council Grant for the Period Februa�cy l, 1994 to Febr►,�� 28, 1995
Quartararo explainsd. the Resolv+e which appropriates a grant received in
February 1994. Police Depa•rtrnent prepared appropriate council actions,
but those actions we,re not surmitted to th,e Council agenda. Also, request
that the Resolve be passed by waiver of second reading.
P. Blanchette m.�ved rec�ation to City Counail to apprave Council
Resolve for Maine Justice Assistance Council grant by waiver of second
read:ing. Seconded by G. Baldacci. passed.
3. Council Ord�r - Ratifying Acceptance of Grant Main�e Justice Assistance
Cotulcil
• Quartararo explained this is a ccenparLion ord�r to the resolve in iteqn 2.
This Order ratifies �the acceptance of the grant by the Police Deparl-m�nt.
P. Blanchette maved rec�ation to the City Council to ratify the
Folice Departmerit's action in accepting grant fro�n Maine Justice
Assistance Couneil. Seconded by G. Baldacci. Passed.
, 4. Counci.l Order 94-271 - Appropriating $181,836 to be received frcan the
Mainc� Depazt-�nt of Transportation Local Road Assistance Pr�gram
During FY95 to the Capital Fund for Street Imprav+em�rits
B�*~�tt explained that the atmunt is the current estimated frcen the NID(7r,
but that final aatx�unt has not been received. This a�mmunt should be the
TtL��*�� amount the City will receive. Tne funds will be used for the
annual road reconstruction project. .
P. Blanchette mav+ed rec�dation to �the City Coun�cil to apprave.
Seconded by G. Baldacci. Passed.
5. Council Resolv+e 94-276 - S�pplemental Appropriation of Unanticipated
and Unappropriated Revenues in the Police Deparnrient
Barrett explained that due to m�re autsid,e assigrm�nts than was
anticipated in the FY94 budget, the Police Dep�nt has had more
expenses, which are offset by an i.ncrease in revenues. 2"his action will
restore the budgeta.ry balance betweP_n. revenues and experuii.tures.
P. Blaivchette maved rec�ndation to the City Council to apprav+�.
Second+ed by G. Baldacci. Passed.
6. Counci.l Resolv�e 94-277 - Suppl�rental Appropriation of Unanticipated
Revenues for Public Services Dep�tment - operations and Maintenance
� Ring and Stockus explain,ed that due to the sev�xity of the winter weathex,
the continued operation of th�e Kittredge Rpad landfill which was not
budgeted, and on-g�oing problans with the skid-steer loader purchased one
year agn, the Depart�nt requests the appropriation of $95,000 of the
$125,000 in fees collected at the landfill. G. Baldacci question,ed where
the $30,000 of r�v�nues collected will go? Quartararo responded the
e�ocess revenues lapse to undesignated fund balan,ce, ther� is np carry
forward of th�ese appropri.ations or rev�enues.
G. Baldacci maved rec�ation to the City Council to apprave the
resolve. Seconded by W. Cohen. Passed.
7. Council Resolv+e 94-278 - Suppl�ntal Appropriation of Unanticipated
R�venue for Paym�.nt of Tipping Fees at PERC
Barrett explain,ed that due to nx�re tonnage being carried by c�rcial
haulers than was anticipated in the FY94 budget the e,xp�nses and revenues �
hav+e exceed the budget. This action wil.l restore the budgetary balance
between revenues and expenses for tipping fees.
P. Blanchette mr�v+ed rec�ndation to City Council to appro�v�. Seconded
by G. Baldacci. W. Cohen and J. Tyler abstain,ed due to conflict of
interest. C. Popp�x sat in for C. Sullivan. Passed 4:0:1
Voting yes: G. Baldacci, P. Blanchette, C. Popper and D. Soucy
• Voting No: Non�e
AbstainisLg: W. Cohen
Present not voting: J. Tyler
8. Council Order 94-279 - Transfer Agpmpriation fram Public Service to
Capital Project -- B�awn/Prentiss Trails
Quartararo expla:i.ned that this action will txansfex appropriation for
• Public S�rvice Deparhrient to th,e capital pmject for th,e Srown/Prentiss
Trails. Public SeYvices charged the e„x�nses against th,eir operating
budget, and this action to transfer fiuiding to the appropriate project and
then the e.xpenses will be transferred as well.
W. Cohen maved rec�ation to th+e City Cauncil to approve. Seconded by
G. Baldacci. Passed.
9. SRF Bonds - CSO projects
Quartararo explained that the FY95 CSO groject total $2,576,500 ar� that
the bond orcler is for $2,500,000. Due to ex,cess bo�d proceeds and othex
appropriations f�can Sewer �nd capital pmjects the actual atmunt of
borrawing sYwuld be reduced to the area of $1,300,000. Th,e plan is to
auth,�rize th,e $2,500,000 in borrawing. Transfer other available resources
to th+e CSO projects, apply for a bridge loan through the Bond bank, and
then ��n�ntly bond the atmunt drawndawn f�cam the bridge loan n,ext
spring. G. Baldacci questioned which is better for the ratepa.yexs --
borrawing the full aimunt or reducing the borm�aing l�y use of oth�r
available resources? Ba.rrett and Quartararo responded that reducing the
borrawing by use of available capital fun,ds wi.thin th,e Sewer Fund i.s
better for the ratepay+Pxs.
Quartararo also e�plain,ed that th+�r� will be an Order transferring
recourse frcgn oth�r projects, and a Resolve to appropri.ate th,e funding for
• the project authorized in May 1994. Zb facilitate establishing the budg+ets
for these projects that resolv+e wauld be passed by waiving the second
reading.
W. Cohen mov+ed rec�rvdation to th+e City Cauncil to apprave the bond
ord,�r for the FY95 CSO construction pmjects. Seconded by G. Baldacci.
Passed.
10. Bids:
a. Vehicle Parchase (Ccarm�uiity Dc�v+�logrient)
Pellegrino presented rec�ndation to award lease pa�r�chase of 1993
Chevmlet Corsica to law biddQx Bean & Conquest, Bangor, Me for price of
$9,999 payable in three annual instal]ments .of $3,333 in advance. Pr�vious
vehicle was a 1983 with 60,000 miles which was sold for $1,050 at the
auction of surplus property.
W. Cohen questioned what Ccsr�rninity D�velopn�nt needs a v�hicle for and
whether cost analysis was d,one between purchasing vehicle and the payment
of mileage for use of �nplay+ee's private vehicle? If vehicle was not
purchased, would Ccamainity Develogrierit have $10,000 to do oth�r pmgram
ite�ns?
Pellegrino responded that vehicle is used for inspections, especially for
rehabilitation loans. Barrett responded that analysis of mileac�e has not
be�n done. Ba.rrett also noted that the majority of vehicle usage is
• �nplay+ees private vehicles, and the City pays 22 cents/mile which
gnplayees object to since th,�y bear the additional cost of i.rL��ran,ce and
the in�creased cost to ap�xate th+eir vehicle and reduced vehicle life.
W. Coh�en maved to table it�n until analysis of paying mileage rather than
punchasing vehicle, Seconded by P. Blanchette. Passed.
b. Wet Waste Contain,er Bacfs (Aisport Depart;n�nt)
Pellegrino presented rec�r�dation to award contxact for purchase of wet
waste container bags to sole bidder Stone ContainQx Corporation of
� Montvale, NJ at price of $537.75 pex thousand bags. Bags are used to
disposal of airline waste, and are resold by the Airport at a significant
markup.
W. Cohen moved. award of contract for purchase of wet waste container bags
to sole bidd,er Stone Containex Corporation of Nlontvale, NJ at price of
$537.75 per thousand bags. Secon�d�ed by J. Tyler. Passed.
c. Portable Air Ccarq�ressor (Public Services, Sc�x Division)
Pellegrinc� presented recamiendation to aw�ard �►,�hase of air co�ripressor to
law responsive bidder ParkQx Dann�r, Bangor, Me for alternate 185 cfm for
price of $10,165.
W. Cohen questioned haw often th�e ccanpressor is used, and why the bid
price was law at $9,490 but the rec�ndation is an alterr�ate at $10,165?
Perry explained. that co�ripressor is used sev+�xal tirnes a week during the
s�r, and may be used sev�xal days in a raw. Besides Sewer Divi.sion,
the Sign Division also uses. Nlotor Pool had 4 carq�ressors but g�ot rid of
, 3. Naw there is only on+e corripressor. The alternative is rec�nd+ed
because the law bid was for a 125 cfm gasoline paw�red cc8npressor; the
alternate is for a 185 cfin (48� increase), is diesel pawered, can operate
2 tools, and i.s in-stock.
� W. Cohen maved award of purchase of air coaripressor to law responsive
bidder Parker Danner, Bang�or, Me for alternate 185 cfm for price of
$10,165. Seconded by J. Tyler. Passed
Pellegrino reported that auction of City surplus property grossed
$117,762, 8� cost of sales will be n+etted aut.
Mptor Pool approx. $106,000
Public Works approx. 3,000
Fire Depart. approx. 500
Ccanm. Dev. 1,050
Hass Park approx. 600
Airport approx. 6,600.
Adjourned 5:59 p.m.
John Quartararo
Recording Secretary
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