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HomeMy WebLinkAbout1994-06-20 Finance Committee Minutes F'inance Ccarm.ittee Jun�e 20, 1994 NLrn�tes � Ccan[nittee Mc�nb�rs Present: D. Soucy, Chair, P. Blanchette, G. Baldacci, W. Cohen, J. Tyler (sitting in C. Sullivan) Council N1�nbers Present: C. Popper (sat in until G. Baldacci arriv+ed) Staff Present: E. Barrett, J. Quartararo, D. Pellegrino, A. Stockus, M. Perry, R. Harrimin, M-A. Chalila, E. Stw�npfel Oth�ers Present: None Meeting was called to order at 5:03 p.m. 1. EXECUTIVE SESSION: �ao flard.ship Abatem�nt Requests J. Tyler mav+ed to go into Executive Session to hear a request for hardship abat�nerit. Seconded. by P. Blanch+ette Passed.. Into Executiv+e Session at 5:04 p.m. Out of Ex+ecutive Session at 5:16 p.m. P. Blanch+ette mav+ed to derYy th� hardship abat�rient request due to available resources, but to substitute a tax irortgage for a pending tax � lien and defer payrr�nt of th+e taxes due. Seconded by W. Coh+en. Passed. G. Baldacci mav+ed to go into Ex+ecutive Session to hear a request for a hardship abate�nt. Seconded by P. Blanchette. Passed. Into Ex,ecutive Session at 5:20 p.m. Out of Ex,ecutive Session at 5:30. p.m. G. Baldacci maved. to apprave the abatc-s�nt of the outstanding balance of $324.50 plus arry interest or fees due. Second+ed by W. Cohen. Passed. 2. Council Resolve - Appropriation of Funds firoam Maine Justice Assistance Council Grant for the Period Februa�cy l, 1994 to Febr►,�� 28, 1995 Quartararo explainsd. the Resolv+e which appropriates a grant received in February 1994. Police Depa•rtrnent prepared appropriate council actions, but those actions we,re not surmitted to th,e Council agenda. Also, request that the Resolve be passed by waiver of second reading. P. Blanchette m.�ved rec�ation to City Counail to apprave Council Resolve for Maine Justice Assistance Council grant by waiver of second read:ing. Seconded by G. Baldacci. passed. 3. Council Ord�r - Ratifying Acceptance of Grant Main�e Justice Assistance Cotulcil • Quartararo explained this is a ccenparLion ord�r to the resolve in iteqn 2. This Order ratifies �the acceptance of the grant by the Police Deparl-m�nt. P. Blanchette maved rec�ation to the City Council to ratify the Folice Departmerit's action in accepting grant fro�n Maine Justice Assistance Couneil. Seconded by G. Baldacci. Passed. , 4. Counci.l Order 94-271 - Appropriating $181,836 to be received frcan the Mainc� Depazt-�nt of Transportation Local Road Assistance Pr�gram During FY95 to the Capital Fund for Street Imprav+em�rits B�*~�tt explained that the atmunt is the current estimated frcen the NID(7r, but that final aatx�unt has not been received. This a�mmunt should be the TtL��*�� amount the City will receive. Tne funds will be used for the annual road reconstruction project. . P. Blanchette mav+ed rec�dation to �the City Coun�cil to apprave. Seconded by G. Baldacci. Passed. 5. Council Resolv+e 94-276 - S�pplemental Appropriation of Unanticipated and Unappropriated Revenues in the Police Deparnrient Barrett explained that due to m�re autsid,e assigrm�nts than was anticipated in the FY94 budget, the Police Dep�nt has had more expenses, which are offset by an i.ncrease in revenues. 2"his action will restore the budgeta.ry balance betweP_n. revenues and experuii.tures. P. Blaivchette maved rec�ndation to the City Council to apprav+�. Second+ed by G. Baldacci. Passed. 6. Counci.l Resolv�e 94-277 - Suppl�rental Appropriation of Unanticipated Revenues for Public Services Dep�tment - operations and Maintenance � Ring and Stockus explain,ed that due to the sev�xity of the winter weathex, the continued operation of th�e Kittredge Rpad landfill which was not budgeted, and on-g�oing problans with the skid-steer loader purchased one year agn, the Depart�nt requests the appropriation of $95,000 of the $125,000 in fees collected at the landfill. G. Baldacci question,ed where the $30,000 of r�v�nues collected will go? Quartararo responded the e�ocess revenues lapse to undesignated fund balan,ce, ther� is np carry forward of th�ese appropri.ations or rev�enues. G. Baldacci maved rec�ation to the City Council to apprave the resolve. Seconded by W. Cohen. Passed. 7. Council Resolv+e 94-278 - Suppl�ntal Appropriation of Unanticipated R�venue for Paym�.nt of Tipping Fees at PERC Barrett explain,ed that due to nx�re tonnage being carried by c�rcial haulers than was anticipated in the FY94 budget the e,xp�nses and revenues � hav+e exceed the budget. This action wil.l restore the budgetary balance between revenues and expenses for tipping fees. P. Blanchette mr�v+ed rec�ndation to City Council to appro�v�. Seconded by G. Baldacci. W. Cohen and J. Tyler abstain,ed due to conflict of interest. C. Popp�x sat in for C. Sullivan. Passed 4:0:1 Voting yes: G. Baldacci, P. Blanchette, C. Popper and D. Soucy • Voting No: Non�e AbstainisLg: W. Cohen Present not voting: J. Tyler 8. Council Order 94-279 - Transfer Agpmpriation fram Public Service to Capital Project -- B�awn/Prentiss Trails Quartararo expla:i.ned that this action will txansfex appropriation for • Public S�rvice Deparhrient to th,e capital pmject for th,e Srown/Prentiss Trails. Public SeYvices charged the e„x�nses against th,eir operating budget, and this action to transfer fiuiding to the appropriate project and then the e.xpenses will be transferred as well. W. Cohen maved rec�ation to th+e City Cauncil to approve. Seconded by G. Baldacci. Passed. 9. SRF Bonds - CSO projects Quartararo explained that the FY95 CSO groject total $2,576,500 ar� that the bond orcler is for $2,500,000. Due to ex,cess bo�d proceeds and othex appropriations f�can Sewer �nd capital pmjects the actual atmunt of borrawing sYwuld be reduced to the area of $1,300,000. Th,e plan is to auth,�rize th,e $2,500,000 in borrawing. Transfer other available resources to th+e CSO projects, apply for a bridge loan through the Bond bank, and then ��n�ntly bond the atmunt drawndawn f�cam the bridge loan n,ext spring. G. Baldacci questioned which is better for the ratepa.yexs -- borrawing the full aimunt or reducing the borm�aing l�y use of oth�r available resources? Ba.rrett and Quartararo responded that reducing the borrawing by use of available capital fun,ds wi.thin th,e Sewer Fund i.s better for the ratepay+Pxs. Quartararo also e�plain,ed that th+�r� will be an Order transferring recourse frcgn oth�r projects, and a Resolve to appropri.ate th,e funding for • the project authorized in May 1994. Zb facilitate establishing the budg+ets for these projects that resolv+e wauld be passed by waiving the second reading. W. Cohen mov+ed rec�rvdation to th+e City Cauncil to apprave the bond ord,�r for the FY95 CSO construction pmjects. Seconded by G. Baldacci. Passed. 10. Bids: a. Vehicle Parchase (Ccarm�uiity Dc�v+�logrient) Pellegrino presented rec�ndation to award lease pa�r�chase of 1993 Chevmlet Corsica to law biddQx Bean & Conquest, Bangor, Me for price of $9,999 payable in three annual instal]ments .of $3,333 in advance. Pr�vious vehicle was a 1983 with 60,000 miles which was sold for $1,050 at the auction of surplus property. W. Cohen questioned what Ccsr�rninity D�velopn�nt needs a v�hicle for and whether cost analysis was d,one between purchasing vehicle and the payment of mileage for use of �nplay+ee's private vehicle? If vehicle was not purchased, would Ccamainity Develogrierit have $10,000 to do oth�r pmgram ite�ns? Pellegrino responded that vehicle is used for inspections, especially for rehabilitation loans. Barrett responded that analysis of mileac�e has not be�n done. Ba.rrett also noted that the majority of vehicle usage is • �nplay+ees private vehicles, and the City pays 22 cents/mile which gnplayees object to since th,�y bear the additional cost of i.rL��ran,ce and the in�creased cost to ap�xate th+eir vehicle and reduced vehicle life. W. Coh�en maved to table it�n until analysis of paying mileage rather than punchasing vehicle, Seconded by P. Blanchette. Passed. b. Wet Waste Contain,er Bacfs (Aisport Depart;n�nt) Pellegrino presented rec�r�dation to award contxact for purchase of wet waste container bags to sole bidder Stone ContainQx Corporation of � Montvale, NJ at price of $537.75 pex thousand bags. Bags are used to disposal of airline waste, and are resold by the Airport at a significant markup. W. Cohen moved. award of contract for purchase of wet waste container bags to sole bidd,er Stone Containex Corporation of Nlontvale, NJ at price of $537.75 per thousand bags. Secon�d�ed by J. Tyler. Passed. c. Portable Air Ccarq�ressor (Public Services, Sc�x Division) Pellegrinc� presented recamiendation to aw�ard �►,�hase of air co�ripressor to law responsive bidder ParkQx Dann�r, Bangor, Me for alternate 185 cfm for price of $10,165. W. Cohen questioned haw often th�e ccanpressor is used, and why the bid price was law at $9,490 but the rec�ndation is an alterr�ate at $10,165? Perry explained. that co�ripressor is used sev+�xal tirnes a week during the s�r, and may be used sev�xal days in a raw. Besides Sewer Divi.sion, the Sign Division also uses. Nlotor Pool had 4 carq�ressors but g�ot rid of , 3. Naw there is only on+e corripressor. The alternative is rec�nd+ed because the law bid was for a 125 cfm gasoline paw�red cc8npressor; the alternate is for a 185 cfin (48� increase), is diesel pawered, can operate 2 tools, and i.s in-stock. � W. Cohen maved award of purchase of air coaripressor to law responsive bidder Parker Danner, Bang�or, Me for alternate 185 cfm for price of $10,165. Seconded by J. Tyler. Passed Pellegrino reported that auction of City surplus property grossed $117,762, 8� cost of sales will be n+etted aut. Mptor Pool approx. $106,000 Public Works approx. 3,000 Fire Depart. approx. 500 Ccanm. Dev. 1,050 Hass Park approx. 600 Airport approx. 6,600. Adjourned 5:59 p.m. John Quartararo Recording Secretary i _ _