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Home My WebLink About1993-06-16 Finance Committee Minutes � � Finance Ccanmittee � - - June 16, 1993 Minutes • Ccamtittee Me�ibers Present: R. Stone, Chair, D. Soucy, J. Saxl M. Frankel Council N1�nbers Present: None Staff Present: E. Barrett, J. Quartararo, J. Ring D. Pellegrino, M. Dyer, B. Shibles Others Present: Doug Clendenning, Fred Uardamis, Ned Porter F`rank Edta��ds (Orrinyton) Meeting was called to order at 7:30 a.m. 1. Request for Special Meeting of FirLnre Cce�mittee of June 30th at 7:30 � a.m. by Furchasing Agent for the Year End ItFsns. Pellegrino presented request for F�nanr.e Ccarmittee meeting to be held on June 30 for awa.rd. of bids and other year end work. M. Frankel questioned why there we.re itc�n.s to coame on the last day of the fiscal year, and why � they were not planned. R. Stone suggested allawing the appropri.ation to lapse on June 30 and hav� departtr�nts ccane back in next fiscal year and request reappropriation, or authorize carry over. D. Soucy agrec�d with � questioning late sukan.ission of bids, but due to the length of Finance Ccgnmittee agendas rec�nds going forward with the request. Consensus to schedule meeting June 30th at 7:30 a.m. 2 Lease Postage Machine -- Treasury Office Qua.rtararo presented it�n for leasing postage machine frcan Pitn�y Bc�ra�s for impraved efficiency in the treasury Office. R. Stone & M. Frankel responded that there is co�npetitor in Portland with better and more reliable e ,;�nent. J. Saxl maved. to hold it�m until June 30th. Seconded by D. Soucy. Passed 4:0. 3. City Clerk's Office -- Transfer of F�nds Quartararo presented request to transfer $2,500 frcan contingency to City Clerk's budget for i.nstallation of security glass for pmtection of doc�xits. This iteqn was discussed wh�n. Voter's Registxation windarnis wnx+� inGtalled. but action has not been taken. J. Saxl maved rec�ndation to City Counci.l to transfer $2,500 frcgn � • � � contingency to City Clerk's budget for installation of counter security , -w3ndaws. Seconded by D. Soucy Passed 4:0. • 4. Counci.l Resolve 93-304 " Appropriation to Credit Res�tiv+� �,ind" Quartararo presented. request to transfer $250,000 to credit reserve fund under Council Resolve 93-304. Excess revenues are in auto excise tax and state-revenue sharing. M. Frankel moved reccam�ndation to City Council to apprave Resolve 93-304. Seconded by J. Saxl. Passed 4:0. 5. Counci.l Order 93-305 " Cancelling the 1993 Harness Racing Nleet at Bass park Effective June 30, 1993" Quartararo distributed. consolidated. report of ineet to date based upon the daily reports f�can Bass Park. Reports are to be reconciled to accounting records and checked for accuracy. Avexage handle is $69,289; average ai ly expenses are $13,803; net additional inccane i.s $2,167 therefore daily losses avexage $3,987. Acc�nulated losses to June 13th are $31,898 and estimated for end of n�et are $104,000. Average handle wr�uld have to increase by $27,353 to mzk+e up for losses (approx. $96,600) . R. Stone requested Finance Director's rec�ndation for cont�nn;ng meet. Quartararo responded. that nUmbers indicate cont' ��ng losses but that policy decision for maintairLing meet is the council's which rnust detennine if the losses offset scarie other social or general econcanic gain. • Dy�r responded that Bass Park and racing participants will wr�rk to recaver the losses, but that he does not see a long-tenn change in harness racing. M. F`rankel indicated that racing is not what it used. to be. It is affected l�y the ecancanic times, ccxnpetition for gambling dollars and weather. If a business is mpved out of a location than there must be a plan to replace that business with another, i.e.: if stop racing the city must be ready to bring in concerts, craft fairs or other events to makeup for the loss of business. D. Soucy responded that finding replac�nt business for the racEway should not be the deciding factor on whether to discontinue racing. Vardamis ccamiented on racing during the fair in the �venings, where the extended m�et has been davn; or racing during the fair only. Dyer responded that handles fell during the fair. Traditional point of view is to follaw Blue Hi.].1, having sponsors without wac�xing. Business sponsors provided the purses th�reby reducing expenses. Clendenn:i.ng noted that managem�nt payroll of $2,928/day is lik,e paying 14 to 15 people $200/day. Questioned what the raceway was getting for that amr�unt of money. Dyer responded tha.t the apportiorunent plan is the same for a nurnber of years, and cavers the annual;ized cost of apportior�r�.nt aver the revenue producing races of the mset. � � � � � . - •C�endenning noted that hors�nen and others have made ccanmitments based upon the meet da.tes, and that stopping the meet on June 30th wc�uld cause a hardship and probl�ns for horsc�r�x�. and othexs. R. Stone responded that � the ccarmit�nent of the City Council is to the taxpa.yers. M. Frankel noted that mset is already in the hole $32,000, questioned whether the meet can be kept close to even through June 30. If trend closer to �ven by adding $1,000 to $1,500 through increaser r�venues or decreased. expenses then reex�ine city's position an June 28th. R. Ston,e responded. that if ineet can keep handle at $93,000 to $94,000 th�n he would support continued racing. M. Frankel noted that racing is continuing th-Cough June 30th anyway. Frank Edwards (Orrington) spoke that he runs several horses and is concerned about racing. Questioned pre-meet adverti.sing; business which contributed blankets did not receiv+e recognition; after Sunday's recorcls handle of $93,000 and new track record tv story was done because he conta.cted. tv sta.tion -- no one is contacting tv. Much could be done to increase handle if council deqnands a break even situation, but a break even can not be done this year. Clayton Smith has not ev�erything in hi.s power, but Edward.s questions ccermi-tment frcan other positions. The,re will be improv�nent over last year, but at the Feb. meeting the charge was for substantial imprav�nt not break even -- civic center and auditorium are not break even. Dyer responded that Owen Butler contacted the three tv sta.tions on Nlonday a.m. and WLBZ filmed and aired report on the 6 p.m. news that evening. Current advertising budg+et is $15.000 dawn frcan $37,000 last year and e advertising is radio and print. Attendance t1�.is year av+e. 756, last year 673. Period 88-91 ave. attendance was 722; therefore attendance is up without increase in advertising dollars. Advertising will not get people to an ev�nt they are not interested in -- he is not disappointed with advertising for this meet. Horsc�nari claimed they would sell 100 -150 blankets, to date they sold 13 blankets. No action was taken by the Ccarimittee. For the June 28th meeting R. Stone requested. updated incc�ne statc�rients to reflect depreciation and other costs. 6. Bids: a. Traffic Paint, Solvent and Glass Beads (Public Services, Police Parking Division and Airport Depa•rt�r�nts) M. Frankel moved awa-rd of bid as rec�nded. by th� Purchasing Agent. Seconded by D. Soucy. Passed 4:0. b. Lubricating Oils & C�eases (City Wide) M. Frankel mov�d. award of contract to lav bidder M. W. Sewall & Co., Bath, N1e for estimated costs of $21,518.12. Seconded by D. Soucy. Passed 4:0. • . � c. Paint Passenger Boarding Bridges (Airrnrt DepaL�tment) J. Saxl maved award of contract to law bidders Ryan & Sons Painting, � Leeds, Me for price of$4,850. Seconded. by D. Saucy. Passed 4:0. d. Ready Mix Concrete (Public Services Depart�ent) J. Saxl maved award of contract to law bidder, Sunrise Matexials, Orono, Me for price of $12,979.50. Seconded. by D. Saucy. Passed 4:0. e. Stainless Steel Wear Rin� (Wastewater Treatm�nt Plant) J. Saxl mavcd award of contract to law bidder Hisco, Inc., West Hartford, CT for price of $3,212. Seconded by D. Soucy. Passed 4:0. f. HVAC Syste�n RQxiavations (Police Station) Pellegrino explained that this is a re-award of contract to second law bidder, R. J. N1�rin, Inc., Old 7.bwn, me for price of $31,709. The initial awardee was The Holden Ccempany, Portland, Me for $26,456, but the ccanpany filed for banlmiptcy protection and can not perfor[n the contract. A perforn�ance bond was not secured because the value of th�e contract is less than $50,000. This action will ratify the awa�rd made by the City Manag�x under the Maine Jobs Bond Council Order which gave the City Managpx authority to do what was needed to get the projects done. • D. Soucy maved to ratify action of City Managnx in award. contract to the second law bidder, R. K. NSr�rin, Inc., Old Tawn, Me for price of $31,709. Seconded. by R. tone. Passed 4:0. D. Soucy maved. to c�o into E�r,ecutive Session to discuss a Worker's Co�npensation settle�nt. Seconded by M. Frankel. Passed 4:0. Into Executive Session at 8:40 a.m. Out of Executive Session at 8:45 a.m. J. Saxl movEd to go into Executive Session to discuss legal issues involving Bass Park Seconded by M. Frankel. Passed. 4:0. Into Executiv�e Session at 8:45 a.m. Out of Executive Session at 8:50 a.m. Nleeting adjourned at 8:50 a.m. Recordi.ng Secretary • �