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Home My WebLink About2022-08-22 22-289 ORDINANCE22-289 08/22/2022 CITY COUNCIL ACTION Council Meeting Date: August 8, 2022 Item No: 22-289 Responsible Dept: City Clerk Action Requested: Ordinance Map/Lot: N/A Title, Ordinance Amending Chapter 28, City Departments, Article 1, Administrative Services Department, Article VII, Finance Department, Article XV, Records Department Summary This Ordinance will amend the functions of three city departments. The first amendment moves the Insurance Division and the Safety and Environmental Division from the Finance Department to the Administrative Services Department. The second amendment moves the Central Services Department to the Finance Department and renames the Auditing Division to the Financial Services Division within the Finance Department. The third amendment moves the Treasury Division from the Finance Department to the Records Department. Renovation of the first floor of City Hall will combine the City Clerk and Treasury Division and will provide customers with the opportunity to conduct all their transactions at one window rather than going from one office to another. Committee Action Committee: Government Operations Committee Action: Staff Comments & Approvals City Manager Introduced for: First Reading and Referral Meeting Date: September 7, 2022 For: City Solicitor Against: Finance Director 22-289 08/22/2022 CITY COUNCIL ORDINANCE Date: August 8, 2022 Assigned to Councilor: Yacoubagha ORDINANCE, Amending Chapter 28, City Departments, Article I, Administrative Services Department, Article VII, Finance Department, Article XV, Records Department WHEREAS, the Treasury Division is currently under the supervision of the Finance Department; WHEREAS, the City is streamlining services to better serve the citizens of Bangor; WHEREAS, merging the Treasury Division with the Records Department will enable the City to provide combined services to the citizens of Bangor, WHEREAS, the Insurance Division and the Safety and Environmental Management Division are currently supervised by the Administrative Services Department, WHEREAS, the Central Services and the Financial Services Divisions are currently supervised by the Finance Department, and WHEREAS, the amendment would bring the City Code up-to-date with current City management. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BANGOR AS FOLLOWS, THAT Chapter 28 of the Code of the City of Bangor is amended as follows: Article I Administrative Services Department § 28-1 Establishment; divisions. There is hereby established an Administrative Services Department for the City of Bangor. This Department shall consist of the Human Resources and Labor Relations.••, •�c;,sion•. ., t F ,Ahe•••••)C;,r;�,�»urance••••, ,�c;,sion� the and Er�vironmentaN Dana ement Divi»ion, and Bus Divisions. A. Human Resources and Labor Relations Division. The Human Resources and Labor Relations Division shall be responsible for providing all human resources services, including maintenance of the City's Personnel Rules and Regulations and Classification and Compensation Plan, as well as all functions associated with labor relations and collective bargaining. B. . .. •.. :, ... t. •.,rat. . •.. ,. pfiflU .n............ ( 1rIsurance Division. brie insurance Division shall administer all functions and duties necessa.[ to rudentl rotect the ;.it from identified fir�anciaN rig»k�» aria»in from the ................. 22-289 08/22/2022 C. Safely anc FE yJr.onmentaN l` ana ement Division. N�he Safe and Environmental NVNanaggrnent Division shall ....................................................................�".............................................................................................................................................................................g................................................................................................................................................. ads' Nr�N »ter all fur�ctNon»and duties Nr' o�»ed b Naw and re uNation for the administration of the CNt ............................................................................................................................................................................................................................................................g...........................................................................................................................g........................................................................................................................................................................................................................................................................ ............... workers' com ens»atNon ro ram Nricludir� all necessar and dui authorized educational and reventive ..........................................................................................N..............................................................g.................................................................................... ro ramp».r'� accNtNon tN�N» NNvN»Non»hall accre»» com Hance of Ot de artments anc erg»onr'�eN w'Nth ................. work Nace»afet anc envNronmentaN com NNance Naw» and re uNatNons. C'.[).... Bus Division. The Bus Division shall be responsible for operating the City's bus system. Article VII Finance Department § 28-22 Establishment. There is hereby established a Finance Department for the City of Bangor. This Department shall consist of the Director of Finance, s , N tie vi , the Information Services Division, the- In-siura-Fwee43Av4sjenT1he.... ... .., N vi " :r e n.�........., has nisi a City Hall ,Y;,�i0n.. the Central Services Division and the Ault § 28-23 Finance Director. There is herebyauthorized and established the position of Finance Director, ,N,;s..o;(,g,,,,,,b..e0, , r.-Ias....... p � . � N�rr,�»ure,i;to be appointed by the City Manager, subject to confirmation by the City Council, in accordance with Article ;I° Section 1(b) of the City Charter. The Finance Director shall have control and supervision over all employees assigned to the Department, subject to the general supervision of the City Manager. te...... .., PAf ecief i .. ,e w e. .. in a. f.... .., erathe ra- ... sae-... e .pe. ......::::i.:.: .... r ...' ens:. .. . ......, . e i .., a.o ..a......a.s.....:t.h.e........:... He e . .. Fine. ..... . 22-289 08/22/2022 a5-29epe 4ie �q7-c�'- �the--Gtty C 'e-Reetef-7h-a4- h 'Fa He el)efrytif)fK,-.afw4-,F.4i+p4eotflexi-f�f-t: -e x C the gef a. fkJJ-t�� pfeeedtte','� �--e qUtFeffW.'F �5� efee4dgeg-ef the-affffiid4- .... ...... and4�ecFedb'en Px,1paft-ffiffiL; Pu43�c § 28-261.4.1 A-ud4kig ]Eiin. a iin. c..1i a.11 S.21r...vJ1i.c& s Division. There is hereby established a division of the Finance Department to be known as the "Au4�L+mjEJ Services Division" which shall perform all functions as irnpQjsed b ses of cash ...................................................... ................ Cana ...'n.. cenLra a�Xg.g.!21[n 1 system of the Cit and Lho... nrnrgc�5ang maintenance and r Dortir as may be ......................................... ... ....... delegated by the Finance Director., Ft4pffH444ie'� A Auditor. There is hereby authorized and established the position of Auditor, also to be known as "Deputy Finance Director (Audk4f�g)", to be appointed by the EAy-Ma-ffagefE i r]. a nQJ r..e..c t..o r., subject to confirmation by the City n-e4l.A a n a..921, in accordance with Article V.+T--',;ec b.eff4.ff-)- . ...... t . ....... ..... ..... ..... ..... ion 1(t)-of ...... .......................... ........ the City Charter. The Auditor shall have control and supervision of the operations and employees of the -A--u-(h-;6ffg-Financial Services Division, subject to the general supervision of the Finance Director. B. Other duties and responsibilities. The Auditor shall perform such other duties and assume such other responsibilities as may be required by the Finance Director or as may be imposed by law. § 28-2 Information Services Division. § 28-286— t4e4aw4ef4h _hall Dwision. ...Fhe Cjty_Ua_11 Dwision is M. gj2nsible for, the ouer—d—t�—o—n--d—n—d—r—nd—i—ri—to—.n—d—nc—o.--of—t—h—e—C—,i—ty—H—d—l1--fd—c—�li—L�L .... ...................................................................................................... �.te-fftwlpfft"-retect4he 22-289 08/22/2022 §23.:27 Central Services Division. ............................................................................................................................................................................................ Me Central Services Division s all be r - s onsi.ble for. iding fj.!!.p c t ........... rintir�iand Dublishin services. 12EgyL-- �j a i n .............................................................................................................................................................................................................. ................ ................. ..... 2'. P ........................... .................... .................... ........... ....... Article XV Records Department § 28-66 Establishment. In accordance with Article V; 1" [,Sectlioin 2f of the City Charter, there is hereby establishec Records Department l"' i s D p h e a.['trnent shall consist of the CV C�Ierk D oaartrn�ent aan�djthe Freasu �rnivi �sion ................................................ ............................................................................................................................................................................. ....... :: .......... � _�" I '.. Division. .... . ........................................................ "'E'i e r..e i..s l.'i e r e.. t to be known as the ""Freasury.D.J.v i sj..o n ... ... ........ w ti. i c h b.afl p p .Zf2E!' all functions irnp D ........................................................................................ ................ A. Fax Collector. Fhere is hereb authorized and established the Collector also to be ................................. .................................................................................................................................... ..... p ..... ..... ........ y Q�ition of Fax Colle .......... ... ........ ......... . ........................................................................................................................................................................................... ....................... ..................................................................................................................................... ..... . known as ".D,,,p Nect to confirmation by the CA I antirter. Me Fax Collector shall have control and s up yations and em loyE�es of the Freasury )ivision sub... t to the ........................................................................... ............... .. [y.i.5 iQ n o the e _[ ................................................. . ...................................................................... gLnerdl supervisgn of the City Clerk. I..B .. ................... Ea x C.Q.1.1 e.c. LiQ r]. P r.'.Q.ged u r.es. �n addition to all other p :-.2 .1 Effj e nts p d d ................................................................................................................... ................ ..................................... ..... Mggq9.[P . ..... �.!2� .�..qgj r ........... m e ...................... ..... Egy.i ........... e ............... j2E �25 MY t�2 P�»;� D!J,b.ff i bE C� i t Ils for, taxes be innin !L.ith the yp�.E j..q shall be accorn of . .. ..... ZE . ............. ........................ . .......................................................................................................... tL2 �'�j i r.] d i but not limited to the follow,ir, : Police D Fire De Dartment Parks and . . . . . ..... ..... ..... .. . . Recreation .......... ?. Elm.g2 . . ...... Eublic Works DeDartment de c un taxes and education. ..................................................................................................... ............ Q ................ iY ................................................................................................................................................. C .. . .............. 01 h e r d u U.'is. an r. s onsibilities as ma b,,. e Qjy CIP sed by aw. ...... ................ ...... ..... ..... ..... q P gj r d lb? �.[k g.[ i r'n ggL_ _L_ 2 P .......................................................................................... .................... y ........ . ..... P� ......................... ... ................ § 28-69-Z 0 Records retention. Additions are underlined, deletions StFL]e'( thFeuo- IN CITY COUNCIL AUGUST 22, 2022 COrd 22-289 First Reading and Referral to Government Operations Committee Meeting of September 7, 2022 CITY CLERK IN CITY COUNCIL SEPTEMBER 12, 2022 COrd 22-289 Motion made and seconded for Passage Vote: 8 – 0 Councilors Voting Yes: Davitt, Hawes, Leonard, Schaefer, Sprague, Tremble, Yacoubagha, Fournier Councilors Voting No: None Passed CITY CLERK