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HomeMy WebLinkAbout1974-09-23 288 AB ORDERIntroduced by Councilor Brountas, September 23, 1976 _ CITY OF BANGOR (TITLE.) (DCD£Cp Piovtdmg for the Amendment of the, Bangor City Charter Financial Provisions By the City ConellE of the City of Belpre. ORDRRM S�SGi WHERE -45, the Bangor City Council, by adoption of thin Order, does hereby determine and declare that amendment of the Bangor City Charter is desirable and necessary, and in the beat interests of the Inhabitants of the City of Bangor, for purposes of providing for Increased efficiency and flexibility in the admLnL- stratlon of the financial affairs of said City, WOW, THEREFORE, By the City Council of the City of Bangor: ORDERED, THAT the City Clerk is hereby authorized and directed, pursuant to 30 M.R.S.A. 091911 at seq., as amended, to provide for published notice and hearing, said hearing to be held at 8:00 p.m. on October 3, 1974, in the City Council Chambers, for the purposes of considering the proposed amendment to the Bangor City Charter, the text of the proposed amendment and a brief explanation thereof being as follows: (1) That Article V, Section 1 of the Bangor City Charter is hereby amended to read as follows: SEC. 1. Tftlea and appointment. There shall be the following administrative officers and boards: (a) The following officers and boards aha1L be appointed by ballot by a majority vote of the members of the City Council: City Manage[ City Clerk, City Solicitor, Qiry-Aedirez-Pxeaeeeee-sad-Pax-Qekkeeeee, Members of the Board of Assessors, Trustees of the Water District, Civil Service Commissioners, sSharduch member of the Shard of Registration, o a Registrar as provided under the laws ofthe State of Maine, Trustees of Sophia Rirstein Student Fund and Trustees of the Hersey Fund. (b) The heads of the all fekkewtag departments except those positions enumerated in Sec. 1 fa) goals ahall be appointed by the City Manager, subject to throttles tion by the City Council: Pab4 to-Herka s-E4eeer fea4.-Pekiee [-Fieq 61Ey-Haap€Eakv-HealEF r -mad fee l r-Eaepeatf aar-Wek€are-aad -al k -error -depaENeRb Reads - or -aiiiee -xreae,-pasit -coy-€rem-time-t a -time -be -exeated-by-exd}as and t- eepe-as-mare in-eehexaiaeppemided p -*pen- enda tion -of -Ere-Reads-of ehe}eCdepaeEmeeeay-all - fnee-off fears end -employees All other employees of the City shell be appointed by the Mads of the applicable departments subject ton confirmation by the City Manager, and subject further to s such personnel rules and regulations a any be adopted by the City Council from [lure to time. (2) Thet Article VL Sections 1 through 11, inclusive. be amended to read as follows ; SBC. 1. Accounts and records. Accounts shall be kept by the and}rex City disposed nc Fin a Di[ecto[, showing the financial - transactions of all departure ate of the city.Faem-€toe-a kF aaeh-eeeeaats-srekk be-pxevee}bei-by-Epe-sed}Eery-xkER-Eqe-apprevak-e€-Epe-e }Ey-manager. The e}Ey a*d}eee-matagex Finance Director shall have the authority and shall be required to: (a) Supervise and be responsible for the disbursement of all moneys and have control over all expenditures to ensure that the budget appropriations are not exceeded; (b) Maintain a general accounting system for the city government and each of Its offices, departments aM agencies; keep books for and exercise financial budgetary control w each office, department and agency; keep I eparate accouuts for the Items r of apprpr Cation coatalued ilvehe city budget, each of which accounts shall show theamount of tie appropriation, thea unto paid therefrom, the unpaid obligations against it and the unencumbered balance, requirereports of receipts and disbursements from each receiving and spending agencyofthe city government to be made daily or at such e intervals as he may deem expedient; (c) Submit to the Council through the city manager a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the city; (d) Prepare for the city manager, as of the end of each fiscal year, a complete financial statement and report; (e) Appr we all proposed expenditures; unless he shall certify that there is a unencumbered balance of appropriation and available funds, no appropriationshallbe encumbered and no expenditure shall be made; (f) The Finance Director shall have and perform for the City of Senator all of the powers add duties imposed by law upon municipal treasurers. For purposes of this article, one or more of the functions of the Finance Director may be delegated t more deputy firm a dixec o be appointed by the city manager and subject to confirmation by the City Council. SEC. 2. Annual audit. All the accounts of the city shall be audited annually by a certified publics[untant to be chosen by the City Council, or by an accountant assigned by the state auditor. SEC. 3. Additional appropriations. Appropriations in addition to those contained in the budget shall be made only if the aai4ber Finance Director certifies that them is available general fund cash surplus sufficient to meet such appropriations. SEC. 4. Budget. (a) The fiscal year of the city government shall be the same as the calendar year. (b) Not later than the first Monday in Ferembee December, the city pager shall submit to the Council an annual current expense budget which shall be a complete financial plan. (c) The annual budget shall contain: (1) anestimate of all revenue a ash receipts anticipated from a other than the tax levy for the ensuing r fiscal year; (2) an estimate of thegeneral fund Cash surplus or cash deficit at the end of the current fiscal year; (3) the estimated expenditures necessary for the operation of the several departments, offices and agencies of the city; (4) debt service requirements for the a ing fiscal year; (5) a est box to of the som required tot be raised by the tax levy for the ensuing fiscal year; and (6) a balanced relationship between the total estimated expenditures and the total anticipated revenue an ash receipts taking i account the estimated general fund ash surplus o cash deficit a the end of[the c t fiscal year. All estimates shall be in detail showing r sources s by a andexpenditures by organizationshowingn unitsfunctions and objet a ofexpenditure. The budget shall be s arranged a o show comparative figures for receipts and expenditures for the current and next preceding fiscal years. (d) The budget shall be accompanied by a budget message which saw LI contain the recommendations of the city manager concerning the fiscal policy of the city, a description of the important features and major increases or decreases in the proposed budget and summary statements of the budget according to principal sources of revenue and the main Dealings ofexpenditure. (e) The city manager shall have printed sufficient copies of the budget and the budget message for the use of the Council and the public. The budget and the budget message shalt be a public record. SEC. 5. Budget changes. The Council may insert new items of expenditure or may increase, decrease,tike items of expenditure, except that n item of appropriation for debt service shall be reduced. The Council shell not alter the city manager's estimate of receipts except that any increases or decreases in expenditure item shell be fully reflected by increasing or decreasing the amount squired to be raised by tax levy in the ensuing year. 0 SEC. 6. Transfers. The city manager may at any time transfer any unencumbered appropriation balance or portion thereof from o clasalfi- ration of expenditure to another within the Sam department, office oragency. At the request of the city manager, the Council my by order transfer any unencumbered appropriation balance or portion thereof from one department, office or agency to another. SEC. I. Borrowing. The borrowing of money bymd for the city shall be kimteed-as-ee-€sea-asd-parpeee-by-the -pre -of-hetes on 8-asd-eeeE4ex-kB-eE-areteke-6-ef-Ehte-epapeer __�pge- red4e-eE-lhe ashy-snackl eonly. Shoed -credit 4ed thedCity-shaleerpbealustefar municipal purposes 1, as The credit of the City shall in n r be loaned to e individual, oc is [f on or corporation. SEC. S. Ieaue of bonds and notes. Money my be borrowed, within the limitation fixed by the constitution and statutes of the state now or hereafter applying to said Bangor, by the issue and sale of bonds o notes pledged on the credit of the city, the proceeds to be used for the payment ef-tndebtedseae-ef-Epe-efEy-e s<!ed for the acquisition of land or interests i land, the construction and equipment of buildings and other permanent public improvements, the purchase of equipment, and the payment o refunding of bonds, notes and certificates of indebtedness previoualy issued , or for any other purposes for which municipalities a r hereafter may be au[FOT ized tm bor money by general law.nrNO order providing for borrowing hereunder shall be r passed without public notice of the same being given by posting such notice in two or me public places in the City of Bangor and by publishing the same at least on wspapers published in said Bangor, such publication tobeone less than ten days before final action by the City Couro it; n Shall any order pray iding for borrowing hereunder be passed except on the affirmative vote of at Least two-thirds of all the members of the City Council. Any order providing for borrowing hereunder may be amended without further public notice, provided the amount of the borrowing under such order is not thereby ins Every i of bonds shall be payable within a fixed term of years; If said bonds are issued i c payment of indebtedness incurred for a public Improvement the termof such bonds shall not exceed the estimated period of utility of said improvement, but the declaration of the City Council embodied in the order authorizing the issue shall be conclusive determination of the estimated period of utility thereof; and the term within which all bonds shall be made payable shall in no case exceed 30 years. Bonds issued shall be mace payable as pertains t principal in ual serial installments which shall be equal, except that the last installment may be of Lesser amount than the previous installments and interest shall be made payable a - ually. Notes issued for improvements may be made payable in unequal installme s but annual installment shall be Seas than one-tenth of the total amount o£ the issue; provided, however, that x the whole o any part of any issue of boards or my be made callable before maturity by appropriate recital in the order.. authorizing the borrowing. Every order for the issue of bonds o except notes issued i connection with r tutee ex ar n a tax levy Liars a year of a in section es of this article shell provide for e tax levy for installment of a ant necessary t the st thea of the each x n amo ecese a meet ann ant aerial be include[ of principal and thea aye i thereon; and such ante shebe included in the [ex levy for each year until interest deb[ is extinguished. BEC. 9. Repealed. SEC. 10. Temporary loans. Money may be borrowed is anticipation of receipts from taxes during any fists year, but the aggregate amount of such loans outstanding at any one time shall notexceed eighty percent n of the received from taxes during the preceding fiscal year. Ali such loans shall be paid within the year out of x eipts from taxes for the fiscal year in ow a which said lmade.Money wyw be borrowed i anticipation of money to be received fromthe sale of bonds Co be issued, in ca such bard w issue has been authorised. All such lns shall be paid within six months after completion and acceptance of the improvement for which the bonds were authorized. SEC. 11. payments. Money shall be paid out only on warrants on the City Treasury issued by the Finance Direct or aedkeer-ee-depeey -endless, and countersigned by Che-e4EY'maaeger road a member of the City Council to be designated from time to time by said: City Council: provided, however, that n the matter of payrolls, the signature of the stay-eed4Eae-ex-0epnEy-and kEer eiey-manager Finance Director shall be sufficient. The dud}ser-ee-depssy-axdztex eity-marager Bizarre Director shell examine all payrolls, bills and other claims and demands against the city, and shall issue no warrant for payment until he finds that the claim is in proper form, correctly computed, duly certified and legally due and payable. The aa44eae Finance Director may require any claimant to make oath to the validity of his chain, may investigate any claim, and for such purpose or purposes may examine witnesses under oath. Zee AN IN CITY COUNCIL O R D E R September 23, 1974 Passed. Title, l y,y Prov. for Amend. of6an9er City CLart er . ....................... Financial provision$ Inr c and filed Councilman RE:CFIVFD MA YEP 19 PK 3'.1 CITY CLERK'S OrFICE CRY RF Rps0,nq 'N HE