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Home My WebLink About2021-10-25 21-376 OrderCITY COUNCIL ACTION Council Meeting Date: Item No: Responsible Dept: Requested Action: Summary Committee Action Meeting Date: For: Against: City Manager City Solicitor Finance Director Map/Lot: Introduced for: Order Committee: Action: Staff Comments & Approvals Date: Item No: Assigned to Councilor: 21-376 OCTOBER 25, 2021 WCC IDsin Grant Budget Please use the template provided below to describe how your team plans to spend the $25,000 for the Design Grant award. You may add rows as needed to depict your complete budget. The total should add to $25,000. Teams that demonstrate the need to make revisions will be given the opportunity to amend their budget during the design phase. Any revisions more than 10% of a line item should request approval from the FRBB. At the conclusion of the design phase teams will be asked to submit a completed expense report that itemizes actual costs, including payee, description of cost, and amount. Example Budget: Budget Explanation Total Category Staffing 1 P/T facilitator/coordinator estimated at 10 hours a week for 6- $14,000 months Consultants Consultant to work with team on racial equity and inclusion issues $2,500 Stipends Stipends and other costs for community engagement and outreach, $7,000 plus small disbursement to core team members for participation Food, Meeting, Food/meeting expenses, core team travel reimbursement to/from $1,000 and Travel design phase meetings Other Grant writing $500 Total Budgeted $25,000 Costs (should add to $25,000) 21-376 OCTOBER 25, 2021 Working Communities Challenge — Maine Design Grant Agreement 2021 Grantee /organization and city/region name: Greater Bangor Working Communities Challenge, fiscal agent = City of Bangor, Maine Contact name: Tanya Emery Phone #: 207-992-4280 E-mail: tanya.emery@bangormaine.gov Approval date: April 1, 2021 Grant Amount: $25,000 Purpose: The Federal Reserve Bank of Boston ("FRBB") and the Grantee are entering into this Agreement to fund the Working Communities Challenge ("WCC") design grant proposal and WCC staff approved -budget attached as Appendix 1. These documents describe the Grantee's organization and the project the Grantee desires to implement (hereinafter, the "Project"). The FRBB has relied on the representations and statements in these documents. Reports and payments: 1. The design grant is for one lump sum of $25,000, payable in advance. 2. The $25,000 design grant will be transmitted to the grantee by B1ueHub Capital, the fiscal agent for WCC, no later than 30 days of FRBB receiving this signed design grant agreement. A wrap-up report, summarizing the use of the design grant award and specifying in detail how the funds were spent, shall be submitted with the WCC implementation grant proposal. If grantee does not submit an implementation grant proposal, grantee shall submit a separate wrap-up report summarizing the use of the design grant award, specifying how the funds were spent, and explaining why the grantee did not submit an implementation grant proposal. 4. These wrap-up reports shall include financial and program information in a format to be prescribed by the FRBB. 5. Grantee further acknowledges that the grant funds will be expended as specifically itemized line by line in the approved budget. Transfers between line items of the approved budget in excess of 10% of the total grant amount (i.e., in excess of $1,500) must be approved by the FRBB. 6. Provisions Binding on Sub -Grantees: With respect to any part of the Project that is to be carried out by Sub -Grantees, Grantee shall require the Sub -Grantee to be bound by the terms of Paragraphs 6, 7, 8, 9, 10, 11, 12, and 13 of this Grant Agreement. 7. Cooperation with Evaluators: Grantee agrees to cooperate with evaluators retained by the FRBB. Cooperation with the evaluators may include responding to surveys before and after participation in the design phase sessions. 8. Participation in Design Phase Sessions: Grantee, agrees to participate in, and encourage team members to participate in, design phase sessions to promote sharing of relevant knowledge and to build capacity of participant teams to achieve Project goals. 9. Books and Records: Grantee shall maintain an accurate record of the grant received and all expenses incurred under this design grant, and retain such books and records for at least six (6) years after completion of the use of this grant. Furthermore, at the request of the FRBB, Grantee shall permit reasonable access to its files, records and personnel by the FRBB (or its designated representatives) for the purpose of making financial audits, evaluations or verifications, program evaluations, or other verifications concerning this grant as the FRBB deems necessary. FRBB is hereby authorized to conduct an audit of Grantee's books and records relative to the expenditure of WCC funds, and Grantee shall cooperate fully with any such audit authorized or conducted by FRBB. IO.Notice of changes. Grantee shall notify FRBB immediately of any change in Grantee's status, personnel, or funding that may impair the ability of Grantee to fulfill its obligations under this Agreement. 11. Prohibited uses. Grantee shall not use any portion of the funds granted herein, or any income therefrom, to undertake any activity for any purpose other those specified in Grantee's Working Communities Challenge design grant application: a. To cause any private gain or improper private benefit to occur; b. To make any substantial attempt to influence legislation, including the publishing or distribution of any statements in support of or opposition to pending legislation; c. To influence in any nation or other political unit the outcome of any election for or against any candidate for public office; d. To violate any U.S. law including but not limited to laws prohibiting the support of terrori sm. 2 12. Remedies. In the event that Grantee violates or fails to carry out any provision of this Agreement, FRBB may refuse to make any further grant payments to Grantee, and FRBB may demand the return of all or part of the unexpended grant funds, which the Grantee shall immediately repay to the fiscal agent for WCC. 13. Publicity. Grantee will allow the FRBB to review and approve the text of any proposed publicity concerning this grant prior to its release. 14. Modification: This agreement sets forth all terms of the design grant and replaces all prior understandings and agreements. Any modification or amendment will be made only in writing signed by an authorized officer of Grantee and of the FRBB. 15. Applicable Law: This agreement will be construed in accordance with the laws of the United States, and in the absence of controlling law, the law of the Commonwealth of Massachusetts. The undersigned authorized representatives agree to this Agreement on behalf of their respective organizations. Name: Debbie Laurie Position: Interim City Manager Organization: City of Bangor 3 Federal Reserve Bank of Boston Anna Steiger Vice President Federal Reserve Bank of Boston IN CITY COUNCIL OCTOBER 25,2021 CO 21-376 Passed CI Y CLERK