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Home My WebLink About1976-09-27 368 AD ORDER]88 ie Introduced by Councilor Soucy, September 27, 1976 -CITY OF BANGOR (FITLE.) orb", -Authorizing Acting City Manager to Enter into Agreement _w}th. Me4cs]Y & Fddyi Inc,. �. Facilities Planning Study._... BY the Gary ComW 0(646 City ofBaaeor: ORDERED. THAT WHEREAS, Public Law 92-500 requires that all municipal- ities undertake a Facilities Planning Study of sewerage systema, and WHEREAS, the City 'Council has previously authorized Metcalf & Eddy, Inc. to undertake Certain phases of said Study, including the first phase which is the preparation of a Plan of Study, NOW THEREFORE, be ¢t _ ORDERED, that the Acting City Manager be and hereby is authorized to enter into the attached Agreement with Metcalf & Eddy, Inc. of Roston to complete the Facilities Planning Study, and be it further ORDERED, that the'sum of $8,820.00 be transferred from the Reserve for Future Construction - Sewer Finl to cover the local .cost of said Study. STATEMEMT OF PACT: The entire coat of theFacilities Planning Study is $88,201.00, of which the Federal Government has awarded agrant of ?5%, or $669150.00. The State will pay 15%, or $13,230.00, with the remaining 10% to be paid by the City. This Study is a prerequisite to. any further funding for interceptor sewer or sewage treatment facilities, and must be completed within specified time schedules. IN CITY COUNCIL 368 At 5 ptembet 2], 1976 Passed ORDER cxxr c Titled n,e RECEIVED aycn�i:ieS Acting City M ages to •aet•.er =iy CITY OF BANGOR - • CITY CLEWS OFFICE into A ezoilicies N tT Metcalf 6 FXId q�a.......�.......... . _ Y,..��., ,is sea is rn a is plala�r.iny sc,.dy Introdnd d and�t'ile O / Co r 1 368 As City of Bangor, Maine Facilities Plan C230154 01 Approx. Estimated Date of Protect Tasks Cost Completion I. Supplemental Analysis of Sewerage System $ 30500 Jan., 1977- II. Wastewater Treatment Alternatives 1. 1. Quantification and Characterization of Waste Load $ 6,250 Nov., 1976 2. Evaluation of Existing Facilities $ 2,480 Oct., '1976 3. Alternative Waste Treatment Systems $ 8,020 Feb., 1977 4. Selected Treatment system $ 3,710 April, 1977 5. Prepare Final Report $ 42540 June, '1977 III. Environmental Assessment 1. Envinonmental Issues $ 4,750 March, 1977 2. Report Preparation $ 3,750 June, 1977 TOTAL $37,000 AGREEMENT BETWEEN CITY OF BANGOR, MAINE AND METCALF A EDDY, INC. FOR PROFESSIONAL SERVICES THIS AGREEMENT, made this -day of 1976, by and between the City. of Bangor, Maine, acting herein by and through its City Manager who Is duly authorised so to act, hereinafter called the City, and. Metcalf A Eddy, Inc., with offices at 50 Staniferd Street, Boston, Massachusetts, hereinafter called the Engineer. WITNESSETH, for the considerations hereinafter set forth, the parties hereto agree as follows: ARTICLE 1 - ENGAGEMENT OF ME ENGINEER The City hereby engages the Engineer and the Engineer hereby accepts :the engagement to perform certain engineering services in connection with developing a 201 Facilities Plan in accordance with the plan of study approved by EPA; hereinafter called the Project. ARTICLE 2 - SERVICES OF THE ENGINEER 2.1 General 2.1.1 The Engineer will perform professional services in connection with the Project as hereinafter stated. 2.1.2 The Engineer will serve as the City's professional engineering representative In those phases of the Project to which this Agreement applies and will give aultationand advice to the City during the performance of his services. 2.1.3 The Engineer will consult with the Federal, State., City and other regulatory officials toagreeand define the requirements of the Project. 2.1.4 Me Engineer's services specifically exclude the following: ' a. Infiltration/Inflow Analysis b. Sewer System Evaluation Survey c. Facility planning servicesconcerning the towns of Hampden and Veazle. d. Consideration of alternative alignments for the Penobscot East Interceptor Extension. e. Consideration of alternative sites for the treatment plant upgrading. -2- 2.2 Suonlemental Analvais of Seweraee Svstem 2.2.1 Collect and review all available existing maps, planning and engineering reports concerning the Penobscot East Interceptor Extension gravity alternative route between the railroad and river shoreline. 2.2.2 Collect and review all available data concerning the possible inclusion of sewage flows from the Town of Veazie in the Bangor system. 2.2.3 Delineate the limits of service area added to the Bangor system resulting from an interceptor extension to Veazie. 2.2.4 Evaluate the Penobscot East Interceptor Extension gravity alternative route. 2.2.5 Evaluate the possible inclusion of Veasle's flows on the Bangor treatment system. 2.3 Wastewater Treatment Alternatives 2.3.1 Consult with state and federal regulatory authorities to establish wastewater effluent standards based on minimum treatment requirements or waste load allocations where receiving water quality is limiting. 2.3.2 Collect data relative to land use, population, water consumption, wastewater flows and characteristics, industries and large water users to determine the nature and distribution of the current loading. 2.33 Project future population growth, land use, and pop- ulation densities and estimate future flows and waste loads over an appropriate design period. 2.3.4 Review and modify as required the sewerage system plan and service areas. 2.3.5 Evaluate the existing wastewater treatment plant with regard to physical condition and operating problems. 2.3.6 Identify and screen the feasible treatment alternatives capable of achieving the effluent criteria established by the State and EPA. This identification will include consideration of: a. treatment and discharge to receiving waters b. treatment and reuse C. land application -3- 2.3.7 Evaluate the feasible treatment alternatives through a cost effectiveness analysis. 2.3.8 Evaluate composting as a sludge disposal alternate. 2.3.9 Develop and evaluate an alternative to the present method of septic tank pump -out disposal. 2.3.10 Select and recommend a wastewater 'treatment and disposal plan. Develop basic design data, construction costs, em annual operation and maintenance costs, and the environmental .assessment for the selected plan. -2,3:11 Develop implementationand management arrangements for the proposed plan. 2.3.12 Discuss the various methods of financing the proposed facilities, including state and federal grants. 2.4 Environmental Assessment 2.4.1. Based on readily available data, prepare a description' of the existing environment along the interceptor, at the treatment plant site and at the septage disposal site. This information would be used in the process of formulating the facilities plan and in assessing the environmental impact of the proposed plan. 2.4.2 Determine significant areas which would be considered environmentally sensitive including both developed and undeveloped areas. 2.4.3 Determine the significant environmental impacts for the selected plan, both beneficial andadverse, along the interceptor route, at the treatment plant site and at the septage disposal site, including socio-economic impacts, land -use impacts and impacts on the natural environment. 'Both short-term (during construction) and long-term impacts would be considered. 2.4.4 Evaluate the no -build alternative and its significant im- pacts. 2.4.5 Determine the relationship between local short-term usage of man's environment and the maintenance and enhancement of long-term productivity. 2.4.6. Identify irreversible or irretrievable commitment of resources. 2.4.7 Prepare a report for one public hearing. -4- 2.4.8 Attend one (1) public hearing on the environmental assessment report. 2.4.9 Based on the outcome of the public hearing issue a completed environmental assessment including responses to questions which can be answered within the context of this scope and the limitations stated below. 2.4.10 The Engineer's services specifically excludes the following from consideration in the Environmental Assessment: a. Consideration of the environmental impacts associated with effluent disposal alternatives other than the selected plan. b. Consideration of alternative sites other than those selected for treatment plant expansion and septage handling facility. -c. Consideration of alternative alignments for interceptor routes. d. Consideration of any secondary impacts associated with the underdeveloped portions of new service areas. e. Consideration oftreatment sludge disposal or any marketing of this treatment by product. f. Consideration of any regional alternative Wastewater treatment or disposal possibilities. We will not consider the impacts of any provision of sewers beyond the Bangor City limits. g. If a particular environmental effect becomes very significant and/or controversial, in depth or detailed environmental study and analysis, including possible soil testing (particularly in regard to effluent disposal), aquatic life studies (particularly with regard to the "Bangor Pool" on the Penobscot River and the interceptor filling), etc., may be required. If such studies become necessary, it is understood that an additional, mutually agreed upon, fee would be authorized. 2.5 Other Services 2.5.1 Prepare and submit a draft report for review by the City and appropriate state and federal regulatory agencies. 2.5.2 Furnish 25 copies of the final 'report upon completion of the review. -5- ARTICLE 3 - RESPONSIBILITIES OF THE CITY The City, without cost to the Engineer, will: 3.1 Place at the disposal of the Engineer all available information pertinent to the Project upon which the Engineer can rely, Including previous reports and any other data relative to the Project. 3.2 Provide access to and make all provisions for the Engineer to enter upon public and private lands as required for the Engineer to perform his work under this Agreement. 3.3 Designate in writing a person to act as the City's represen- tative with respect to the work to be performed under this Agreement, such person to have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to the work covered by this Agreement. 3.4 Furnish the Engineer all needed property, boundary and right- of-way surveys. ARTICLE 4 - PERIOD OF SERVICE 4.1 Upon the return of this Agreement to the Engineer, signed by the parties hereto and approval of the Plan of Study by State and Federal agencies, the Engineer will begin his services promptly and will prosecute them diligently so as to complete the services as rapidly as the needs may require and the conditions may permit. 4.2 The Engineer shall not be responsible for any delays in the performance of his services hereunder soused by strikes, action of the elements, acts of any government, civil dis- turbances, delays of the City in supplying information and in reviewing material submitted by the Engineer or any other cause beyond his reasonable control, or for the expenses or con- sequences arising from such delays. ARTICLE 5 - PAYMENTS TO THE ENGINEER 5.1 For the services performed under Articles 2.2, 2.3 and 2.4, the City will pay the Engineer, monthly as charges accrue, on a cost plus fixed fee basis. Charges will include costs incurred during the billing period plus a portion of the fixed fee based on the Engineer's estimate of the percentage of his work completed. The cost portion of the cost plus fixed fee will not be exceeded without the Agreement being formally amended, and the fixed fee will not be increased except for an Agreement Amendment increasing the scope of work. The cost plus fixed fee and the fixed fee are listed below for each Article: -6- 5.1.1 For the services under Article 2.2, "Supplemental Analysis of Sewerage System." Cost plus Fixed Fee: $ 3,500 Fixed Fee: $ 550 5.1.2 For the services under Article 2.3, "Wastewater Treatment Alternatives." Cost Plus Fixed Fee: $25,000 Fixed Fee: $ 3,800 5.1.3 For the services under Article 2.4, "Environmental Assessment." Cost Plus Fixed Fee: $ 8,500 Fixed Fee: $ 1,300 5.2 Cost will include direct labor, indirect costs, and direct costs. 5.2.1 Direct Labor is salaries and wages paid to personnel for time chargeable to the Project. 5.2.2 Indirect costs are allocations of [overhead) costs which are not directly chargeable to a specific engagement. 5.2.3 Direct coats include such typical expenses as cost of: transportation and subsistence; long-distance telephone and telegraph; printing and reproduction; computer time and programming costs; identifiable supplies, outside consultants` chargee; subcontracts for services such as surveys, subsurface investigations, and testing by commercial laboratories; and charges by reviewing authorities. ARTICLE 6 - GENERAL PROVISIONS 6.1 Litigation and Additional Work In the event the Engineer is to prepare for or appear in any litigation in behalf of the Client or is to make investiga- tions or reports on matters not covered by this Agreement, or is t0 perform other services not included herein, additional compen- sation shall be paid the Engineer as is mutually agreed upon. -7- 6.2 Provisions Required by U.S. EPA Appendix 0-1, attached., is added to this Agreement to meet the requirements of the. U..S. Environmental Protection Agency (EPA), under the Subagreement Regulations for Construction. In Appendix 0-1 the City is called the Owner. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. 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