HomeMy WebLinkAbout2021-05-10 21-172 Order
05/10/202121-172
05/10/2021
21-172
Engineering
Order
N/A
Title, Order
Authorizing the City to Apply for and Accept a 319 Grant Application to the Maine Department of
Environmental Protection for Fluvial Geomorphic Improvements on Arctic Brook above Grandview Avenue
This order will allow the City to apply for and accept a 319 grant from the Maine Department of
Environmental Protection (DEP) for fluvial geomorphic improvements to Arctic Brook above
Grandview Avenue. 2021 Grant Application RFA #202003056.
The Engineering Department has a draft design from Haley Ward (formerly CES Inc.) for fluvial
geomorphic improvements to Arctic Brook near Grandview Avenue. This project will include channel
log constrictors, floodplain lowering, floodplain wood additions, log crib walls, and brush mattress
installation. We believe that this project will complement the downstream culvert replacement to
provide continuous, high quality habitat in the Arctic Brook Watershed. The 319 grant will fund the
construction of this design.
The grant application requests $71,000 in grant funds and proposes $51,500 in matching funds. The
matching funds were budgeted in FY2020 from the Stormwater fund.
The City has received many grants from the DEP's 319 program over the years. We believe this
project has a high chance for receiving grant funding based on past experience. The application due
date is May 21, 2021.
Infrastructure Committee
05/04/2021
Recommend for passage
5
Consent
05/10/202121-172
CITY OF BANGOR ORDER
05/10/2021
21-172
Nichols
Authorizing the City to Apply for and Accept a 319 Grant Application to the Maine Department of
Environmental Protection for Fluvial Geomorphic Improvements on Arctic Brook above Grandview Avenue
WHEREAS, The Engineering Department plans to construct fluvial geomorphic improvements on Arctic Brook ,
WHEREAS, The Maine DEP has 319 grant funds available for such projects,
Be it Ordered by the City Council of the City of Bangor that,
The Engineering Department is authorized to submit a 319 Grant application to the Maine DEP for $71,000 of
fluvial geomorphic improvement construction funding and to accept any funding so awarded pursuant to the
application.
21-172
MAY 10, 2021
State of Maine
Department of Environmental Protection
2021 GRANT APPLICATION
RFA# 202003056
Grants for Nonpoint Source Pollution Control Projects
Watershed -Based Plan Implementation
The State of Maine is seeking applications for projects to help communities implement
watershed -based plans to restore nonpoint source (NPS) impaired water bodies or to
protect water bodies threatened by NPS pollution. Grants under this RFA will be only for
watersheds named on DEP's Nonpoint Source Priority Watersheds Lists that have an
active watershed -based plan accepted by the Department.
Eligible recipients for Section 319 grants are public organizations such as state
agencies, soil and water conservation districts, regional planning commissions,
watershed districts, municipalities, and incorporated nonprofit organizations with federal
tax-exempt status [501(c)(3)].
Please refer to the full RFA for instructions and information about eligible
projects and activities before completing this application. The current RFA version,
current application, Question & Answer Summary and all amendments related to this
RFA can be obtained at the following website:
h_ tte//wwwemains° Gov/as/m/�rocurementservices/venors/rantse
I. Selection Criteria and Scoring: Applications will be scored and awarded based on a
100-point scale using the following evaluation criteria:
Applicant Qualifications and Experience (15 points)
Consider the adequacy of applicant qualifications (relevant experience, financial,
administrative & technical qualifications, personnel and facilities) to carry out the project
within the proposed timeframe, along with any known past performance on relevant
projects. If the project plans to issue a sub -grant to an eligible recipient, consider the
adequacy of the subgrantee's qualifications and relevant past performance. If the
project plans to acquire consultant services, consider the adequacy of the qualifications
and experience that will be requested in the project's solicitation for services.
Relative Value of the Waterbody (10 points)
Evaluate the degree to which the public currently uses and values the waterbody.
Consider the availability (access) and extent of use. Consider uses including, but not
limited to, drinking water supply; public recreational opportunities; scenic and aesthetic
benefits; aquatic and terrestrial habitat benefits; commercial benefits; and potential for
increased public use and improved habitat.
Water Quality Problem (10 points)
Evaluate the extent to which the work plan exhibits an informed understanding of water
quality conditions. Consider the severity of the water quality impairment or indication
that the waterbody may not attain its water quality standards in the future.
State of Maine RFA# 202003056
Rev. 6/20/2019
Nature, Extent and Severity of NPS Problems (10 points)
Evaluate the nature, extent, and severity of NPS problems in the watershed. Evaluate
the work plan's understanding of what actions are needed to address the NPS sources
and problems.
Feasibility for Success (25 points)
Likelihood that the project will be successfully completed as proposed and that the
waterbody can be successfully restored or protected. Considerations: adequate
information and capacity to determine actions needed to restore or protect the
waterbody; effective well -sequenced tasks; proposed actions/BMPs target the primary
water quality stressors and pollutants of concern, as well as impacts associated with
climate change; contribution or participation by appropriate stakeholders and municipal
government; leveraged with other previous or concurrent efforts; extent of community
support to restore or protect the waterbody.
Cost Effectiveness (25 points)
Regarding the grant funds requested and the proposed work, consider the degree to
which the project represents a good return for the investment (money, time). Consider
whether project work and cost estimates (tasks & budget) are reasonable for the
expected outcomes, along with the amount and quality of proposed matching funds or
services.
Comprehensive Plan (5 points)
How much of the watershed falls within the jurisdiction of towns that have a current
State comprehensive plan finding of consistency?
II. Submitting an Application:
Applications must be received no later than 11:59 p.m. local time, on the date listed on
the cover page of this RFA. Applications received after the deadline will be rejected
without exception. Applications are to be submitted to the State of Maine Division of
Procurement Services, via email, to the email address provided on the RFA Cover Page
(Pro Deals maineepov). Applicants are to insert the following into the subject line of
their email submission: "RFA# 202003056 Application Submission — [Applicant
Name]" Applications are to be broken down into multiple files, with each file named as it
is titled in bold below, and include:
File #1 — [Applicant Namel: PDF or MS Word format preferred
Application Cover Page
Debarment, Performance and Non -Collusion Certification
File #2 — [Applicant Namel: MS Word format preferred
Organization Qualifications and Experience (including litigation)
Work Plan
File #3 — [Applicant Namel: PDF or MS Word format preferred
Location Map
Progress Implementing Watershed -based Plan
State of Maine RFA# 202003056 2
Rev. 6/20/2019
Attachments (if applicable)
State of Maine RFA# 202003056
Rev. 6/20/2019
State of Maine
Department of Environmental Protection
APPLICATION COVER PAGE
RFA# 202003056
Grants for Nonpoint Source Pollution Control Projects
Watershed -Based Plan Implementation
Project Title:
Applicant's Organization Name:
Chief Executive - Name/Title:
Tel:
E-mail:
Headquarters Street Address:
Headquarters City/State/Zip:
(Provide information requested below
if different from above)
Lead Point of Contact for
Application - Name/Title:
Tel:
E-mail:
Headquarters Street Address:
Headquarters City/State/Zip:
• This application and the pricing structure contained herein will remain firm for a
period of 180 days from the date and time of the bid opening.
• No personnel currently employed by the Department or any other State agency
participated, either directly or indirectly, in any activities relating to the
preparation of the Applicant's application.
• No attempt has been made, or will be made, by the Applicant to induce any other
person or firm to submit or not to submit an application.
• The above -named organization is the legal entity entering into the resulting
agreement with the Department should they be awarded the contract.
• The undersigned is authorized to enter contractual obligations on behalf of the
above -named organization.
To the best of my knowledge, all information provided in the enclosed application, both
programmatic and financial, is complete and accurate at the time of submission.
Name (Print): Title:
Authorized Signature: Date:
State of Maine RFA# 202003056 4
Rev. 6/20/2019
State of Maine
Department of Environmental Protection
DEBARMENT, PERFORMANCE and NON -COLLUSION CERTIFICATION
RFA# 202003056
Grants for Nonpoint Source Pollution Control Projects
Watershed -Based Plan Implementation
Applicant's Organization Name: ::1
By signing this document, I certify to the best of my knowledge and belief that the
aforementioned organization, its principals and any subcontractors named in this
application.
a. Are not presently debarred, suspended, proposed for debarment, and declared
ineligible or voluntarily excluded from bidding or working on contracts issued by any
governmental agency.
b. Have not within three years of submitting the application for this contract been
convicted of or had a civil judgment rendered against them for:
i. Fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a federal, state or local government transaction or contract.
ii. Violating Federal or State antitrust statutes or committing embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
iii. Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or Local) with commission of any of the
offenses enumerated in paragraph (b) of this certification, and
iv. Have not within a three (3) year period preceding this application had one or more
federal, state or local government transactions terminated for cause or default.
c. Have not entered into a prior understanding, agreement, or connection with any
corporation, firm, or person submitting a response for the same materials, supplies,
equipment, or services and this application is in all respects fair and without collusion
or fraud. The above -mentioned entities understand and agree that collusive bidding is
a violation of state and federal law and can result in fines, prison sentences, and civil
damage awards.
Failure to provide this certification may result in the disqualification of the
Applicant's application, at the discretion of the Department.
Name (Print). Title.
Authorized Signature: Date.
State of Maine RFA# 202003056
Rev. 6/20/2019
State of Maine
Department of Environmental Protection
WORK PLAN AND INSTRUCTIONS
RFA# 202003056
Grants for Nonpoint Source Pollution Control Projects
Watershed -Based Plan Implementation
Instructions: Complete work plan using the instructions and format below and in RFA
Part 1 V, B, 4. Delete italicized instructions prior to submittal. Refer to DEP's NPS Grants
webpage for examples of the typical content of a work plan to implement a watershed -
based plan. http://www.maine._ ov/dep/water/rants/ 1 .html. (Maximum length. 15
pages)
I. Project Information
Title should include the name of the watershed, whether it is
Project Title
a protection or restoration project, and the phase of 319
implementation (e.g., Orion Pond Watershed Protection
Pro ject, Phase 11 .
Applicant's
Organization
Project Start Date
Month and Year
Project Completion
Month and Year
Date
II. Waterbody and Watershed Information
a. Background
Waterbody Name
Waterbody Size (e.g., lake acres,
stream miles
Watershed Area (acres or square
miles
Watershed Location (town(s),
count s
Title and Date of Existing or Past
DEP maintains a list of active plans at
Watershed -based Management
htt�s://www.maine. ov/dep/water/rants/1.htmi
Plan
Public Access to Waterbody
Briefly list public access. Details should be
provided in Section Il.c.
b. Waterbody and Watershed Physical Characteristics
Provide a brief overview of the physical characteristics of the waterbody and its
watershed. (Do not repeat above information.) Describe any major tributaries or
State of Maine RFA# 202003056 6
Rev. 6/20/2019
other waterbodies located in the watershed. Describe the land uses in the
watershed. List the downstream watershed(s).
c. Description of Waterbody Uses and Value
Summarize the extent of uses of the waterbody by the public. Consider uses
including, but not limited to. drinking water supply (if applicable please provide
the size of population served), public recreational opportunities, scenic and
aesthetic benefits, aquatic and terrestrial habitat benefits, and commercial
benefits, and potential for increased public use and improved wildlife habitat.
Describe public access to the waterbody.
The Beginning with Habitat webpage provides several map viewers that can be
used to search for watershed resources (htt ://webaps2. c is -
solutions, com/beinninwithhabitat/).
III. Water Quality Problem or Threat
a. Water Quality Listing Status
Answer yes or no. Refer to the most recent DEP Integrated
Is water quality
Water Quality Monitoring and Assessment Report -
listed as impaired?
Appendices Categories 4 and 5
htt s://www.maine. ov/de /water/monitorin /05b/index.html .
If impaired, what is
State the listed cause(s) and/or impaired use (e.g., streams —
the listed cause(s)
benthic macroinvertebrates, lakes — trophic trend; marine —
and/or impaired
elevated fecal indicators). See Integrated Report reference
use?
above.
Name and date of
any DEP TMDL
Approved TMDLs are available at
report(s) for the
http://www.maine.ov/dep/water/monitoring/tmdl/tmdl2.html.
waterbody.
b. Water Quality Overview
Summarize available water quality information for the waterbody and provide details on
important water quality parameters. For an impaired waterbody, describe the extent and
severity of the impairment. For a threatened waterbody, describe the water quality
parameter(s) that is threatened and any indications that water quality is under stress.
Water quality information available at:
• Resources listed in Section Ill.a. (above)
• Lakes Stewards of Maine - www.lakesomaine. org
• Maine Volunteer River Monitoring Program -
https://www.maine. ov/dep/water/monitorin vers and streams/vrmp/reports.ht
m/
• Maine DEP Biomonitoring Program -
https://www.maine. ov/dep/water/monitoring/biomonitorin/data.htmi
• Maine Department of Marine Resources Shellfish Program -
https://www. mains. Gov/dmr/shellfish-sanitation-management/maps�ndex,html
State of Maine RFA# 202003056 7
Rev. 6/20/2019
IV. Watershed Nonpoint Pollution Sources and NPS Mitigation Activities
a. Summary of Watershed Assessments and Priority Nonpoint Pollution
Sources
Summarize any past assessments or surveys to identify the nature, extent and
severity of nonpoint pollution sources in the watershed (e.g., provide the number,
impact rating, land use etc. of sites identified in most recent watershed survey, if
applicable). Describe the important nonpoint sources and critical source areas
that need to be addressed. If there is an approved TMDL for the waterbody,
summarize any applicable information. For impaired waters, describe the likely or
known nonpoint sources associated with the impairment. For threatened waters,
describe NPS threats that may cause the waterbody to not attain water quality
standards in the future and the extent to which the waterbody is threatened by
NPS pollution.
b. Description of Watershed Activities to Address NPS Pollution
Include a brief description of any past or ongoing activities to address NPS
sources in the watershed. Briefly summarize any watershed projects that
involved funding provided by EPA through DEP under Clean Water Act, Sections
604(b) or 319.
In addition, in two to four (2-4) sentences, provide a brief description of any future
project phases anticipated in the watershed. Examples (phasing).
o Following this proposed phase, one additional phase would be needed to help
address the final 15 high priority NPS sites. The remaining low and medium
impact NPS sites would be addressed through the lake association's ongoing
mini -grant program and LakeSmart.
o It is anticipated that four phases would be needed to substantially implement the
WBP. Following this proposed phase, approximately three additional phases are
anticipated to address chloride management, stream restoration, and retrofits
within the other drainage areas within the watershed. Phases 111 and 1 V would
implement the chloride strategies developed in Phase 11, install additional
bioswa/es on U.S. Route One and Main Street, and address runoff from Town -
owned properties by intercepting roof drains and implementing biofilters within
parking lot islands. Phase V project would focus on instream habitat restoration
following the extensive stormwater projects in prior phases.
V. Project Purpose
In five (5) sentences or less, state the specific purpose of the project and the
anticipated major project accomplishments or outputs. The purpose should include 1-
2 sentences stating the overall water quality goal (e.g., protect or restore water quality)
and generally how this will be achieved (addressing erosion sites, reducing bacteria
sources, improving stream habitat, raising public awareness etc.). The specific major
State of Maine RFA# 202003056
Rev. 6/20/2019
project outputs and accomplishments from key project tasks should be summarized and
quantified in 2-3 sentences. Do not repeat information provided below in Environmental
Outcome section. Examples. -
This purpose of this project is to protect Eagle Pond's water quality by reducing the
export of sediment and phosphorus into the pond and raising public awareness
about watershed stewardship actions. In this Phase 1 project, BMPs will be installed
at 24 high and medium impact NPS sites identified in the watershed survey. The
project will raise public awareness through a buffer planting workshop, a gravel road
workshop, lake association outreach (newsletter, website and annual meetings), and
three press releases aimed at encouraging landowners to address NPS sites.
This project is part of an overall effort to restore Shady Brook's water quality by
reducing sediment and bacteria loading from identified watershed NPS sources. This
Phase 11 project will address seven NPS sites on town and private roads and
implement BMPs on at least one agricultural NPS site. Technical assistance will be
provided to an additional five agricultural landowners. The public will be informed
about the project through at least two press releases and via online media.
This project is part of an overall effort to restore Oyster Creek. This project phase
will reduce fecal contamination associated with agricultural manure and pet waste
areas. The project will enhance over 350 feet of riparian buffer on Maplewood Farm
and provide technical assistance and cost -sharing for BMP installation at one small
residential or hobby farm. Pet waste disposal signage and bag dispensers will be
placed in two high priority neighborhoods. Public outreach will include two press
releases and a tour of the Maplewood Farm project.
This project is part of a multi -phased effort to restore Winding Stream's water quality.
This Phase 11 project will focus on reducing nutrient and bacteria loading and
improving riparian buffers and instream habitat. Eight NPS sites will be addressed,
including four stormwater BMP installations, two buffer enhancement projects, and
one in -stream restoration project. The project will host one buffer planting workshop
and two educational events about septic systems.
VI. Environmental Outcome
Provide a concise statement of the expected environmental result, outcome, or end -
state that this proposed work would likely achieve. (Note that this is not the number of
BMPs and NPS sites planned through the project.) If the environmental outcome is not
expected to be achieved before this project ends, describe the progress to be made
towards the outcome. Examples. -
This project will help the lake meet Class GPA water quality standards. The long-
term goal is to reduce phosphorus loading to eliminate nuisance algal blooms to
improve water clarity. The in -lake phosphorus concentration goal is 15 parts per
billion. The total phosphorus load reduction needed is 450 lbs. phosphorus. The
project will reduce phosphorus loading by an estimated 45 lbs.
State of Maine RFA# 202003056 9
Rev. 6/20/2019
This project will help to maintain Class GPA standards in Great Diamond Lake.
Preliminary estimates indicate this project will reduce pollutant loading to the lake by
15 tons of sediment and 13 pounds of phosphorus.
The project will reduce ambient fecal coliform bacteria levels to enable reopening of
200 acres of closed shellfish harvest area.
The project will reduce bacteria levels and beach advisories and help restore the
river and estuary so it can attain Class B and SB standards.
VII. Partner Coordination, Roles and Responsibility
Briefly list the participation and commitment expected from other key project partners
(e.g., municipalities, watershed associations, interest groups, federal, state, or regional
agencies, etc.). Describe the project role of each group (e.g., project advisor, technical
assistance, engineering services, outreach, steering committee, etc.). You may
(optional) provide letters of commitment from entities as project attachments (RFA Part
1 V. B. 7. Attachments) that indicate a commitment to provide those specific services.
• If the applicant plans to pass -through funds to an eligible subgrantee to accomplish
a significant part of the project, then provide a brief description of the work and
subgrantee.
• If the applicant plans to purchase services as part of their project work, provide a
brief description of the service and indicate that the applicant will use appropriate
competitive procurement procedures outlined in the DEP's NPS Grant Administrative
Guidelines.
Examples. -
Maine Department of Environmental Protection will administer project funding, serve
as the project advisor and provide project and technical support.
The US Environmental Protection Agency will provide project funding and work plan
guidance.
The Green Lake Association will participate on the steering committee, advertise
project activities in their newsletter and provide $1, 000 in cash match.
Phillips Lake Watershed Commission will serve as a subgrantee for the project. Their
watershed manager will serve on the steering committee, conduct LakeSmart visits and
coordinate the commercial camp and residential BMP installations.
A consulting engineer will be hired (following procurement procedures in the DEP's
NPS Grant Administrative Guidelines) to develop designs and provide construction
oversight for the private road NPS sites.
State of Maine RFA# 202003056 10
Rev. 6/20/2019
VIII. Tasks, Schedules and Estimated Costs
List each major project task in numbered sequence. Generally, there should be 5 to 7
tasks. Subtasks may be used to organize information within a task (e.g., subtasks 5a,
5b, etc.) For each task, identify who will do the task and what will be done. Describe the
work in quantifiable terms. If a task cannot be readily quantified, then the actions should
be explained in specific enough terms so that both the work and the expected output
are clear. The task description should provide information sufficient to support the
estimate of total cost for the task. For examples of task descriptions, refer to NPS work
plan examples at the Department's NPS Grants webpage.
htt�://www. mains. ov/de /water/rants/ 1 . htmI
In the tables provided for each task, include.
• Month/year for the start and completion of the task (e.g., January 2022 to October
2023).
• Estimate of the total grant, match and total cost to complete the task.
• Breakdown of grant cost by budget categories listed in Project Budget Part 2
(e.g., $3,000 salary, $230 supplies).
• Breakdown of match cost by budget categories listed in Project Budget Part 2
(e.g., $2,450 donated services, $250 travel).
Include the following standard language between the Section VIII. heading and Task 1
heading. -
All press releases, outreach materials, project signs, and plans will acknowledge that
the project is funded in part by the United States Environmental Protection Agency
under Section 319 of the Clean Water Act. Project staff will consult with DEP on EPA's
public awareness terms and conditions for Section 319 grants before the project
commences. In addition, project staff will consult with DEP and EPA before project
signs are designed. Refer to the Service Contract, Rider A. Section IV. D.
Acknowledgement.
Project staff will exercise best professional judgment in the selection, design and
installation of BMPs for NPS sites and will design and install BMPs at NPS sites
according to design guidance described in Maine BMP guidance manuals or use other
BMPs acceptable to the DEP. BMP design will incorporate climate change resiliency
and aquatic organism passage to the extent practicable.
Project staff will ensure that permits required for construction are secured prior to
construction and BMPs are constructed in an acceptable manner, before reimbursing
landowners according to applicable Cost Sharing Agreements. The project will not use
project funds to undertake, complete or maintain work required by existing permits,
consent decrees or other orders.
Include the following if applicable. MDEP guidelines "Using Project Funds for
Construction of BMPs at Road -related Sites" will be used to evaluate road -related NPS
sites and determine if NPS project funds can be used to help a landowner pay for
State of Maine RFA# 202003056 11
Rev. 6/20/2019
construction of road -related BMPs.
Include the following if applicable. The project will be conducted within the
Municipality Name's Urbanized Area designation. The project activities are not
permit requirements under Municipality Name's Municipal Separate Storm Sewer
System (MS4) General MEPDES permit.
Task 1 — Project Administration
Label Task 1 "Project Administration". Task 1 should describe work and costs for overall
administration of the project (sub -agreements or sub -contracts) and required
administrative reports (progress reports and final project report). Include the following
language and adjust/elaborate as needed.
(Applicant) will administer the project according to the service contract with DEP.
(Applicant) will track project progress, expenses, matching funds, and submit
reports (semi-annual progress report, annual pollutants controlled report, final
project report) and other deliverables. (Aipplicant) will establish (or continue use of)
an NPS Site Tracker spreadsheet tool to efficiently accumulate and record
information about NPS sites observed during this project to enable continued
activity in future years to maintain existing BMPs and address new NPS sites.
Start and Completion
Dates
Grant Cost: $
Match Cost: $
Total Cost: $
Breakdown of Grant by Cost Category:
Breakdown of Match by Cost Category:
Task 2 — Title
Task Description
Start and Completion
Dates
Grant Cost: $
Match Cost: $
Total Cost: $
Breakdown of Grant by Cost Category:
Breakdown of Match by Cost Category:
Task 3 — Title
Task Description
Start and Completion
Dates
Grant Cost: $
Match Cost: $
Total Cost: $
Breakdown of Grant Cost by Cost Category:
Breakdown of Match by Cost Category:
State of Maine RFA# 202003056 12
Rev. 6/20/2019
Task 4 — Title
Task Description
Start and Completion
Dates
Grant Cost: $
Match Cost: $
Total Cost: $
Breakdown of Grant Cost by Cost Category:
Breakdown of Match by Cost Category:
Task 5 — Pollutant Load Reduction Estimates
Label the final task, "Pollutant Load Reduction Estimates" and include or modify
the following language as needed.
Project staff will estimate NPS pollutant load reductions and resources protected
under this project. During design or installation of conservation practices at NPS
sites, appropriate field measurements will be recorded to prepare estimates of
pollutant load reductions. Estimates will be prepared for all NPS sites, unless
there is not an applicable estimation method. Methods to be used are the EPA
Region 5oad Estimation Model ht!p-//it.tetratech-ffx.com/s!gpjweb/ and/or the U.
S. Forest Service WEPP Road Model at http-//forest.moscowfs1.wsg.edu/fswep /
Results will be provided using DEP's "Pollutants Controlled Report" (PCR), which
will be submitted to the MDEP, by December 31 st of each project year.
Start and Completion
Dates
Grant Cost: $
Match Cost: $
Total Cost: $
Breakdown of Grant Cost by Cost Category:
Breakdown of Match by Cost Category:
(Add additional tasks as needed.)
IX. Deliverables
List 5-7 project deliverables (and associated task number). Project deliverables are the
primary products or outputs of the project work that must be provided to DEP for review
and approval. Semi-annual progress reports and a Final Project Report are required
deliverables for all projects. NPS Site Reports, NPS Site Tracker (or summary) and
Pollutants Controlled Reports are required for most projects. Examples of deliverables
listed in a work plan.
• Sub -agreements, semi-annual progress reports, final project report, NPS site tracker
(Task 1)
• Newspaper articles, press releases, and stream crossing signage templates (Task #)
• NPS Site Report for each NPS Site (Task #)
• Copy of updated ordinance and amendments (Task #)
• Pollutants Controlled Reports each year until project completion (Task #)
State of Maine RFA# 202003056 13
Rev. 6/20/2019
Include the following language. An electronic copy of each deliverable will be provided
to the DEP Contract Administrator (AA). Each deliverable will be labeled according to
procedures described in DEP document Nonpoint Source Grant Administrative
Guidelines, http://www.maine.ov/de/water/rants/1-
documents/2016GrantAdminGuidelinesFinal2. docx.
1. Subagreements (if applicable), semi-annual progress reports, final project report,
NPS site tracker (Task 1)
2.
3.
4.
5.
(Add additional deliverables as needed.)
X. Project Coordinator
Name
Organization
Mailing Address
Teleahone Number
Email Address
State of Maine RFA# 202003056 14
Rev. 6/20/2019
XI. Project Budget
Instructions: Complete project budget using the instructions and format below and in
RFA Part l V, B. 4. For examples of project work plans (including budgets) for watershed
implementation projects, refer to htt�://www.maine.ov/de/water/rants/1.html.
Federal Funds:
$
Non -Federal Match:
$
Proposed Total Cost:
$
Part 1. Estimated Personnel Expenses: (Applicant staff only)
Hourly
Number
Salary &
Total Applicant
Position Name & Title
Personnel
Rate
of Hours
Fringe
Ex enses
Add rows if needed.
Totals
Part 2. Budget Estimates by Cost Category
Cost Category
Federal Funds
Non -
Federal
Match
Total Cost
Salary & Fringe (from Part 1)
Subgrant
Contractual
Donated Services — Labor
Construction
Travel
Supplies
Other
Indirect Costs
Totals
Part 2 Notes: Include the following, as needed:
Subgrant — (Include type of work, hourly rate and number of hours.)
Contractual — (Include type of services, hourly rate and number of hours.)
Donated Services -Labor — (Include hourly rate and number of hours.)
Travel — (Include number of miles and rate.)
Supplies — (Describe and provide cost breakdown.)
Other— (Describe and provide cost breakdown.)
State of Maine RFA# 202003056 15
Rev. 6/20/2019
Part 3. Sources of Non-federal Match and Estimated Amounts
Add rows if needed.
Total
Additional Project Budget Instructions
A. Budget Information - Provide estimated project costs in three parts. -
Part 1. Estimated Personnel Expenses, -
Part 2. Budget Estimates by Cost Category; and
Part 3. Sources of Non-federal Match and Estimated Amount.
Cost estimates listed in the work plan tasks should sum to the total cost in the Part 2,
Budget Estimates by Cost Category, excluding indirect costs. Under Part 2, applicants
should add notes to adequately describe the basis for the budget estimates within a
cost category.
B. Cost Categories - Descriptions of cost categories.-
1. Salary & Fringe: Salaries and fringe benefits to be paid for work on the project
by the applicant's staff, as reflected in Part 1. "Totals" in Part 1 are used to
complete the "Salary and Fringe" category under Part 2. Salary & Fringe should
reflect only costs for personnel employed by the applicant.
2. Sub -grant.- Costs for subgrant to pass -through a portion of the NPS grant funds to
an eligible subgrantee (also known as a lower tier subrecipient) for project work.
3. Contractual. Cost for a contract for the purchase of services (such as
engineering, project management services, etc.) that will be provided to the grant
recipient.
4. Donated Services - Labor: Value of volunteer personnel services to be used to
meet match requirements. Includes the total value of labor (based on hours of
work) donated to help accomplish the project. Note. if donated services are
associated with construction (e.g., backhoe operator, landowner installing
BMPs), please include in Construction category.
5. Construction. Construction costs for design, materials, labor, and equipment
rental for BMPs at NPS Sites. If applicable, include the value of volunteer
services associated with construction on this line in the column for match.
6. Supplies. Office/field/lab supplies, data processing materials, books, paper and
other office supplies, etc.
7. Travel. Project related charges for travel activities (e.g., mileage, tolls, and auto
rental charges). Vehicle costs should be shown as the number of miles times the
mileage rate. Mileage rate cannot exceed the State of Maine rate in effect during
State of Maine RFA# 202003056 16
Rev. 6/20/2019
the travel (currently $0.45/mile).
8. Equipment: Any single article of nonexpendable, tangible personal property
having a useful life of more than one year and an acquisition cost of more than
$5000.
9. Other: Any direct costs not included in one of the above categories. May include
costs for postage, publication and printing, license fees, equipment maintenance
and repair, computer software, or other eligible costs.
10. Indirect Costs. If the organization intends to claim indirect costs, specify the
current applicable indirect cost rate and the estimated total amount.
• If the applicant has a federally "Negotiated Indirect Cost Rate Agreement"
(NICRA), this rate must be used to determine indirect costs. DEP will require
an organization to verify they have an effective NICRA before execution of the
contract for the grant.
• If the applicant does not have a federally NICRA, the organization may use
the de minimis rate of 10% of modified direct costs.
FMI, see Code of Federal Regulation Title 2 Part §200.414 Indirect (F&A) costs,
paragraph (0.
http://www.ecfr2ov1cgi-binitext-
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C. Non -Federal Match Requirements
1. Minimum Amount. Subrecipients must provide Non -Federal Match of at least
40% of the total project cost. To calculate the amount of non-federal match
required, multiply the amount of grant funds requested times 0.667. Example. if
the application requests $60, 000 of grant funds, then at least $40, 020 of non-
federal match is required. ($60, 000) x (0.667) _ $40, 020.
2. Description of Non-federal Match. Subrecipients are obliged to document non-
federal matching funds or services contributed to the project. Non-federal
matching funds are the portion of allowable project costs contributed to a
federally -funded project that do not come from federal sources. Non-federal
match includes, but is not limited to, allowable costs borne by the applicant and
contributions of cash or services from individuals, organizations, municipalities or
non-federal public agencies. Non-federal match contributions may include.
a. Cash contributions, and/or
b. In -kind contributions. An in -kind contribution is the value of a non -cash
contribution to meet cost sharing requirements. An in -kind contribution may
consist of the value of goods or services, property, and equipment directly
benefitting the project.
3. Volunteer Services. Unpaid volunteer time/services donated to the project by
individuals as project match must be valued at rates consistent with those
ordinarily paid for similar work/services in the applicant's organization. For
example, when documenting donated personnel time as match, use the amount
you would pay the person to do the job for which they are volunteering. Two
methods for estimating the value of unpaid volunteer services. -
State of Maine RFA# 202003056 17
Rev. 6/20/2019
a. The organization "Independent Sector" provides average rates for volunteers.
DEP will accept the most recent rate applicable to Maine (make sure to use
the Maine, not the National, rate).
htt�s://www.independentsector.or/resource/the-value-of-volunteer=time/ In
January 2021, Maine's posted rate was $24.21/hour.
b. Use the appropriate occupation and Maine wage estimates provided by the
Bureau of Labor Statistics, the U. S. Department of Labor. For example, in
2014 the mean hourly wage rate for Environmental Scientists was $34. 64,
and Environmental Science Technicians, $21.82 based on "Maine May 2014
State Occupational Employment and Wage Estimates".
htt2://www. bls. ov/oes/current/oes me. htm
State of Maine RFA# 202003056 18
Rev. 6/20/2019
XII. Candidate NPS Sites List
Instructions: List and describe NPS sites where best management practices (BMPs) are likely to be installed under this application.
Describe site conditions that cause polluted runoff to reach surface waters via an intermittent stream, ditch, channel, diversion or
other form of concentrated flow. Optional: To further describe site conditions, provide descriptive information, sketches and/or
photos. (Maximum length: 4 pages)
NPS Site Name &
Location
Describe the NPS Site & Conditions at the Site
Causing Polluted Runoff to Reach Surface Waters
BMPs Recommended
Construction Cost
Estimates:
Grant, Match,
Total
State of Maine RFA# 202003056 19
Rev. 6/20/2019
NPS Site Name &
Location
Describe the NPS Site & Conditions at the Site
Causing Polluted Runoff to Reach Surface Waters
BMPs Recommended
Construction Cost
Estimates:
Grant, Match,
Total
State of Maine RFA# 202003056 20
Rev. 6/20/2019
State of Maine
Department of Environmental Protection
PROGRESS IMPLEMENTING WATERSHED -BASED PLAN
RFA# 202003056
Grants for Nonpoint Source Pollution Control Projects
Watershed -Based Plan Implementation
Instructions: Summarize Activities Completed to Date and Proposed Work. (Maximum length: 2 pages)
• In the first two columns, list up to 10 of the key actions called for in the WBP and associated page numbers in the plan.
• In the 3rd column:
A. List activities completed to date to implement the key action(s) in the WBP, and
B. List proposed work to be completed under this application corresponding to the action. If there is no work described
in this application corresponding to the action, enter "not applicable".
Key Actions in
WBP
A. List activities completed to date to implement the key action(s); and
Watershed -based Plan
Page
B. List proposed work to be completed under this application corresponding to the
#
action.
Example: Improve stream
page
A. City installed three hemlock root wads and attached trunks within the bank of
habitat.
31
Goodall Brook through Phase I project.
B. Not applicable.
Example: Implement soil
page
A. In 2018, over 500 acres planted to multi -species cover crops through Phase I
building practices to
59
grant and NRCS EQIP.
reduce cropland erosion.
B. Proposed work includes planting another 700 acres to multi -species cover crops.
State of Maine RFA# 202003056 21
Rev. 6/20/2019
Key Actions in
Watershed -based Plan
WBP
Page
#
A. List activities completed to date to implement the key action(s); and
B. List proposed work to be completed under this application corresponding to the
action.
State of Maine RFA# 202003056 22
Rev. 6/20/2019
IN CITY COUNCIL
MAY 10,2021
CO 21-172
Motion made and seconded for Passage of Consent Agenda
Vote: 8—0
Councilors Voting Yes: Davitt,Dubay,Fournier,Nichols,Okafor, Schaefer, Sprague,Tremble
Councilors Voting No: None
Passed
CITY MERK