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Home My WebLink About1978-08-28 364 AF ORDER369 Ay Introduced by Councilor McKernan, August 28, 1978 CITY OF BANGOR (nTLE,) 4IJT1iCTr....Auklxor.i xing..Execution...cE..: a..Sup&lamental....Eng ineaiing_ ___ Contract_- B_ah�o 2 to do 1 Airport_-. Fencing, Ta wap Signs ena en Geral Aviation Apron By Qty Corney of W CUM 111.1"1, TEAT the City Manager is hereby authorized and directed on behalf of the City of Bangor to execute a Supplemental Engineering Contract for the firm of Hoyle, Tanner and Associates, Inc., Con- sulting Engineers, Londonderry, New Hampshire, a copy of said agreement being on file in the Office of the City Clerk, for pro- viding Supplemental. Engineering Services for airport improvements at Bangor International Airport, Those improvements include: a. Security Fencing b. Taxiway Signs C. General Aviation Apron 364 AP .IN CITY COUNCIL AUGUST 28,1978 - CONSIDER MET MEETING O R D E R //' Title, authorizing execution of a supplemental CI>Y CLEP% ........ ... .. ......... ........ ........ 1 i9CE _ engineering contract bangos international airport fencing taxiway signs and general',n ,� 7J I3 ...................................... IN CITY COUNCIL SEPTENHER 11,1998 aviation apron. PASSED �Intxodu(ced and filed by CITY CLERK 1Councilman' Hoyle, Tanner & Associates, Inc. consulting engineers August 22, 1978 Mr. Peter D'Errico Airport Manager Bangor international Airport Bangor, Maine 04410 Regarding: Supplemental Engineering Contract A.DAP No. 6-23-005-06 Fencing - Taxiway Signs - G.A. Apron Dear Mr. D'Errico Our engineering contract for the referenced project provides for complete engineering services for the project. However, the extent of the services which would be required by us during the construction phase of the project could not be determined when the contract was executed, and therefore, the contract stipulates that construction phaseservices shall be provided for in a supplemental agreement (ARTICLE IL, para- graph A. and B., ARTICLE III, paragraph B.). Through our meetings with yourself, Mr. Frawley, and Mr. Donnelly we have determined which services we should pro- vide and which work can be handled by the City. In particular for this project the City Engineering Department will have primary responsibility for inspection of the construction and for performing and/or arranging for materials testing; and the City Purchasing Department will have primary administrative responsibility for securing and tabulating bids and for award- ing the construction contracts. Please accept this letter as our supplement to the following contract dated August 25, 1977. ONE TECHNOLOGY PARK, LONDONDERRY, NEW HAMPSHI RE 03053 60366&5420 Moyle, Tanner & Associates Inc. Mr. Peter D'Errico August 22, 1978 Page 2 CONTRACT FOR PROFESSIONAL SERVICES ENGINEERING AND PROSECT ADMINISTRATION AIRPORT IMPROVEMENTS ADAP PROSECT NO. 6-23-0005-06' BANGOR INTERNATIONAL AIRPORT We request that the description of work under ARTICLE II SCOPE OF SERVICES - CONSTRUCTION PHASE be revised as follows to combine General Engineering Supervision and Resident In- spection into Construction Supervision: A. ConstructionSupervision The CONSULTANT will provide construction supervision during the bidding period and throughout the construction period. Those services which will be provided include: 1. Assistance to the OWNER in analysis of bid results, and furnishing recommendations on the award of a con- struction contract. 2. Attendance at a preconstruction conference. 3. Consultation and advise to the OWNER during construction. 4. Preparation of supplementary sketches required to re- solve actual field conditions encountered. 5. Checking detailed construction, shop, and erection drawings submitted by contractors for compliance with design concept. 6. Reviewing, analyzing, and approving laboratory, shops, and mill test reports and certificates for materials and equipment. 7. Review and approval of periodic estimates for partial and final payments to the contractor. 8. Preparation and negotiation of change orders and supple- mental agreements. 9. Making periodic inspections of work in progress, and providing appropriate reports to the OWNER. Hoyle, Tanner 8 Assoc fetes Inc. Mr. Peter D'Errico August 22, 1978 Page 3 10. Inspecting initial operation of the project or of per- formance tests required by specifications. 11. Attendance at final inspection of the completed con- struction and preparation of a report on any deficiencies, corrective actions required, etc. as determined at said inspection. 12. Preparation of "as built" drawings based on information provided by the resident inspector and the contractor. 13. All printing of "as built" construction drawings as re- quired for distribution to the OWNER, the FAA, and NHAC. It is anticipated that the OWNER will undertake most or all of the daily inspection of the construction for the PROJECT. How- ever, if requested to do so, the CONSULTANT shall provide a part-time inspector satisfactory to the OWNER, the FAA and the Maine DOT and when on the job the inspector shall perform .the following additional construction supervision duties as ap- plicable; 14. Supervise and control or undertake the layout of the construction. 15. Prepare daily inspection reports covering the work in progress, delays to construction, unusual events, visitors to the work site, etc. 18. Provide "as built" information for preparation of "as built" drawings of the completed project. 17. Supervise testing and inspection. Arrange for, con- duct, or witness field, laboratory, or shop tests for construction materials as required by the plans and specifications; determine the suitability of materials on the site and brought to the site to be used in the construction; interpret the contract plans and specifications and check the construction activities to assure compliance with the intent of the design; measure, compute, or check quantities of work per- formed and quantities of materials inplace for partial and final payments to the contractors; and maintain diaries and other project records to document the work. Mr. Peter D'Errico August 22, 1978 Page 4 We request that paragraph C under ARTICLE V COMPENSATION be revised accordingly as follows: The CONSULTANT shall charge for all construction supervision services provided under ARTICLE II, paragraph A on the basis of the actual cost of providing such services, plus a Fixed fee payment. The CONSULTANT's charges for actual costs of providing services will be computed as the total of (1) Salary Cost, (2) Overhead, and (3) Direct Non -Salary Expenses, all as defined in the Federal Aviation Administrations Ad- visory Circular No. 150/5100-9 dated 1, July, 1972, entitled "Engineering Services under the Airport Development Aid Pro- gram". The CONSULTANT's charges for actual costs shall not exceed the following limits without the prior written approval of the Owner, the FAA, and any other agency having jurisdiction: For actual costs for services under Article 11, paragraph A, and upset tiof Ten Thousand and 00/100 Dollars ($10,000). The CONSULTANT's fixed fee payment for work under Article II, paragraph A shall be One Thousand and Five Hundred and 00/100 DoLlars ($1,500). We request that paragraph B Article III be revised as follows: B. During Construction Period the CONSULTANT shall provide project administrative services during construction and through- out the remaining project period. The CONSULTANT's services under this paragraph shall include: 1. Preparation of and/or assistance with forms and sup- porting documentation required by the Owner to obtain partial and final grant payments from the FAA and the Maine DOT. 2. Other assistance with any other administrative type work reasonably required and requested by the Owner in connection with the PROJECT. Hoyle, Tanner & Associates, Inc. Mr. Peter D'Errico August 22, 1978 Page 5 We request that paragraph D, ARTICLE V COMPENSATION by amended to include charges for services under ARTICLE III, paragraph B as follows: Actual COSI 5. For the actual costs of providing services under Article III, paragraph E, an upset limit of One Thousand Five Hundred and 00/100 Dollars ($1,500). Fixed Fee 5. For providing project administrative services under Article III, paragraph B, thefixed fee payment of Two Hundred Twenty -Five and 00 0 Do ars ($225). We trust you will find our requests in order and consistent with the intent of our original contract. Should you have any question, please call. Very truly yours, HOYLE, TANNER & ASSOCIATTEESSS,, IINN�C. - aures D. 041Sdo SDB/blh Hoyle, Tanner A Associates, Inc. Mr. Peter D'Errico August 22, 1978 Page 6 This letter is hereby accepted as a supplement to the Contract entitled: CONTRACT FOR PROFESSIONAL SERVICES ENGINEERING AND PROJECT ADMINISTRATION AIRFIELD IMPROVEMENTS ADAP PROJECT NO. 6-23-0005-06 BANGOR INTERNATIONAL AIRPORT Said contract being dated August 25, 1977 by and between the City of Bangor and Hoyle, Tanner & Associates, Inc. By this acceptance the City of Bangor agrees to pay Hoyle, Tanner & Associates, Inc. the additional amounts for com- pensation specified herein in recongnition of the additional services to be provided by Hoyle, Tanner & Associates, Inc. will accept such payments as full compensation for the additional services. For the City of Bangor John W. Flynn, City Manager