HomeMy WebLinkAbout1979-12-10 37 AH ORDERM
Introduced by Counc Uor arouncae, Decembev 10, 1979
CITY OF BANGOR
QITLEJ.. (Orber,... Authorizing City Manager to„hbecute Memorandum of.,.___
Understanding for Federal Aid Project No. M -1552(1)/X-1545(1) -
Tga4Sie Operational ImprpYRmeRSs. Central.Byslneas District
By CH1' COMWa Of tie aty of Ram . _
ORDERED,
THAT the City Manager is hereby authorized to sign the
attached Memorandum of Understanding for a Federal Aid Project
for traffic operational improvements in the Central Business
District, and beit further
ORDERED, that the sum of Three Thousand Four Hundred
Forty-two Dollars ($3,442.00) be authorized for transfer from
the Reserve for Future Construction Account - General to cover
one-half of the City's share of the project, with future con-
sideration to bel given to an Application for Reimbursement of
the City's 'share, under the State Aid Fund.
STATEMENT OF FACT:
The total estimated cost of this project. is $51,000.00,
of which 73% is to be paid by the Federal Government, and the
remaining cost to be shared equally between the State of Maine
and the City of Bangor. .The City's total share is therefore
$6,885.009 with one-half of the payment due immediately, and
the remainder to become due prior to the start of construction.
37 AN
IN CITY COUNCIL 0 R ➢ E R
-Oecem 10, 1979
Referred t0 Finance Committee - -
C er next meeting Title,
UC Authorieing City mndgex to Fxecute Memeradrum
of Understanding for l Aid Project
IN CIM CONCIL.........7...7....................4...
Oecemyes 26, 1979 No.
p a a
1552(1)/M-1545(1)eOperatio
nal
xmpxovesenta, Central Business District.
nt_7 a -
Bled
CITU CLINK
Councilman
W313 X113
4009 A "I
11 1 It 13AU
SFZd 9-839 6L.
37 AH Date IV20/99
MEMIEANARt OF UNDERSTANDING
BANGOR
FEDERAL AID P®1SE31 IACATION Central Business Matrlct
PROGBA6l Im W. 20 -EO SCOPE OF WORK Traffic Operational Improvements
Whereas the subject project has been included in the Capital Improvement
Program, based on local coat sharing, it is necessary for the City —reem of
Beazer hereinafter referred to as the Comity,'and the
Maine Department of Transportation, hereinafter referred to as the Department,
to agree to a project coordination and .reimbursement procedure.
The Comsmbity must indicate theirna in these a mmitments a outlined
by signing the original of the Meaorandumin then spaces provided and return it to
the Mpety Chief Engineer, Project Development, Maine Departeent of Transportation,
Auguste, Mein 04333. This signed document wet be received prier to the
beginning or. continuation of preliminary engineering activities.
A. Definitions
1. Total Estimated Cost
The total estimated cost of a project is based on a projected date
Of advertising for bids and represents the best estixgAe at the
beginning of the project development process of the cost of
engineering, right of way, construction, and other items considered
necessarT
sideredssary to satisfactorily complete the project. Total estimated
cost of the subject project Is $51.WO
2. Non -Federal share
The non -Federal chare represents the total estimated cost of a
Project lees the estimated Federal contribution. For purposes of
local reimbursement on this projects the non -Federal share of the
subject project is _27_% of the total estimated cost, or $13,990
3. Comity Share
The c mmenity share represents the portion of the total estimated
cost of a project to be said available by the Community. joint
State Aid funds can be utilized for all or part of the cossunity
share for projects on the State -Aid or State Highway system when no
higher priority project exists that requires the bas of these PUWe
within the Cemsemity, and the Department, through its local Division
Office, concern in the expressed deeir of the Comity to utilize
these foods. The c mitt' share of the subject project is 50%
of the non -Federal share, or $6.885
B. Reimbursement -
1. Prior to the beginning or continuation of preliminary engineering
activities, the Comity shell submit to the Department, one-half of
the comity share far the above stated project, or $3.442
2. At the time of contract 'award, the Department will advise the
Cosmu,uty of the bids received and the Comity chill, upon receipt
Of this information, indicate, in writing within ten days, their
concurrence in the contract award and agree to achent the balance
otheen
community share, S , within 30 days subsequent to the
award of the contract'. (See paragraph 8.3 belawJ
XUK40AA9DUm OF UND+•HFTANDING
Page 2
Date 11/20/79
3. The total financial obligation of the Community toward thin
project will be as stated in paragraph A.3 above, undenn
significant changes in the crops of work agreed to by the
Comity during the project development precess result la
an
increase in the "total estimated cost." 'When this is the ease,
new Ddeatcrandum of Understanding will be developed revising
the "community share." If the "total estimated cost" of the
project at the time of contract award is less Vasa that stated
in the Memorandum of Understanding, then the Community's
Gond payment required by paragraph B.2 above .wall be reduced
Proportionately.
C. Project Development
1. The .Department, prior to the initiation of the public hearing
process, will arrange for a meeting with the officiala of the
Community to review the project limits, scope of work, etc.,
based on the besteinlornmtion available.
2. Additional r- - ws may be raqueoted by either the Cmm unity
Or the Department at any point in the projectdevelopment
proceos.
3. The Comity and the Department retl, the right to terninate
the project at any time prior to the actual acquisition of
right-of-way. projects cannot be terminated by the Community
subsequent to right-of-way acquisition without concurrence by
the Department.
a Projects terminated by the Comity
The Comity shall be responsible for
Ube entire non -Federal share of the total -
expenditures incurred against the project
at the time of termination.
b. Projects, terminated by the lepartment
The Department shall be responsible for.
the entireon-Federal share of the
total expnitures incurred against the
project at the time of termination.
idFddMNIR1N OF UNDERSTANDING
Powe 3
Date 11/20/99
c. Projects terainatea by Mutual Agreement -
The Cosoamity, and the ]apartment will share:
proportionately, as with total project
funding, in the responsibility fox the non-
Federal
on-Federal chars of the total expenditures
incurred against the project at the time of
termination.
This agreement becomes effective upon signature.
Approved by the Maine Department of Transportationon
MGM L. MALL&R, Commissioner
Maine Department of Transportation
By:
Richard A. Coleman
Deputy Chief Engineer
Project Development
The Municipal Officials of theCid of Bxseor n
County of Panobeeot agree to bar Coordination and Reimbursement
Procedure outlined above for Federal Aid Project No. _ _m -1552(1)/M 1 5(1)
' Naaz Title Date