HomeMy WebLinkAbout1979-12-10 36 AH ORDER36 An
Introduced by Councilor sroentas, December 10, 1979
CITY OF BANGOR
(TARE.),, V1/rbtr,-„Authorizing City Manager to ExaCute Memorandum of _
Understanding for Federal Aid Project No. M -1590(1)/M-1490(3)
Stillwater; Avenue and Hogan ,Hoed
By the City Cmuni or Bre City of Banger:
ORDERED,
TMT the City Manager is hereby authorized to sign the
attached Memorandum of Understanding for a Federal Aid Project
forthereconstruction of a portion of Stillwater Avenue and
Hogan Road,: -and be it further
OWNED, that the sum of Ninety-one Thousand One Hundred
Twenty-five�Dollars .(%91,125.00) be authorized for transfer
from the Reserve for Future Construction Account - General to
cover one-half of the City's share of the project, with future
consideration to be given to an Application for Reimbursement
of the City's share under the State Aid Fuad.
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The total estimated cost of thin project is $1050,000.00,
of which 73% is to be paid by the Federal Government, and the
remaining cost to be shared equally between the State and the
City. $91,125.00 represents one-half of the City's share, with
the remainder to be paid prior to the start of construction,
estimated to be 1981.
36 An
W OEC `6 P2:16
IN CITY C0UFfIL F 0 R D E R
Deco 10, 1979CRYOk'0'1r
Refereed tFinance Committee Title, _ CITY CIERN fi
coca r next "Sting
/ A th iv1u9 City gad to Execute
C17 CINAF
memorandum ofunderstanding for Federal
IN CITY Cg IL ••Aid Project No. 1t1590(1)/I 1490(3)
Decembar 26, 1979 Stillbatex Avenhe and Nw1an Road, _
Cars next etngIntroduced filed
led m _
cieg Rx
Councilman
In City Council January 14,1980
C(oonnye/i^damdee/t next meeting
l�City Clark
IN CITY CO@FIL
jauuary 28, 1900
CITY C
r
36M Date 11/20/79
BANGOR
FEDSGAL AID MOMCT M -1590(1)/M-1490(3) LOCATiON Stillwater Ave A Hagan Road
PROGRAM Im NO. 88-80 SCOPE OF won Reconstruction
Whereas the subject project has been included in the Capital xmprovement.
Fsogram, based on local coat sharing, it is necessary for the City--Rew'a of
Sensor hereinafter referred to as the Comity, and the
Maine Department of Transportation, hereinafter referred to ad the Department,
to agree to project coordination and reimbursement procedure.
The Comity moat indicate their concurrence in these cC®itmenta a outlined
by signing the original of the Memorandum in the spaces provided and return it to
the Deputy Chief Engineer, Project Development, Isaias Department of Transportation,
Auguata, Maine 04333. This signed document must be received prior to the
beginning or continuation of preliminary engineering activities.
A. Definitions
1. Total Estimated Coat
The total estimated cost of.a project is based on a projected date
of advertising for bids and represents the beat estimate at the
begiraiag of the project development process of the cost of
engineering, right of way, construction, and other items considered
necessary to satisfactorily complete the project. Total estimated
cost of the subject project is 8 1.450.000
2. Pon -Federal Share
The non -Federal share represents the total estimated cost of a
project less the estimated Federal contribution. -Por purposesof
local reimbursement on this project, the non -Federal share of the
subject project is 27of the total estimated coat, or $ 364.500
3. Community Share
The c unity share represents the portion of the total estimated
oat of a project to be made available by the Comematy. joint
State Aid funds can be utilized for all or part of the community
where for projects on the State -Aid Cr State Highway system when n
higher priority project exists that requires the use of these funds
within the Community, and the Department, through its local Division
Office, concord in the expressed desire of the Comity to utilize
these Made. The c mmunity share of the subject project is 50 '$
of the non -Federal share, or $ rp9.250
B. Reimbursement
1 Prior to the beginning or continuation of preliminary engineering
activities,. the Community shall submit to the Department, one-half of
the eCecunity share for the above stated project, or $91.125
2. At the time of contract award, the Department will advuse the
Cemmunity of the bids received and the Community shall, upon receipt
Of this information, indicate, in writing within ten days, their
cOcCUneence N the contract award and agree to submit the balance
of the commmity share, $�]j��, within 30 ds
subsequent to the
award of the contract. (See paragraph 3.3 below)
LR IiANgM OF ll RSTANDING
Page 2
Date 11/20/79
3. The total financial obligation of the Comity toward this
project will be as stated in paragraph A.3 aboveg unless
significant changes in the scope of work agreed to by the
Community during the project development process result in an
increase in the "total estimated cost." when this is the case,
e r
Weeendum of Understanding will be developed revising
the "community share." If the "total estimated cost" of the
project at the time of contract award is less then that stated
in the Memorandum of Understanding, then the Community's
cond payment required by paragraph B.2above will be reduced
proportionately.
C. Project Development
1. The Department, prior to the initiation of the public housing
procesb� will arrange for a meeting with the officials of the
Community to review the project limits, seope ap work, etc.,
based on the best Information available.
2 Additional reviews may be requested by either. the Community
or the Department at any point in the project development
process.
3. The Comity and the Department retain the rigbt to terminate
the project at any time prior to the actual acquisition of
right-of-way. Projects cannot be terminated by the Community
subsequent to right-of-way acquisition without concurrence by
the Department.
a. Projects terminated by the Community
The Comounity shall be responsible for
the entire non -Federal shore of the total
expenditures incurred .against the project
at the time Of termination.,
b. Projects terminated by the Department
The Department shall be responsible for
the entireon-Federal share of the
total expenditures incurred against the
project at the time Of termination.
RU MORANAN9 OF UNDERSTANDING
Page 3
Date 11/20/79
c.. Projects terminated by Matusl Agreement
The Co®onity and the Department will share,
Proportionately, as with total project
funding: in the responsibility for the non -
Federal share of the total expenditures
incurred against the project at the time of
termination.
This agreement becomes effective upon signature.
Approved by the Maine Department of Transportation on
ROGER L. MALS4R� Cb®ieeionea
'Maine Department of Transportation
By:
Richard A. Colemane
Deputy Chief Engin
Project Development
The Municipal Officials of theCit_ of Lamar
County of Penobscot agree to the Coordination and Reimbursement
Procedure outlined above for Federal Aid Project No. M_1590W%X-1190(3)
Nate Title Date