HomeMy WebLinkAbout2021-04-12 21-155 Order
04/12/202121-155
04/12/2021
21-155
Public Works
Order
N/A
Title, Order
Authorizing Execution of a Contract with Northeast Paving for the Fiscal Year 2022 Paving Program
This Order would authorize a contract with Northeast Paving for the Fiscal Year 2022 paving
program. Last year, the City solicited sealed bids to provide this service for Fiscal Year 2021, and
the contract was awarded to Northeast Paving, the low bidder. City staff recently met with
Northeast Paving to discuss the potential to extend the FY21 paving contracted prices for the FY22
paving program. Northeast Paving was willing to perform the upcoming work at the same price bid
in FY 21.
Typically, the annual paving list is finalized and bid in late June, to correspond with the adoption of
the fiscal year budget, for contract award and commencement in July. This provides a very short
time frame for vendors to negotiate favorable supply rates, which is especially concerning currently
in light of the current volatile market conditions.
While the FY 22 paving list and budget have yet to be finalized, by adopting this Order, the City
commits to contract with Northeast Paving for the City Council approved FY 2022 paving program
appropriation and Northeast Paving commits to performing the work at the same per unit price bid in
FY 2021.
The City of Bangor has experience with Northeast Paving, is satisfied with their current contract
performance, and recommends extending the current contract through FY22.
Finance Committee
04/05/2021
Recommend for passage
50
New Business
04/12/202121-155
CITY OF BANGOR ORDER
04/12/2021
21-155
Schaefer
Authorizing Execution of a Contract with Northeast Paving for the Fiscal Year 2022 Paving Program
WHEREAS, COVID-19 has resulted in significant disruptions in commodity supply chains, resulting in tightened
inventory levels and increased costs; and
WHEREAS, the cost of the paving program can be significantly impacted by the petroleum markets; and
WHEREAS, there have been signs of volatility with the petroleum based markets; and
WHEREAS, this proposed contract will minimize the City's risk for potential marketplace increases;
Be it Ordered by the City Council of the City of Bangor that, the City Council hereby authorizes the execution
of a contract with Northeast Paving for the Fiscal Year 2022 Paving program, upon adoption of the Fiscal year
2022 budget.
IN CITY COUNCIL
APRIL 12,2021
CO 21-155
Motion made and seconded for Passage
Vote: 9—0
Councilors Voting Yes: Davitt,Dubay,Fournier, Hawes,Nichols, Okafor, Schaefer, Sprague,Tremble
Councilors Voting No: None
Passed
CITY CLE