HomeMy WebLinkAbout2012-11-14 13-003 ORDER COUNCIL ACTION
Item No. 13-003
Date: November 14, 2012
Item/Subject: ORDER, Authorizing Execution of a Contract in the Amount of
$150,890 to Nortrax for the Purchase of an Excavator
Responsible Department: Fleet Maintenance
Commentary:
This order will authorize the execution of a five year lease purchase contract with Nortrax for the
purchase of an Excavator. The City received ten bids ranging from a high bid of $39,727 to a
low bid of$31,584.54 per year for five years. On October 23, 2012, the Finance Committee
reviewed a recommendation from staff to lease- purchase an excavator from Nortrax, the low
bidder, in the amount of$31,584.54 per year for five years, for a total amount of $150,890.00
(purchase price less trade-in value, plus warranty costs).
Although the contractwill result in the execution of a lease/ purchase contract with annual
payments of which exceeds the budget of$23,700, as other leases and purchases have come in
lower than anticipated budget levels, the acquisition of this equipment will not exceed the total
budget. The contract award recommendation was reviewed and approved by the Finance
Committee on October 22, 2012.
The contract award recommendation must be reviewed approved by the City Council as it is over
$100,000.
Department Head
Manager's Comments:
City Manager
Associated Information:
Bid Tabulation
Budget Approval:
Finance Director
Legal Approval:
Ci Solicitor
Introduced for
X Passage - Consent
First Reading Page_of_
Referral
13-003
NOVEMBER 14,2012
Assigned to Councilor Longo
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CITY OF BANGOR
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(TITLE.) Order, Authorizing Execution of a Contract in the Amount of $150,890 to
Nortrax for the Purchase of an Excavator
By the City Council of the City of Bangor.•
ORDERED,
THAT, Deborah Cyr, Finance Director is hereby authorized to execute a contract
with Nortrax in the amount of $150,890 for the purchase of an excavator.
IN CITY COUNCIL
November 14, 2012
Approved
CITY rLTRK
13-003
NOVEMBER 14,2012
City of Bangor
Bid Tabulation
Bid No.: B13-014: Excavator(5 Yr. LeasePurchase)
Bid Opening: 10/17/12
Central Equip Comp Anderson Equipment Nortrax
Stillwater ME Manchester NH Hermon ME
Item Description Qty. Unit Unit Total Unit Total Unit Total
Price Price Price Price Price Price
1 Price Less Trade In 147,005.00 185,445.00 147,000.00
1 Per Year Lease 5 Yr 1 32 725.00 1 163 625.00 39 727.00 198,635.00 31 584.54 1 157 922.70
Year/Make/Model 2013 Doosan 2012-13 Komatsu 2012 John Deere
DX235LCR PC228USLA-8 225D
Meet Specifications Yes No Yes
0 tional 5 Yr Warran $9926/$7683/$4850 6,795.00 3,890.00
(Warranty excluded from Lease (Warranty excluded from Lease (Warranty included in Lease
Charwick Baross Beauregard Equip Beauregard Equip
Ban or ME Hermon ME Hermon ME
Description Unit
Unit Total Unit Total Unit Total
ItemQty. Price Price Price Price Price Price
1 Price Less Trade In 187,228.00 186,883.00 167,896.00
1 Per Year Lease 5 Yr 1 32 725.00 1 163 625.00 39 735.55 198 677.75 35 707.08 1 178 535.40
Year/Make/Model 2012 Volvo 2012-13 Case 2012 Case sub'to sale
ECR235DL CX 235C-SR CX 225
Meet Specifications Yes No No
5,982.00
0 tional 5 Yr Warranty $13906/$9015/$12505 6,313.00 3,890.00
(Warranty excluded from Lease (Warranty included in Lease (Warranty included in Lease