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HomeMy WebLinkAbout2020-10-19 Finance Committee Minutes FINANCE COMMITTEE MINUTES October 19, 2020 Councilors in Attendance: Hawes, Fournier, Schaefer, Supica, Nichols, Sprague Staff in Attendance: Laurie, Conlow, Cromwell, Smith, Theriault, Little, Saucier, Webb, Harris-Smedburg, Hayman 1. Bids/Purchasing a. Request to Waive Bid Process – Northeast Cable Construction - $15,957 Motion made seconded to authorize contract, motion passed unanimously. b. Request to Waive Bid Process – Traffic Detection Equipment – Coastal Traffic - $32,950 Motion made and seconded to authorize contract, motion passed unanimously. c. Emergency Power Generator Installation – WWTP – Penta Corporation - $954,700 Motion made and seconded to recommend contract award to City Council, motion passed unanimously. d. State Street Culvert Replacement – Engineering – R.F. Jordan & Sons - $214,699 Motion made and seconded to recommend contract award to City Council, motion passed unanimously. e. Carr Brook Sewer Improvements – Engineering – Eastwood Contractors - $1,683,093 Motion made and seconded to recommend contract award to City Council, motion passed unanimously. 2. Taxpayer Request to Discuss Status of 57 Division Street Staff reviewed the timeline and correspondence regarding this property. Due to action by the mortgage holder and the assumption that the listing agent had shared information with the buyer, the property owner appears to not have adequate information to participate in prior discussion. The property owner shared information related to the foreclosure, the reason for leaving the property and the desire to have the property redeveloped. Based on the additional information, staff recommendation was to delay taking the property until st December 1, allowing the owners, buyer and listing agent to develop an acceptable developer agreement that would allow the sale to proceed. Motion made and seconded to approve staff recommendation. 3. Request to Fund School Capital Reserve Staff reviewed a memo provided by the Superintendent which noted that an unanticipated surplus was generated in FY 2020 as a result of the receipt of unanticipated revenues and a reduction in expenditures related to the closure of schools from March to the end of June. The School Committee voted to recommend that $2.2 million of FY 2020 funds be used to fund certain capital items. The Council had approved the issuance of $1.4 million in bonds to partially fund electrical and roof upgrades at Bangor High School. In lieu of issuing the debt, these funds could be utilized for those costs as well as to accelerate additional electrical work, thereby forgoing the need to issue debt in future years. Motion made and seconded to recommend the transfer of funds to the City Council, motion passed unanimously. 4. Executive Sessions – 36 MRSA Section 841 (2) – Hardship Abatement Motion made and seconded to enter Executive Session, motion passed unanimously. 5. Open Session – Hardship Abatement Decision Motion made and seconded to approve staff recommendation on hardship abatement, motion passed unanimously. Meeting adjourned at 5:50 pm