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HomeMy WebLinkAbout2020-09-08 Finance Committee Minutes FINANCE COMMITTEE MINUTES September 8, 2020 Councilors in Attendance: Schaefer, Davitt, Supica, Hawes, Tremble, Sprague, Fournier, Okafor Staff in Attendance: Laurie, Conlow, Cromwell, Caruso, Willette 1. Consent Agenda a. Resolve 20-283, Authorizing Application, Acceptance and Appropriation of $146,389 in Municipal COVID-19 Awareness Campaign Funds from the State of Maine b. Workout Agreement – 190 Union Street - Marshall c. Workout Agreement – 35 Webster Avenue North – Roy d. Amendment to Workout Agreement – Jackson Street (various) – Sanborn Property Management Motion made and seconded to approve Consent Agenda items, motion passed unanimously. 2. Bids/Purchasing a. Request to Sole Source Phone & Internet Service – Airport – New England Communications - $27,569 Staff explained that a requirement of the Airport with Custom & Border Patrol Federal Inspection Services operations on site it to provide phone and internet services. The existing system are aged and experiencing issues. The request is to waive the bid process and contract with the City’s existing provider to upgrade these systems. Motion made and seconded to approve the purchase, motion passed unanimously. b. Request to Waive Bid Process - Weed Steamer – Parks & Rec and Public Services – Allied Equipment - $26,350 City staff demoed a steam powered weed removal system. The equipment is on a trailer and utilizes steam to removal weeds from gravel, pavement and concrete. The unit performed well and the City contracted the only local vendor for the product. Motion made and seconded to approve the purchase, motion passed unanimously. c. Request to Waive Bid Process - Portable Lift – Fleet Maintenance – Power Wash Sales LLC - $41,595 Recent scheduling changes at Fleet Maintenance to improve productivity and reduce vehicle down time, has resulted in the need to acquire an additional wireless portable lift system. The last two competitive bids have been awarded to Power Wash Sales LLC, so staff contacted the vendor to obtain the quote. Motion made and seconded to approve the purchase, motion passed unanimously. 3. Resolve, Appropriating $41,595 in Capital Fund Future Construction Funds for Purchase of Portable Lift This Resolve will appropriated funds to acquire the wireless portable lift unit as discussed and approved earlier in the agenda. Motion made and seconded to recommend passage of the Resolve to the City Council, motion passed unanimously. 4. Order, Authorizing FY 2020 Transfer from General Fund Debt Service to Capital Fund in the Amount of $299,600 This Order will authorize the transfer of unexpended General Fund debt service appropriations to a transfer to the Capital Fund in FY 2020. As the debt was issued later in the year than anticipated, the debt issue was reduced by the amount of existing appropriation. This will allow the City to pay for Capital Fund expenditures with existing appropriations. Motion made and seconded to recommend passage of the Order to the City Council, motion passed unanimously. Meeting adjourned 5:38 pm