HomeMy WebLinkAbout2020-08-10 20-255 OrderTitle, Order
CITY COUNCIL ACTION
Council Meeting Date: 08/10/2020
Item No: 20-255
Responsible Dept: School Department
Requested Action: Order
08/10/2020 20-255
Map/Lot: N/A
Authorizing Issuance of $1,400,000 of the City's General Obligation Bonds and a Tax Levy Therefor
Summa
The attached Order would authorize the issuance of $1,400,000 of the City general obligation bonds for a portion
of phase I of the reconstruction of the roof structure and electrical system upgrades at Bangor High School. The
total anticipated cost of the multi -phase roof project is $3.8 million and the electrical system upgrades is
estimated to be $2.7 million.
The City's Charter requires that bonds issued for a single capital expenditure over a proscribed amount, currently
$1,333,375, are subject to voter referendum, unless the City Council finds, determines and declares that an
emergency exists.
Based on a report of Oak Point Associates and Carpenter Associates, the following two significant deficiencies
were noted related to Bangor High School. Bangor High School was constructed in 1964 and refurbished and
improved in 1986 and 2002. The current roof load capacity is nearly half of the required current capacity. The
electrical system has had several failures and safety concerns arise over the last several years. Most notably, the
system does not include code compliant grounding throughout the equipment, electrical panels and conductors.
In addition, the electrical conduits, which are beneath the concrete slab are eroding, which has resulted in water
backing up into the electrical panels from time to time.
These circumstances create an unacceptable risk to the health and safety of the residents of the City , the users
of the High School and the building's integrity. Therefore, the City Council finds, determines and declares that
these capital expenditures constitute an emergency and shall be excepted from the referendum approval
requirements of Article VIII, Section 19(a)(1) of the City Charter.
Committee Action
Committee: Finance Committee Meeting Date: 08/03/2020
Action: Recommend for passage For: 5 Against: 0
Staff Comments & Approvals
This item will require a public hearing prior to final action on August 24, 2020.
IVB
City Manager City Solicitor Finance Director
Introduced for: First Reading
CITY OF BANGOR ORDER
Date: 08/10/2020
Item No: 20-255
Assigned to Councilor: Hawes
08/10/2020 20-255
Authorizing Issuance of $1,400,000 of the City's General Obligation Bonds and a Tax Levy Therefor
WHEREAS, the City of Bangor desires to finance improvements and repairs to Bangor High School (the
"Projects" as further defined below), with estimated project costs of approximately $3,800,000 (roof) and
$2,700,000 (electrical); and
WHEREAS, the current estimated costs of the Projects, and the amount of bonds the City expects to authorize
and issue to finance the Projects exceed the current referendum threshold established under Article VIII,
Section 19(a) of the City Charter; and
WHEREAS, as determined by the City Council, the Projects are necessary for the preservation of public health
or safety of the residents of the City of Bangor, which circumstances constitute an emergency under Article
VIII, Section 19(b)(vi) of the City Charter; and
NOW THEREFORE, following a public hearing held upon due notice posted and published pursuant to Article
VIII, Section 13 of the City Charter,
Be it Ordered by the City Council of the City of Bangor that, pursuant to 30 A M.R.S.A. §5772, Section 13 of
Article VIII of the City Charter (Private and Special Laws of 1931, Chapter 54 and all amendments thereof and
acts additional thereto), and all other authority thereto enabling, there is hereby authorized and approved the
issue and sale of the City's general obligation bonds in an amount not to exceed the aggregate principal
amount of One Million Four Hundred Thousand Dollars ($1,400,000). The proceeds derived from the sale of
said bonds, including premium, if any, and any investment earnings thereon shall be used and are hereby
appropriated to pay a portion of the costs (as herein defined) of the following Projects.
Description
Bangor High School Electrical System
Bangor High School Roof
Amount Estimated Life
$1,200,000 40 years
$200,000 40 years
THAT the estimated weighted period of utility for the property constituting the Projects to be financed with
the proceeds of the bonds is hereby determined to be the period of time indicated above for said Projects.
THAT the Finance Director, with the approval of the Finance Committee, be and hereby is authorized to
prepare, issue, and sell such bonds in the name of and on behalf of the City, at one time, or from time to
time, as one or more separate bond issues, and to determine the date(s), maturities (not to exceed the
maximum term permitted by law), denominations, interest rate or rates, place of payment, and other details
of said bonds, including the timing and provision for their sale and award, such approval to be conclusively
evidenced by the execution thereof.
20-255 08/10/2020
BE IT FURTHER ORDERED.-
THAT
RDERED:
THAT the City Council finds, determines and declares with respect to the Project that an emergency
exists within the meaning of Article VIII, Section 19(b)(vi) of the Charter as follows:
• Bangor High Schooll was constructed in 1964 and, was refurbished and improved in 1986 and
2002;
• Based on a report of Oak Point Associates and Carpenter Associates presented to the City Council,
the roof currently suffers from the following issues. the current roof load capacity is nearly half
of the required current capacity;
• Based on a report of Oak Point Associates and Carpenter Associates presented to the City Council,
the electrical systems suffers fromi the following issues: lack of grounding throughout the ellectricall
components and the erosion of the underground electrical conduit.
• These circumstances create an unacceptable risk to the health and safety of the residents of the
City ands the users of Bangor High School,
• There is therefore a substantial public exigency to speedily acquire, install, replace and improve
the Bangor High Schooli roof and electrical system in order to meet the needs of the residents of
the City and the users of Bangor Haigh School;
• Because there was and is an urgent and unavoidable need for the Projects to commence, proceed
and be completed in an expeditious manner, the City Council funds, determ,iines and declares that
the above circumstances constitute emergency circumstances under Article VIII, Section I,9(b)(vii)
of the City Charter, and that the authoriization and approval of the generale obligation bonds to be
issued for the Projects are:and shall be excepted from the referendum approval requirements of
Article VIII, Section 19(a)(1) of the City Charter.
THAT the Finance Director, with the approval of the Finance Committee, be and hereby is authorized to
provide that any of the bonds hereby authorized may be made subject to call for redemption, with or without a
premium, before the date fixed for final payment of the bonds, as provided in 30 A M.R.S.A. §5772(6), as
amended.
THAT in each of the years during which any of the bonds are outstanding, there shall be levied a tax in
an amount that, with other revenues, if any, available for that purpose, shall be sufficient to pay the interest on
said bonds, payable in such years, and the principal of such bonds maturing in such years.
THAT pursuant to 30 A M.R.S.A. §5772, Section 15 of Article VIII of the City Charter and any other
authority thereto enabling, the Finance Director, with the approval of the Finance Committee is hereby authorized
to issue temporary notes of the City in anticipation of the forgoing bond issue, to be in such form and contain
such terms and provisions including, without limitation, maturities (not to exceed 3 years from the issue date),
denominations, interest rate or rates, place of payment, and other details as they shall approve, their approval
to be conclusively evidenced by their execution thereof.
THAT said bonds and notes in anticipation thereof shall be signed by the Finance Director, countersigned
by the Chair of the City Council, sealed with the seal of the City, attested by its Clerk, and that said bonds shall
be in such form and contain such terms and provisions not inconsistent herewith as they may approve, their
approval to be conclusively evidenced by their execution thereof.
20-255 08/10/2020
THAT the Finance Director be and hereby is authorized and empowered in the name of and on behalf of
the City to execute and deliver all such contracts, agreements, certificates, instruments and other documents as
may be necessary or advisable, with the advice of counsel for the City, in connection with the financing of the
Projects and the sale, execution, issuance, and delivery by the City of the bonds and notes.
THAT the Finance Director be and hereby is authorized to select the underwriter, registrar, paying agent
and transfer agent for the bonds or notes heretofore authorized and the Finance Director be and hereby is
authorized and empowered to execute and deliver such contracts or agreements as may be necessary or
appropriate in connection therewith.
THAT the Finance Director be and hereby is authorized to prepare, or cause to be prepared, a Preliminary
Official Statement and an Official Statement for use in the offering and sale of the bonds or notes heretofore
authorized, such Preliminary Official Statement and Official Statement to be in such form and contain such
information as may be approved by the Finance Director, with the advice of the bond counsel for the City, and
that the use and distribution of the Preliminary Official Statement and the Official Statement in the name of and
on behalf of the City in connection with offering the bonds or notes for sale be and hereby is approved.
THAT the bonds and notes shall be transferable only on the registration books of the City kept by the
transfer agent, and said principal amount of the bonds and notes of the same maturity (but not of other
maturity), upon surrender thereof at the principal office of the transfer agent, with a written instrument of
transfer satisfactory to the transfer agent duly executed by the registered owner or his or her attorney duly
authorized in writing.
THAT the Finance Director and Chair of the City Council from time to time shall execute such bonds or
notes as may be required to provide for exchanges or transfers of bonds or notes as heretofore authorized, all
such bonds or notes to bear the original signature of the Finance Director and Chair of the City Council, and in
case any officer of the City whose signature appears on any bond or note shall cease to be such officer before
the delivery of said bond or note, such signature shall nevertheless be valid and sufficient for all purposes, the
same as if such officer had remained in office until delivery thereof.
THAT upon each exchange or transfer of bonds or notes, the City and transfer agent shall make a charge
sufficient to cover any tax, fee, or other governmental charge required to be paid with respect to such transfer
or exchange, and subsequent to the first exchange or transfer, the cost of which shall be borne by the City, the
cost of preparing new bonds or notes upon exchanges or transfers thereof shall be paid by the person requesting
the same.
THAT in lieu of physical certificates of the bonds and notes hereinbefore authorized, the Finance Director
be and hereby is authorized to undertake all acts necessary to provide for the issuance and transfer of such
bonds and notes in book -entry form pursuant to the Depository Trust Company Book -Entry Only System, as an
alternative to the provisions of the foregoing paragraphs regarding physical transfer of bonds, and the Finance
Director be and hereby is authorized and empowered to enter into a Letter of Representation or any other
contract, agreement or understanding necessary or, in her opinion, appropriate in order to qualify the bonds for
and participate in the Depository Trust Company Book -Entry Only System.
THAT the bonds and notes issued in anticipation thereof be issued an either a taxable or a tax-exempt
basis, or a combination thereof, as determined by the Finance Director, with the approval of the Finance
Committee.
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THAT, if the bonds or notes, or any part of them are issued on a tax exempt basis, Finance Director be
and hereby is authorized and directed to covenant and certify in the name of and on behalf of the City that no
part of the proceeds of the issue and sale of the bonds or notes authorized to be issued hereunder and no part
of the Projects shall be used directly or indirectly in any manner that would cause such bonds or notes to be
"private activity bonds" or "arbitrage bonds" within the meaning of Sections 141 and 148 of the Internal Revenue
Code of 1986, as amended (the "Code").
THAT, if the bonds or notes, or any part of them, are issued on a tax exempt basis, the Finance Director
be and hereby is authorized to covenant and agree, in the name of and on behalf of the City, for the benefit of
the holders of such bonds or notes, that the City will file any required reports and take any other action that
may be necessary to ensure that interest on the bonds or notes will remain exempt from federal income taxation
and that the City will refrain from any action that would cause interest on the bonds or notes to be subject to
federal income taxation.
THAT, if the bonds or notes, or any part of them, are issued on a tax exempt basis, the Finance Director
be and hereby is authorized and empowered to take all such action as may be necessary to designate the bonds
or notes as qualified tax-exempt obligations for purposes of Section 265(b) of the Code; it being the City Council's
intention that, to the extent permitted under the Code, the bonds or notes be Section 265(b) designated and
that the Finance Director with advice of bond counsel, make the required Section 265(b) election with respect
to such bonds to the extent that the election may be available and advisable as determined by the Finance
Director.
THAT the Finance Director be and hereby is authorized to covenant, certify, and agree, in the name of
and on behalf of the City, for the benefit of the holders of such bonds or notes, that the City will file any required
reports, make any annual financial or material event disclosure, and take any other action that may be necessary
to ensure that the disclosure requirements imposed by Rule 15c2-12 of the Securities and Exchange Commission,
if applicable, are met.
THAT the term "cost" or "costs" as used herein and applied to the Projects, or any portion thereof,
includes, but is not limited to: (1) the cost to design, construct, renovate, refurbish, improve, acquire, replace,
furnish and equip the Projects; (2) the cost of land, easements and other real property interests, landscaping
and site preparation, utility extensions, all appurtenances and other fixtures, facilities, buildings and structures
either on, above, or under the ground which are used or usable in connection with the Projects; (3) the cost of
feasibility studies, surveys, environmental studies and assessments, engineering, plans and specifications, legal
and other professional services associated with the Projects; (4) issuance costs, including premiums for
insurance, capitalized interest and other financing charges, fees and expenses relating to the financing
transaction.
THAT the investment earnings on the proceeds of the bonds and notes, if any, and the excess proceeds
of the bonds or notes (including premium), if any, be and hereby are appropriated for the following purposes:
1. To any costs of the Projects in excess of the principal amount of the bonds or notes authorized
hereunder;
2. If the bonds or notes are issued on a tax exempt basis, in accordance with applicable terms and
provisions of the Arbitrage and Use of Proceeds Certificate delivered in connection with the sale
of the bonds or notes including, to the extent permitted thereunder, to the City's General Fund;
3. To pay debt service on the bonds.
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THAT if the actual cost of any Project differs from the estimated cost set forth herein, whether due to
completion, delay or abandonment of the Project or for any other reason, the Finance Director is authorized, in
her discretion, to reallocate proceeds of the bonds to any other listed Project or to any other project or
improvement that the City Council has approved or may in the future approve as part of the City's annual capital
improvement plan.
THAT the Finance Director, Chair of the City Council, Clerk, and other proper officials of the City be, and
hereby are, authorized and empowered in the name of and on behalf of the City to do or cause to be done all
such acts and things as may be necessary or advisable, with the advice of counsel for the City, in order to effect
the sale, issuance, execution, and delivery by the City of the bonds and notes.
THAT if any of the officers or officials of the City who have signed or sealed the bonds and notes
hereinbefore authorized shall cease to be such officers or officials before the bonds or notes so signed and
sealed shall have been actually authenticated or delivered by the City, such bonds or notes nevertheless may be
authenticated, issued, and delivered with the same force and effect as though the person or persons who signed
or sealed such bonds notes had not ceased to be such officer or official; and also any such bonds or notes may
be signed and sealed on behalf of the City by those persons who, at the actual date of the execution of such
bonds or notes, shall be the proper officers and officials of the City, although at the nominal date of such bonds
or notes any such person shall not have been such officer or official.
THAT if the Finance Director, Chair of the City Council, or Clerk are for any reason unavailable to approve
and execute the bonds, notes in anticipation thereof, or any related financing documents, the person or persons
then acting in any such capacity, whether as an assistant, a deputy, or otherwise, is authorized to act for such
official with the same force and effect as if such official had himself or herself performed such act.
THAT any issue of bonds may be consolidated with and issued at the same time as any other issue of
bonds authorized prior to their issuance, and the bonds may be divided into multiple series and issued in separate
plans of financing, with the approval of the Finance Committee.
THAT during the term any of the bonds are outstanding, the Finance Director is hereby authorized, in
the name and on behalf of the City, to issue and deliver refunding bonds on either a current or advance refunding
basis, to refund some or all of the bonds then outstanding, and to determine the date, form, interest rate,
maturities (not to exceed 30 years from the date of issuance of the original bonds) and all other details of such
refunding bonds including the form and manner of their sale and award. The Finance Director is hereby further
authorized to provide that any of such refunding bonds hereinbefore authorized be made callable, with or without
premium, prior to their stated date(s) of maturity, and each refunding bond issued hereunder shall be signed by
the Finance Director, countersigned by the Chair of the City Council, sealed with the seal of the City, attested
by its Clerk.
THAT it is the intent of the City Council that this Order constitute the City's declaration of official intent
within the meaning of Treasury Regulation §1.150-2.
IN CITY COUNCIL
AUGUST 10,2020
CR 20-255
Motion made and seconded for First Reading
Vote: 9—0
Councilors Voting Yes: Fournier,Hawes,Nichols, Okafor, Schaefer, Sprague, Supica,
Tremble,Davitt
Councilors Voting No: None
Passed
CITY CLE
IN CITY COUNCIL
AUGUST 24,2020
CR 20-255
Motion made and seconded to Open Public Hearing
Vote: 9—0
Councilors Voting Yes: Fournier,Hawes,Nichols, Okafor, Schaefer, Sprague, Supica,
Tremble, Davitt
Councilors Voting No: None
Public Hearing Opened
No Comments.
Motion made and seconded to Close Public Hearing
Vote: 9—0
Councilors Voting Yes: Fournier, Hawes,Nichols, Okafor, Schaefer, Sprague, Supica,
Tremble,Davitt
Councilors Voting No: None
Public Hearing Closed
Motion made and seconded for Passage
Vote: 9—0
Councilors Voting Yes: Fournier,Hawes,Nichols, Okafor, Schaefer, Sprague, Supica,
Tremble,Davitt
Councilors Voting No: None
Passed
v
CIT CLE