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HomeMy WebLinkAbout2020-05-19 Finance Committee Minutes FINANCE COMMITTEE AGENDA May 19, 2020 (Please note change in day) Councilors in Attendance: Supica, Hawes, Sprague, Nichols (Item 1 only) Staff in Attendance: Laurie, Conlow, Cromwell, Drew, Little 1. Executive Session – 1 MRSA Section 405 (6)(A) – Workers Compensation Settlement Motion made and seconded to enter Executive Session, motion passed unanimously. Motion made and seconded to exit Executive Session, motion passed unanimously. 2. Open Session – Workers Compensation Settlement Recommendation Motion made and seconded to recommend settlement to the City Council, motion passed unanimously. 3. Bids/Purchasing a. Driver Barriers – Community Connector – Autotronics - $750/per bus Motion made and seconded to contract with Autotronics, motion passed unanimously. b. Financial System Software Upgrade – Citywide – Central Square/ITSavvy - $21,380/11,028 Motion made and seconded to contract with Central Square/ITSavvy for system upgrades, motion passed unanimously. 4. Lien Notice and Filing Deadline Discussion Staff reviewed existing statutory requirements for lien notices and filings and the impact of recently issued Executive Order. Currently the City has until 60 days after the State of th Emergency ceases, which at this time would equate to August 11. The concern we have is that mailings related to liens may overlap with upcoming tax payments. There does not need to be any decision today, but the time is nearing. Staff discussed drafting a cover letter to explain the reasoning behind why notices are being issued.