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Home My WebLink About1981-05-27 81-181 ORDERIntroduced by Councilor Baldacci, May 21, 1991 CITY OF BANGOR (TITLE.) M1$¢T,.-..-Authorizing-Execution f Agreement for participation in the._.. -reno6scoe Cwnty Q 1 Jnatice Mane%ament _Information System _.. By ChsC vemcudt of Oity ofimnoar: ORDERED, TORT Francis Woodhead, Chief of Police, is hereby authorized and directed, on behalf of the City of Bangor, to enter into an agreement, a copy of which is onfile In the office of the City Clerk, for purposes of permitting the ,participation of the Bangor Police Department in the Penobscot County Criminal Justice Management Information System. Bt MAY 20 P4:15 In City Oj4ncil May 21,19n 0 n-OlE-R ....i Anand in the lot line aBter Title, CIA C1iY 0.9 Pollee add and ]chin 11yvn :{{ t'ity Manager Also nelete the Auteowwng H cutim of igmement ................. 4..................... mrd is in the let line end add are Jpr PorticiPatim in Lhe PenobacoL Oeiae passed as amended _ County Criminal dnat alp`Z g A Wermatim Systm In ed a filed by .. l ... .. ....... I •••Ouncilman t�y 81-161 Penobscot County Criminal Justice Management, Ieformation Systsu User Agreement I. Parties cowl DoeneentsI This agreement is made and executed this .day of 1981 by sed among the following agencies: - The Bangor Police Department The Brewer Police lepartment The Hampden Police Department The Old Toon Police Department The Orono Police-Bspartm®t The Penobscot SherifffIs Office The University of Maine Police Department Purpose-. This agreement shall set forth the financial and operational responsibil- ities accepted by each agency or municipality which participates in the Panob- seot County Criminal Justice Management Information Systmc. In addition to the tam of this agreement: each participating agency or municipality shall agree to be bawd by the terse sed conditions of the contract between the County of Penwbacot end Mind Systemse Ineorporatedr Of Oraz:ger New Jersey: made Januuy 1: 1981• It is understood that this agreement shall remain in force on are ongoing basis. Notification of say agencyss or munielpallties withdrawal nom this agreement must be seared at least 90 days prior to that withdrawal, Providad that current, year cost obligations must be and to the date of withdrawal. z. II. Project Marugamantx A. Project Committee. Each over agvmy, shall appoint one system representative and, at their ddscretiey one assistant system representative to serve as a member of a project mragement committee. Each agency or municipality shall have only one vote regardless of the number of represe,Ratives they have on the committee and no committee member, regular or advisory, stall have the authority to obligate agency, or ®ndcipal forts. In additio% ons Penobscot Counby Commissioner shall serve as an advisory member of the committee with- out voting rights. All decisions or recommendations made by the Project Manages nt Committee must be ratified by at least two thud. of the entire committee. B. System Managar. The Project Management Committee shall select one member to serve as Systeme Manage, The System Manager shall act as moderator a.i coordinator of all committee functions, and shall be responsible for timely reports to the Penobscot County Commissioner regarding project development and progress. In additiory the System Manager shall have the authority to physically die- connect ary user from the computer eyetem on an amergenq basis pending the resolution of any security or system threatening oeeurance. The determination as to when a state of emergency exists shall be in the sole discretion of the System Manager. In aro such case, resolution shalt be attempted at once via the Project Management Committee ane arq necessary consultants. Me System Manager and members of tb'e Project Mawgement Committee shall carve without compensation other than that provided by their respective agencies. 3. C. Duties of the Project Management Committee: The duties of the Project Management Committee shell include the following: 1. lavestigatinn em rewmmmdations regarding say changes in - system configuration: hardware. or software, 2. The development of operational policies. 3. Interface kith other information management systems or noo- war agencies. L.- Byatm exparniow - ,5.- The confirmation of level L security assignments and system privaSy/sewrity. 6. The negotiation of Paters hamware and software maintenance contracts. 7. The coordination of cooperative fundi 9 for ongoing system coats. It is agreed that on agency or municipality will attempt to make any hardware or softwaremcdifdcatiary addition or deletion without Project Managemet Committee approval. III. Agreements: - A. Each remote use agency shall accept the wets of the communication link betwem their terminal and the computer mainframe housed at the Bangor Police Station. Such wets shall includev but are not limited to, telephone lease line costs: hard wire. costs, or argt form of radia link wets. In adflitiont the cost of any additional computer hardware or equipment not nwmsary for basis system operatiooq shall be borne by the near agency initiating the purchase. Mia shall apply to both acquisition costs and ongoing maintenance wets of such hardware or equipment. - .. B. The ongoing wets of the electrical power necessary to operate the remote user terminals shall be borne by those near agencim. C. The Bangor Police Department shall accept the responsibility for housing the wmpater winframe, maintaining its environment: and arranging necessary service or maizhenance. - w D. The ongois8 costa of the electrical power necessary to operate the computer mainframe at the Bangor Police Department stall be borne in full by the Bangor Police Department sod any other nessy which is hard etred ddrectly to the computer nainframe and has no ongoing coneuntcetion 15 n4 cost. M. in the event of airy ongoing tomnunicatian linty between the Penobscot Country Crlmiael Justice management Formation System and Far other infor- mation menagaant system, such costs shad be sham equally among all seer agencies. P. The ongoing cost of hardware maintenance for the computer system shall be shared on an equal beats among all neer sgencdss. The cost of hardware m=<..tOcarte for the first twelve m utbs of operation shell be paid by Penobscot County subgrant facts. After that period, owing hardware maintenance shall be negotiated with Mia¢ Systeusr lncorporated or some other suitable vendor. C. Toe cost of ary necessary "all perils" insurance coverage shall be shared On an equal basis among all peer agencies. M. The cast of software ma teranee for the computer eystm shell be shared us an equal basis among all user agencies. The cost of software maintenance for tba period of January 1, 1981 through March 31, 1982, shall be paid by Penobscot County subgraht foods. Prior to March 31, 1982, ongoing software maintenance shall be negotiated with Mini. Systema, Incorporated or some other suitable vendor. I. The Department of Public Safety's "Metra Manual^, the M.C.I.C, user manual, the user console provided by M pyatems, Incorporated, Out any other operational manuals selected or developed by the Project Management committee sball provide the only acceptable message ami protectors forts for the use of the Computer System. 5. J. Each participating agency or municipality agrees to comply with Title 16 H.R.S.A., 'Tun Crimp*_s History Record Information Acte In regards to the use or release of aro police intormatiom. All steps will be taken to protect public Privacy and coKSdertiality. H. g participating agency or municipality agrees to comply with all the general or special conditions imposed on Penobscot County's subgrant award 62o0953/0130. L. The Bangor Police Department shall aco%p the responsibility for daily memory back-up and storage and the se ty of system bacp and dooumntation. H. For purposes of indemnification of participating agencies and/or mundcipal, ities against any losses, damages, or liabilities arlsing out of the use or services of the Pnobsoot County Criadnal Justice ManagemerAIufonaetion System, the offending agency, charged with such loss, .damage, or liability and its mvdoipality shall._alone be responsible and said offending agency, h,II save and told harmless all other participants who have not contributed to said losses, damages, or liabilities, I :� J .,;