HomeMy WebLinkAbout1982-02-08 82-85 ORDERIntroduced by Councilor zenozian, February e, 1583
_hp CITY OF BANGOR
(TITLE) Orlbrrr Authorizing City Managerto MOOT Memorandum
..........
of Understanding - Hammond Street, Odlin Road, Maine Avenue Inter -
By W GUY Couneit of the City of Amager:
ORDERED,
THAT the City Manager be and hereby is authorized to sign
the attached Memorandum of Understanding covering the inter-
section of Hammond Street, Odlin Road and Maine Avenue as part
of the Federal Urban Program, and be it further
ORDERED,
THAT the City's share of theproject, estimated to be
375,000., be taken from the Local Road Assistance Program.
WWNWAIWOiNOW011AW:R
This project will be designed and constructed through the
Maine Department of Transportation, under the Federal Urban
Program. The total estimated cost of the project is 3300,000.1
of which the City's share is twenty-five percent. The Local
Road Assistance Program, which replaces the State Aid Program,
will provide an estimated 3159,000. for road projects within
the City in 1982•
Ta City bmmoll Febnery 8J982
Passed ORDER-85 '82 JAN35 V3:$1�-
Title, CI iY Of
CITY Utfa
C ty Clerk ,, ,Autborlaltg.ClLY.mWKRex to Si,�y p�pP .,
memorandum of Understanding Kemoni Street
........................................
(Klin Roedr Maine Avenue Intersection
iroduced and filed by
.......
Councilmann
Tas
Jamery 19, 1982
MPORANOOM OF UNDERSTANDING
6WOOR
FEDERAL RID PROJECT: OP -1570(1) t0CFTION: Hammond-Odlin-Maine Intersection
RROORAI ITEM: 58_00 SCOPE OF WOR(: Traffic Operational Improvements
Whereas the subject project has been included in the Capital Improvement Pm -
gram, contingent on local cost sharing, it is necessary for the city of Bangor,
hereinafter referred - to as the Municipality, and the Maine Department of
Transportation, hereinafter referred to as the Department, to agree to a project
coordination and reimbursement procedure.
The Municipality must indicate their concurrence in these commitments, as out-
lined, by signing the original of the Memorancum in the spaces provided and return
it to the Chief Engineer, Maine Department of Transportation, Augusta, Maine
06333. This signed document most be received prior to the beginning or continue -
tion of preliminary engineering activities.
A. Definitions
1. Programmed Cost
The programmed cost of a project is the estimated cost as
shown in the Department's Capital Improvement Program. The
programmed cost of this project is $300_OW. This amount is
for planning purposes only, since it is based Won
preliminary information. The project development process
will refine this figure using more detailed information and
will provide the "total estimated cast" to be used as a bests
for the Rbnicipal Share."
2, Total Estimated Cost
The total estimated cost of a project is the estimated cast
at the completion of the project development process, includ-
ing the cost of engineering, right-of-way, construction, and
other items considered necessary to satisfactorily complete
the project. This amount will be the basis for determining
the "Fbniclpal Sham" of project cost.
MEMORAMIM OF LWDERSTAMOJ o
Page 2
3. Municipal Share -
The Municipal Share represents the portion of the total
estimated cast of a project to be made available by the
Municipality. The Municipal Share of the subject project is
2% of the total estimated cost.
B. ReLntureerent
1. Prior to the beginning or continuation of the project devel-
umant process, the Municipality will forward a signed copy
Of this Meaprandnm acknowledging that the level of the Mud-
clpal financial obligation toward this project indicated
adove is acceptable.
2. At the completion of project design and right-of-way .
appraisal the Department will notify the Municipality of the
"total estimated cost" of the project which is to be the
basis of the payment expected from the Municipality. This
notification will be in the form of a City/State Agreement
(see paragraph C.3 below.) The project will not be adver-
tised for bids until the Municipal share of the cost of the
Project has been received by the State. Our current schedule
calls for advertising this project in the Fall, 1984:
3. Wan receipt of the Municipality's share of the funds, the
project will be advertised for bids and subsecpently the
construction contract will be awerdad. Should the total
estimatW cast of the project as a result of contract award
be different than the "total estimated cost," which dater -
mined the 'Municipal Share," then the Municipality will be
responsible only for their pro -rata share of the lessor
amount.
MFPORANDW OF WDEVSTANOIND
Page 3
1he total financial obligation of the Municipality toward
this project will be completed with the action mWired by
Paragraph 3. above, unless significant charges in the scope
Of the construction initiated by the Municipality, or the
Department and agreed to by both parties and the Federal
Highway Administration result in an increase in the "total
estimated cost." In which case, the Municipality is expected
to pay their pro -rata portion of the increased cost.
Project Development _
1. The Cepartment, during the project public participation process,
Will arrange for a meeting with the officials of the Municipal-
ity, if desired by the Municipality, to review the project
limits, scope of work, etc., based on the best information avail-
able at that tima.
2. Additional reviews may ho requested by either the Municipality or
the Department at any point in the project development process.
3. A City/State Agreement will be prepared by the State formalizing
the funding and will outline the work to be done by the State and
that which is to be performed by the Municipality.
6. The Municipality and the Cepartment retain the right to terminate
the project at any time prior to the actual acquisition of right-
of-way. Projects cannot be terminated by the Municipality subse-
quent to right-of-way, acquisition without concurrence by the
Department.
a. Projects terminated by the Municipality
The Municipality shall be responsible for the entire
norvfederal share of the tag expenditures Incurred
against the project at the time of termination.
MEMORANDUM OF UNDERSTANDING
Page 4
b. Projects termireted by the Department
The Department shall be responsible for the entire
non-federal share of the total expeMitures incurred
against the project at the time of termination.
i c. Projects terminated by Mutual Agreement
The Municipality and the Department will share propor-
tionately, as with total project funding, in the respons-
ibility for the non-federal share of the total expendi-
tures incurred against the project at the time of
termination.
This Memorandua becomes effective upon signature.
Approved by the Maine Department of Transportation on
MAINE DEPARTMENT OF TRAP PJRTATIDN -
George M. Cauptell, Jr., Commissioner
By:
R A. Ci gi CO Wsn
Chief Engineer
The Municipal Officials of the city of � gor, county of Penobscot agree to the
Coordination and Reimbursement Procedure outlined above for the Federal -Aid
Project OP -1510(1).
(Name) .(Title) - (Date)
(Name) (Title) (Date)
(Name) (Title) (Date)