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Home My WebLink About1982-02-08 82-84 ORDER82-84 Introduced by Councilor Zendzian, February 8, 1982 CITY OF BANGOR (TITLE.) (Prbgr, Authorizing City Manager to Sign MOT Memorandum of Understanding - Valley Avenue Reconstruction BY the City cats LL of Wm OUV of nter: OHDFMD, THAT the City Manager be and hereby is authorized to sign the attached Memorandum of Understanding covering the the reconstruction of Valley Avenue as part of the Federal Urban Program, and be, it further ORDERED. THAT the City's share of the project, presently estimated to be $100,000., be taken from the Joint State Aid account balance. STATEI'IEBT OF FACT: This project will be designed and constructed by the Maine Department of Transportation under the Federal Urban Program. The total estimated cost of the project is $500,000. We have previously committed the funds from us from the existing Joint State Aid account, which is to be closed out this year. In City @oarmil Feaoary 8.198 Passed 82-84 'ORDER V'JAN35 Hbl Title, ne.., Authorial City Hone to S MM C11Y Ob Z CS •k - n6 Bae igy.... CITY CLEPn ,1lemmanddm"of Understanding Valley Ave. ...................... .. ,. ,,, •.Pecrostavotlov , r troduced and filed by .. .. Councilman RVm_1 January 19, 1982 MEMORANDUM OF UNDERSTANDING Whereas the subject project has been included in the Capital Improvement Pro- gram, contingent on local cost sharing, it is necessary for the city of Bangor, hereinafter ' referred to as the Municipality, add the Maim Department of Transportation, hereinafter referred to as the Department, to agree to a project coordination and.reimburseneM procedure. The tMunicipality must indicate their concurrence in these commitments, as out- lined, by signing the original of the Memorandum in the spaces provided and return it to the Chief .Engineer, Maim Department of Transportation, Augusta, Maim 0¢333. This signed document must he received prior to the beginning or continua- tion of preliminary engineering activities. Definitions 1. Programmed Cost The programmed cost of a project is the estimated cost as shown in the Department's Capital Improvement Program. The programmed cost of this project is $5_000. This amount is for planning purposes only, since it is based upon Preliminary information. The project development process Will refine this figure using more detailed information am will provide the "total estimated cast" to be used as a basis for the 'Municipal 51hare." - 2. Total Estimated Cost The total estimated cost of a project is the estimated cost at the completion of the project development process, includ- ing the cost of engineering, right-of-way, construction, and other items Considered necessary to satisfactorily complete the project. This amount will he the basis for determining the 'Municipal Share" of project cost. BANOIH FEDORAL AID PROJECT: M-1530(1) WCATION: Valley Avenue PRO(RM ITN: 59.00 Sm FE OF WOW: Reconstruction 1.0 mile Whereas the subject project has been included in the Capital Improvement Pro- gram, contingent on local cost sharing, it is necessary for the city of Bangor, hereinafter ' referred to as the Municipality, add the Maim Department of Transportation, hereinafter referred to as the Department, to agree to a project coordination and.reimburseneM procedure. The tMunicipality must indicate their concurrence in these commitments, as out- lined, by signing the original of the Memorandum in the spaces provided and return it to the Chief .Engineer, Maim Department of Transportation, Augusta, Maim 0¢333. This signed document must he received prior to the beginning or continua- tion of preliminary engineering activities. Definitions 1. Programmed Cost The programmed cost of a project is the estimated cost as shown in the Department's Capital Improvement Program. The programmed cost of this project is $5_000. This amount is for planning purposes only, since it is based upon Preliminary information. The project development process Will refine this figure using more detailed information am will provide the "total estimated cast" to be used as a basis for the 'Municipal 51hare." - 2. Total Estimated Cost The total estimated cost of a project is the estimated cost at the completion of the project development process, includ- ing the cost of engineering, right-of-way, construction, and other items Considered necessary to satisfactorily complete the project. This amount will he the basis for determining the 'Municipal Share" of project cost. MEMOMNOLH OF UNOERSTANDINO Page 2 3. Municipal share The Municipal share represents the portion of the total estimated cost of a project to be made available by the Municipality. The Municipal Share of the subject project is 2l% of the total estimated cost. B. Beimh4rstlralht 1. Prior to the beginning or continuation of the project devel- opment process, the Municipality will forward a signed copy of this Memorandum acknowledging that the level of the Muni- cipal financial obligation taward this project indicated above is acceptable. 2. lit the completion of project design and right-of-way appraisal the Department will notify the Municipality of the "total estimated cost" of the project which is to he the basis of the payment everted from the Municipality. This notification will be in the form of a City/State Agreement. (see paragraph C.3 below.) The project will not to adver- tised for bids until the Municipal share of the cast of the project has been received by the State. Our current schedule calls for advertising this project in the Spring, 1983. 3. Ipon receipt of themunkipality,s share of the funds, the project will be advertised for bids and subsequently the construction contract will he awarded. Should the total estimated cost of the project as a result of contract award be different than the "total estimated cost," which deter- mined the 'Municipal Share," then the Municipality will he responsible only for their pro -rate sham of the lessor amount. - MEMORANDUM OF UNDERSTANDING Page 3 The total financial obligation of the Municipality -toward this project All be completed with the action required by Paragraph 3. above, unless significant charges in the scope of the construction initiated by the Municipality, or the Department and agreed to by both parties and the Federal Highway Administration result in an increase in the "total estimated! cost." In which case, the Municipality is expected to pay their pro -rata portion,of the Increased cost. Project Develoament 1. The Department, during the project public participation process, will arrange for a meeting with the officials of the Municipal- ity, if desired by the Municipality, to review the project limits, scope of work, etc., based on the best information avail- able at that time. 2. additional reviews may be requested by either the Municipality or the Department at any point in the project develWment process. 3. A City/State Agreement will be prepared by the State formalizing the funding and will outline the work to be done by the State and that which is to be performed by the Municipality. 4. The Municipality and the Department retain the right to terminate the project at any time prior to the actual acquisition of right- of-way. Projects cannot be terminated by the Municipality subse- quent to right-of-way acquisition without concurrence by the Department. a. Projects terminated by the Municipality The Municipality shall be responsible for the entire non-federal share of the total expendhtures incurred against the project at the time of termination. METDMMM OF WDf S(AMDING Page 4 It. Projects terminated by the Department The Department shall be responsible for the entire non-federal share of the total expenditures imurred against the Project at the time of termination. c. Projects terminated by Mutual Agreement The Municipality and the Department will share prepor- tlonetely, as with total project funding, in the respons- ibility for the non-federal sharp of the total expends_ tures incurred against the project at the time of termination. - This Memorardm becmnes effective upon signature. Approved by the Maine Departo nt of Transportation on MAINE DEMARIA M OF TRAM MRTATIDN George N. Campbell, Jr., Commissioner By: Rrcar P. Co w n Chief Engineer The Municipal officials of the city of Bangor, county of Penobscot agree to the Coordination and Reimbursement Procedure outlined above for the Federal -Aid Project M-1530(1). (Name) (Title) - (Date) (Name) (Title) (Date) (Name) (Title) (Date)