HomeMy WebLinkAbout2019-10-07 Finance Committee Minutes
FINANCE COMMITTEE MINUTES
October 7, 2019
Councilors in Attendance: Davitt, Supica, Schaefer, Sprague, Tremble, Weston,
Nichols
Staff in Attendance: Conlow, Cyr, Cromwell, Lawrence, Willett, Theriault, Courtney,
Higgins, Hamm, LaBree, Nicklas
1. Consent Agenda
a. Workout Agreement – 71 Harvard Street – Heirs of Philip Whitney
b. Workout Agreement – 104 Mt. Hope Avenue – Michael Cassidy
c. Update on Used Vehicle Purchase – Airport – O’Conner GMA - $19,900
Motion made and seconded to approve Consent Agenda items, motion passed unanimously.
2. Bids/Purchasing
a. Guardrail Replacement – Public Works – C.A. Newcomb - $19,500
Motion made and seconded to award contract to C.A. Newcomb, motion passed
unanimously.
b. Front End Loader – Fleet Maintenance – Nortrax - $99,000 (Life/Cycle cost)
Motion made and seconded to recommend purchase to City Council, motion passed
unanimously.
c. Upper Park Street Improvements – Gardner Construction - $31,000
Motion made and seconded to approve contract with Gardner Construction, motion
passed unanimously.
d. Request to Sole Source - IT Servers and Switches – Dell - $110,969
Motion made and seconded to recommend purchase to City Council, motion passed
unanimously.
e. Request to Waive Bid Process – Fire Truck – Pierce Manufacturing - $629,984
Motion made and seconded to recommend purchase to City Council, motion passed
unanimously.
f. Tires and Tire Service – City Wide – Maine Commercial Tire - $129,254 (estimate)
Motion made and seconded to recommend contract to City Council, motion passed
unanimously.
g. Sale of City Owned Properties Offered via RFP Process:
177 Pearl Street – Habitat for Humanity - $5,000
Sale of 69 Fruit – J&R Contracting Group $1,100
Sale of 28 Fremont Street – Gary & Melanie Frost - $4,000
Sale of 57 & 61 Curve Street – Kimberly Paige - $6,000
Sale of 118 Grove Street – Mitchell Jameson - $12,000
Motion made and seconded to recommend sale of City properties and execution of
associated developer agreements to the City Council, motion passed unanimously.
3. Sale of 171 Garland Street – Chris Pepin - $2,500
Staff received an offer from Mr. Pepin to acquire this city owned property, to provide off-
street parking to an abutting property he is under contract to purchase. Motion made and
seconded to recommend sale of property to the City Council, motion passed unanimously.
4. Discussion of City Hall Improvements
Staff provided additional background on the history of the building, the investments to date
as well as the current deficiencies of the building and the opportunities that exist with a
renovation. Council provided feedback on the information and identified areas to highlight
when providing information on this project.
5. Resolve, Declaration of Official Intent to Redeem or Defease Bonds
This item was a recommendation from the City’s Bond Counsel, to clarify that the City has
taken action to redeem the Arena bonds and our understanding that during the term of the
existing tax-exempt bonds, the City could execute contracts or generate private use funds
that would jeopardize the tax-exempt nature of the bonds.
6. Executive Session – 1 MRSA Section 405 (6)(E) – Contract Settlement
7. Open Session – Contract Settlement Decision
Motion made and seconded to accept settlement check, motion passed unanimously.
8. Executive Session – 36 MRSA Section 405 (6)(C) – Hardship Abatement
9. Open Session – Hardship Abatement Decision
Motion made and seconded to approve hardship abatement application, motion passed
unanimously.
Meeting adjourned 6:48 pm