HomeMy WebLinkAbout2019-09-04 Finance Committee Minutes
FINANCE COMMITTEE MINUTES
September 4, 2019 @ 5:15 pm
Councilors in Attendance: Nichols, Weston, Supica, Sprague
Staff in Attendance: Cyr, Cromwell, Eyles, Courtney, Wallace, Hathaway, Cyr,
Willett, Heitmann, Caruso, Little
1. Consent Agenda
a. Resolve, Accepting and Appropriating WIC Nutrition Program Grant Funds
Motion made and seconded to recommend passage to City Council, motion passed
unanimously.
2. Bids/Purchasing
a. Jet A Fuel Tank Roof Seam Repair – Airport – Amex - $29,600
Motion made and seconded to award contract to Amex, motion passed unanimously.
b. Request to Waive Bid Process - Fiber Installation – Information Services - $30,662
Motion made and seconded to authorize contract for work, motion passed unanimously.
c. Request to Sole Source Purchase – WEMCO Pump – WWTP – Process Distributers
Inc - $30,930
Motion made and seconded to authorize purchase, motion passed unanimously.
d. Road Salt – Public Works – New England Salt Co - $277,440
Motion made and seconded to recommend contract to City Council, motion passed
unanimously.
e. Request to Piggyback on State Contract – Police Vehicles – Darlings Ford - $186,275
Motion made and seconded to recommend purchase to City Council, motion passed
unanimously.
f. Parker Street Sewer Improvement – Engineering – Eastwood Contractors - $494,090
Motion made and seconded to recommend contract to City Council, motion passed
unanimously.
g. Union Street Resurfacing Project – Engineering - Northeast Paving Company -
$631,170
Motion made and seconded to recommend contract to City Council, motion passed
unanimously.
3. Discussion – 67 Lincoln Street
Staff updated Committee members on the results of a meeting with Mr. Butler earlier
this afternoon. Mr. Butler has now produced the engineer’s report of his proposed
repair from June. He shared his plan to place crib work under the crumbling foundation
and secure the foundation to prevent further deterioration and indicated that work
would be complete within 30 days. Staff informed him that there would be a Council
th
Order placed on the Council agenda of the October 16 to address this property. If Mr.
Butler secures the property to prevent deterioration to the satisfaction of the Code
Officer, the Order would be to provide a release deed on the property. If those
conditions were not met, the Order would be to take possession of the property. The
Committee agreed to this proposal.
4. Advance Refunding Opportunity
Staff provided background information related to a Bond Order that is set to appear on
the Council agenda for next week related to a refunding opportunity. The City will be
pursuing refunding of certain of its tax exempt general obligation bonds through the
issuance of taxable refunding bonds. The total authorized will be $55 million, which
approximates the amounts outstanding of the existing issues. This discussion was for
informational purposes prior to the Order appearing on an agenda. More information
related to the plan will be provided at the September 16, 2019 Finance Committee
meeting.
5. Executive Session – Hardship Abatements (A) & (B)
Motion made and seconded to enter Executive Session, motion passed unanimously.
6. Open Session – Hardship Abatements (A) & (B) Decisions
Motion made and seconded to approve staff recommendation on hardship abatements
(A) and (B), motion passed unanimously.
Meeting adjourned 5:48 pm