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HomeMy WebLinkAbout2019-05-06 Finance Committee Minutes FINANCE COMMITTEE MINUTES May 6, 2019 Councilors in Attendance: Schaefer, Sprague, Weston, Graham, Supica, Nichols, Tremble Staff in Attendance: Conlow, Cyr, Rudzinski, Theriault, Willette, Caruso 1. Consent Agenda a. Tax Write-off – Vacant Land Fourteenth Street b. Workout Agreement – 109 Pearl Street – Black c. Workout Agreement – 35 Webster Avenue North – Roy d. Request for Subordination Agreement – 17 Shepherd Drive Motion made and seconded to accept consent agenda items, motion passed unanimously. 2. Bids/Purchasing a. Emergency Purchase – Impeller – WWTP – CPE Service System Solutions - $25,812 Motion made and seconded to purchase from CPE Service System Solutions, motion passed unanimously. b. Administration Building Roof Replacement – WWTP - Newcomb Construction - $26,000 Staff recommended bid be awarded to Newcomb, the second lowest bidder but due to the small price difference, the bids were considered in essence tied. Motion made and seconded to award contract to Newcomb Construction, motion passed unanimously. c. Shower Area and Kitchen Renovation – Parks & Rec. – Maine Highlands Contracting - $59,980 Staff reviewed the work to be undertaken as well as the reduction in Scope to reduce the budget, the major changes were to have the demolition undertaken by Parks & Rec staff and minor plumbing changes. Motion made and seconded to award the contract to Maine Highlands Contracting, motion passed unanimously. d. Rehabilitate Taxiway A North – BIA – Northeast Paving - $1,272,820 Motion made and seconded to recommend contract to City Council, motion passed unanimously. e. Request to Waive Bid Process – BIA – Thermo-Cycler - $15,174 Motion made and seconded to waive the bid process and purchase the unit directly from the manufacturer, motion passed unanimously. f. Whisper Drive Stormwater Project – Engineering – Eastwood Contractors - $67,995.05 Motion made and seconded to award contract, motion passed unanimously. 3. Resolve, Appropriating FEMA Funds for Parks & Recreation Center Renovations The bids to improve the Parks & Rec Center to allow for its use as a shelter during emergencies exceeded the grant funds received from Penobscot County EMA. The City recently received the Disaster funding from the October 2017 wind storm. This resolve would appropriate FEMA funds for the purpose of funding the shortfall to complete this project. Motion made and seconded to recommend passage of Resolve to City Council, motion passed unanimously. 4. Energy Audit and Improvements Councilor Weston had requested an overview of the energy efficiency projects undertaken as part of the City wide energy audit from 2007/2008. A summary of the reports and projects undertaken was provided as well as updates on subsequent energy efficiency improvements. Meeting adjourned at 5:35 pm