The URL can be used to link to this page

Home My WebLink About1985-05-13 85-184 ORDER85-184 Introduced by Councilor Bzmn, My 13, 1985 CITY OF BANGOR (TITLE.) &494 Authorizing H scutron of Grant Agreement_ with State of Maine Department. of Human Services - Maternal Health and Child Care Services BY the (PLY Cmaatt ofUw City ofBa' ow: ORDERED, THAT John R. Flynn, City Manager, is hereby authorized and directed, on behalf of the City of Bangor, to execute a Grant Agreement, a copy of which is on file in the Office of the City Clerk, with the State of Maine Department of Human Services providing a grant of funds for composes of providing maternal and child health services in the City of Bangor. Statement Of Fact: The purpose of this Order is t0 authorize the acceptance of a grant from the State of Maine Department of Human Services to fund two public health nurse positions, and to pay related costa for the City's Maternal and Child Health Services Program. 85-184 In City Council My 13,1985 0 R 0 E R Paea� Z�. Title, xUnor'ieing execution of giant agreement "W Clark ...................................... win 9tete of Maine Department of Mllman .. p22Y.ifCp..M pprpP}. ppp6 p�. pid.iN}51. taxa Services Introduced and rhea by Councilman "MY -8 P278 RE^d CITY dP.. STATE f HUMAN SERVICES PROJaCT 10. DIVISION O OF AND CHILD WEALTH ENCUMBER s STANDARD GRANT AGREEMENT ENL. Maternal .and Child Health 2--FROJECT AGENCY NAME AND ADDRESS HURANTEE1 - ----- Bangor Department of Health and Welfare 103 Texas Avenue Bangor, Maine 04401 'ELI 947-0341 I RAWEST DIRECTOR Patricia Bow, R.N. TEL 947-0341 x320 A. DEPARTMENT 5 GRANT MANAGER Meredith Tipton, M.P.H. TEL. 289-3311 July 1, 1985 June 30, 1986 7, GRANT PAYMENTS TO PROJECT AGENCY A. TOTAL AMODNTUrD ..s 42,960 CARRVOV s -0- PAYMENT 0- r INITIAL AYMENT s 10,740 INSTAur.wTa. No.__�_ .ER �tTS. AMOUNTS 10.740 C. APPROPRIATION AND ACTIVITY CODE 0. ENCURMORANCE AMOUNT I S EWECUHON1 OF GRANT AGREEMENT TME STATE OF MAINE DEPARTMENT OF HUMAN SERVICES HEPARTMESPICE 'NO TIE GRANTEE "AVE CXCcureD GRANTEE DEPARTMENT or HUMAN SERVICES 9, DEPARTMENTS * PROGRAM M LEGAL--- * ADMINISTRATIVE EREVIEWCOMMITTEE C. BUDGET FORMEM 7182 State Of Maine Depart nt of Human Services Bureau of Health Division M Maternal and Child Health MfIFI=CH OF ADINORIZATION At a duly authorized meeting of the Board of Directors Of held on (Name Of organization it was voted that (A): (Title) of this organization, be authorized to execute conGraMe/grants in the name of and On behalf of said organization: and that (B): (Title) of this organization, he authorized to submit vouchers against this contract/ grant. Title) Board of Directors (BEIVa-011) Revised 1/84 uiE O. MAINE of HUMAN sERymEs Mwa30N OF MATERNAL AND cxnO HEALTH ARTICLES OF AGREEMENT The Store of Maine. Department of Human Services, hereinafter referred to as the "Department" and the Bailor Capt. of Health b Welfare of Banoor Maine ___ hereinafter referred to as the "Grantee" enter info this Agreementand, in consideration of the payments and agreements hereinafter mentioned, the Department and the Grantee agree to comply with all terms and coq ditions or farts in this Agreement The following are the terms of the Agreement: 1. THE GRANT This Grant consists of the Articles of Agreement, Rider A—Specification of Work to be Performed, and Rider 8—The Budget Section. This grant contains the entire agreement of the parties and neither party shall be bound by any statement pr representation not contained herein except as provided for in Article 14. The parties agree to comply with all applicable Federal statutes and regulations, and with applicable State Policies. 2. AUTHORIZATION The Grantee represents that it por edam legal authority to enter into a Grant agreement wlth the German. ment that a resolution, motion or similar action has been duty adopted or passed as an official act of the Grantee's governing hotly, authorizing execution of fire Grant agreement and directing and authorizing the person identi0ed as the official representative of the Grantee to as in connection with the Grant and to pro Vida such additional information as may be required. 3. TERM OF GRANT This Grant is effective commencing July 1, 1965 and ending June 30, 1986 unless terminated earlier as provided herein. 4. GRANTAMOUNT Grant Award of $ 42,960 Is conditional on the availability of State and Federal funds, During the period of this Agreement, the Grantee shall obligate/spend no more than S 42,960 to carry out the Project Activities. The Grantee is responsible for any funds expended or obligated that exceed the Agreement amount. Funds unobligated at the termination of the Gram period must be returned to the Department. S. PER FORMANCE OF WORK The Grantee will use the funds granted by the Department for the purpose of carrying Out the project described in Rider A. 6. INDEPENDENT CAPACITY The Grantee and her0ie agents and employees are acting in an independent capacity and not as an otfi r - employees, or agents of the State. Grantee understands that she/he will accrue No retirement benefits, vacation, sick leave or any other benefits available to Stale employees. T. PAYMENTS The Department will make payment in advance to the Grantee in four installments; however, the Depart cent reserves the right to withhold payment if required reports are not submitted according to Smal le, S. DEPARTMENT'S GRANT MANAGER The Department has designated a person as "Grant Manager" who will be the Department's represents Live during the period of this Grant. Sherhe will approve all payments to be made under this Grant and has the authority to stop the Project or redirect the work if necessary to Insure satisfactory results. 9. REPORTS A. Grants Management information System All grantees are to participate in the Bureau of Health Grams Management Information System. A Client Problem/Service Record will be kept by the Project staff for each client served Correll Records will be submitted to the Division as required. Projects which do not provide direct services to clients will not be subject to this requirement. B. Guar illy Reports Reports are due thirty (30) days after each quarter of the Grant period These reports will consist of: 1. A description of the accomplishments of the Project in narrative, tabular antl/or graphic form for that period. 2. A fiscal report indicating income and expenditures by line item, for that periotl. The fourth quarter report should reflect the activities of the endire Grant period. C. Other Reports The Grantee agrees to submit to the Department such reports as the Department may request in order o monitor and evaluate the terms of the grant agreement 10. OWNERSHIP A. Whom excess acquired with Gram funds are (a) sold, of no longer available for use in the Project or (c) used for purposes not authorized by fire Department, the Department's equity in the asset will be refunded in the same proportion as its participation in its cost. In the event any assets are traded on new items, only the net cast of the newly acquired assets is allowable. S. Disposition of Cr itai Equipment All capital equipment purchased under the terms of this Grant shall become the property of the Department upon purchase and remain so upon termination of the Grant The Grantee may be requested to return all or part of the equipment to the Department upon termination of the Grant G All notebooks, plans, working papers, or other work produced in the performance of the Agreement are the property of the Department and upon request shall be turned over to the Department. The Grantee agrees that any publication resulting from the performance of this Agreement shall include the following warning on its title page: "The Project upon which this publication is based was performed with funding from fire Division of Maternal and Child Health, Bureau of Health, Maine Department of Human Services." 11. REQUIRED RECORDS A. Financial Records The Grantee agrees to maintain independent records, books, payrolls, documents and other evL dance and accounting procedures and practices which sufficiently and accurately document costs attributed to the operation of the Projects. B. Program Records The Grantee agrees to maintain records necessary to document all services provided to clients. C. Capital£puipment The Grantee agrees to maintain an inventory of all capital equipment purchased under this Agree mens. 12. ACCESS TO RECORDS The Grantee will make the above records available to the Department's Grant Manager, the Department's Auditors, the State Auditor, and Federal Auditor at the Grantee's headquarters at any reasonable time during the duration of the Project and for the ineeyear period after the Project's completion. 13. SUBCONTRACTING The Grantee will not issue any subcontracts for work required by the Project unless approved in the Pro - jectplan or otherwise approved in writing by the Department's Grant Manager. 10. CHANGES IN THE PROJECT PLAN - Changes in the scope, method, or finaMea of the Project which require a significant departure from the approved! Project plan must be approved in advance and in writing by the Department's Grant Manager, The Depanment's Grant Manager may order changes in the Project plan it she/he deems that such changes are required for successful completion of the Project. if a change ortler small by the Departments Grant Manager requires a change in Me total funds required for completion of the Project the Detainment will make an equitable adjustment of funds Prior approval is required for budge changes in excess of 10% in either budget category. 15. EQUAL EMPLOYMENT OPPORTUNITY The Grantee agree not to discriminate against any employee or applicant for employment on this Pro. jest because of race, color, tax, religious creed, ethnic origin, ancestry, or physical or mental handicap except when related to bona fide occupational qualification. A. Written Plan Grantee agencies with 15 or more employees must have a written Plan for affirmative action signed by the chief executive officer of the agency which contains the following: I. A general statement of commitmem toequalemployment opportunity with an affirmation that the agency will not discriminate in hiring, promotion, training, layoffs, termination or any other personnel action or Policy. This statement must be distributed to employees and recruitr meet sources and a record kept of the documentation. 2. The designation of the official who is resoeusible for the affirmative action plan and EEO policy. All advertisements for employment by the Grantee will bear a statement of Equal Opportunity Employment S. Other Requirements mus[: In addition to having a written statement and designated affirmative action officer the Grantee 1. Examine its personnel Policia and procedures and correct any which may appear to discrimi- sets even if there is not Intent to do so. 2. Review its work force to evaluate the effectiveness of the agency's affirmative action program and to identify instances where there may have been failures to carry out affirmative action. When instance of discrimination are discovered they must be corrected and the correction documented. 16. TRAVEL Prior authorization is required for any travel Outofstater or Om of country. Reimbursement for mileage and other travel expenses from Grant must not exceed the State race. 17. STANDARDS OF CARE Grantee agencies Providing Preventive services to clients shall use the Bureau of Health's Standards of Care as minimal standards, when such standards exist 18. INDEMNIFICATION The Grantee will defend and hold harmless the State and its officers and employees against any damages or losses suffered by any Person, firm, or corporation in connection with the Performance of the work under this Agreement. 19. TERMINATION _ Either party hereto may, by giving at least thirty Lays written notice, terminate this Agreement. Upon termination or expiration of this Agreement, as provided herein, the Grantee shall incur no further costs. The Grantee agrees to liquidate all approved costs incurred during the period of the Agreement within six months of the termination or expiration date. Any such termination shall not affect any obligations or liabili. ties incurred by either party Prior to such termination. -